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Added 7 mins ago
CB
Head baker
COBS Bread Cambridge North
Cambridge, ON
- $36.92 to $39 CAD / hour
- Full-time
- On-site
Added 8 mins ago
WA
Dog groomer
Woodley Acres Pet Resort
RM of Sherwood, SK · Indian Head, SK
- $16.5 to $21 CAD / hour
- Full-time
- On-site
Various locations79 Armour RoadRM of Sherwood, , SKS4K 0A8Indian Head, , SKS0G 2K0
Added 13 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…efficient MOA team within a collaborative, multidisciplinary environment that includes allied health professionals. A 2:1 provider‑to‑MOA ratio is maintained, along with strong leadership…
Added 13 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…efficient MOA team within a collaborative, multidisciplinary environment that includes allied health professionals. A 2:1 provider‑to‑MOA ratio is maintained, along with strong leadership…
Added 13 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…efficient MOA team within a collaborative, multidisciplinary environment that includes allied health professionals. A 2:1 provider‑to‑MOA ratio is maintained, along with strong leadership…
Added 15 mins ago
HG
Part Time Operations Associate
HDI Global SE Canada Branch
Toronto, ON
- From $22 CAD / hour
- Part-time
- On-site
…No prior insurance experience is required. Reporting to the Head of Operations, the successful candidate will possess strong organizational, analytical, and communication skills. The ideal…
Added 16 mins ago
HG
Underwriting Technician in Operations
HDI Global SE Canada Branch
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
- On-site
Added 16 mins ago
HG
Underwriting Technician in Operations (12-Month Contract)
HDI Global SE Canada Branch
Toronto, ON
- $24 to $27 CAD / hour
- Contract
- On-site
…contract, with the possibility of extension. Reporting to the Head of Operations, the successful candidate will possess strong organizational, analytical, and communication skills. This…
Added 59 mins ago
BP
Cook
Boston Pizza
Saint John, NB
- Full-time
…finish. They also believe in championing a fun and safe work environment and contribute to a thriving workplace…
Added 59 mins ago
NI
Warehouse Operations Supervisor
NFI Industries
Bolton, ON
- Full-time
Supports all safety programs and OSHA compliance to ensure a safe work environment for all employees
Added 59 mins ago
Distribution Center Associate (BC)
Brother Canada
Richmond, BC
Brother Canada’s head office and distribution centre in Montreal’s West Island is
Added 1 hour ago
WA
Animal care supervisor
Woodley Acres Pet Resort
RM of Sherwood, SK · Indian Head, SK
- $23.54 to $26.45 CAD / hour
- Full-time
- On-site
Various locations79 Armour RoadRM of Sherwood, , SKS4K 0A8Indian Head, , SKS0G 2K0
Added 1 hour ago
AH
Manager
Alberta Health Services
Rocky Mountain House, AB
- Full-time
…multidisciplinary teams to achieve organizational goals, foster an environment of quality improvement and a culture of safety for staff and patients. The Manager – Acute Care/Emergency will…
Added 1 hour ago
SALES ASSOCIATE
Boutique La Vie En Rose
Victoria, BC
…professional career in a committed and constantly evolving…
Added 1 hour ago
SALES ASSOCIATE
Boutique La Vie En Rose
Saint-Jérôme, QC
…professional career in a committed and constantly evolving…
Added 1 hour ago
YG
Head chef
Yuan's Garden Restaurant
Richmond, BC
- From $38.5 CAD / hour
- Full-time
- On-site
Added 1 hour ago
AR
Chef
Amir Restaurant
Kirkland, QC
- From $36.25 CAD / hour
- Full-time
- On-site
Added 1 hour ago
DO
Project Officer
Department of Energy and Economic Diversification
Perth South, ON
- Full-time
Explore our career opportunities and graduate program to discover how you can make a meaningful impact. For current vacancies, visit us on LinkedIn or head to the DEED corporate website.
Added 1 hour ago
E
Hotel and Event Management Coordinator
EventConnect
London, ON
- Other
EventConnect's head office is located in downtown London, Ontario. Our workspace is open, fun, and filled with productive energy. We value teamwork, integrity, innovation, intuitiveness,…
Added 1 hour ago
PC
Head of School (SOTE)
Pasifika Communities University
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The position of Head of School in Theology & Ecumenism reports to the Academic Dean and is summarily responsible for the following core deliverables:
Added 2 hours ago
CR
Head chef
Cilantros restaurant
Winnipeg, MB
- $26 to $33 CAD / hour
- Full-time
- On-site
Added 2 hours ago
VA
Procurement Project Specialist
Voyageur Aviation
North Bay, ON
- Full-time
Ability to manage multiple priorities in a fast-paced environment
Added 2 hours ago
RF
Shipper and Receiver/Forklift Operator
Rosenberg Fans Canada Ltd.
Mississauga, ON
- Full-time
…leader in manufacturing within innovative and excellent work…
Added 2 hours ago
M
Senior Manager, Communications
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Reporting to the Head of Communications, North America & Europe, Manulife Wealth and Asset Management, the Senior Manager for Retirement & Wealth, Canada. will be responsible for building,…
Added 2 hours ago
Health Care Aide & Aide Porter
Winnipeg Regional Health Authority
Winnipeg, MB
Demonstrates participant focused care in accordance with MHC's Mission Statement and meets physical requirements to carry out job duties - lifting, bending, reaching above the head, etc.

Britespan Building Systems Inc.

Executive Administrator

Wingham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Experience: 7+ years of progressive administrative or business coordination experience.
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Head Office, Wingham

Hours: Monday - Friday, 8:00 am - 5:00 pm

Position Summary:

The Executive Admin is a highly trusted, professional individual contributor responsible for providing senior-level administrative, organizational and business support to the President and Executive Leadership Team.

This position requires an exceptionally organized, proactive and resourceful professional who can anticipate needs, manage competing priorities, exercise sound judgment and independently drive administrative and business initiatives forward. The successful candidate will operate with a high degree of professionalism, discretion and confidentiality and will regularly interact with senior leaders, employees, customers and external business partners.

While this position does not have direct reports or formal people-management responsibilities, the Executive Admin is expected to demonstrate a high level of ownership, influence and accountability and to coordinate effectively across all levels of the organization.

Position Qualifications:

Education & Knowledge

Diploma or degree in Business Administration, Executive Administration, Office Administration or a related discipline preferred; equivalent senior-level experience will be considered.
Strong understanding of professional business practices and executive-level administration.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience with Microsoft Dynamics, Power BI, Smartsheet or similar business systems considered an asset.

Skills

Exceptional organizational and time-management abilities.
Highly proactive with the ability to anticipate requirements before they become urgent.
Exceptional attention to detail and commitment to accuracy.
Strong critical-thinking, analytical and problem-solving abilities.
Excellent judgment and ability to make appropriate decisions with limited direction.
Ability to independently manage multiple competing priorities and deadlines in a fast-paced environment.
Strong business acumen and professional presence.
Exceptional written and verbal communication skills.
Ability to communicate confidently and professionally with executives and stakeholders at all organizational levels.
Strong research, reporting and presentation-development capabilities.
Ability to influence and coordinate others without formal authority.
High degree of discretion, integrity and confidentiality.
Adaptable, resourceful and comfortable working with changing priorities.
Strong sense of accountability and follow-through.

Experience

7+ years of progressive administrative or business coordination experience.
Minimum 3–5 years supporting senior executives or C-Suite leaders strongly preferred.
Demonstrated experience managing confidential and sensitive business information.
Experience coordinating complex projects, meetings, travel, events and executive priorities.

Communication

Excellent English Communication skills (oral and written)
Strong Interpersonal skills with a team mindset
Ability to conduct meetings and presentations with confidence

Responsibilities:

Executive & Administrative Support

Provide high-level administrative and business support to the President and Executive Leadership Team.
Proactively manage executive calendars, meetings, appointments and competing priorities.
Anticipate upcoming requirements, deadlines and commitments and ensure appropriate preparation and follow-through.
Coordinate executive travel, accommodations, itineraries and related arrangements.
Draft, review and prepare professional correspondence and communications on behalf of executives.
Maintain organized and confidential executive records, correspondence, meeting materials and documentation.
Exercise sound judgment when prioritizing inquiries, requests, meetings and communications requiring executive attention.
Handle highly sensitive and confidential company and employee information with a high degree of discretion.

Meeting & Action Item Coordination

Organize and prepare for executive and leadership meetings, including agendas, supporting documentation, presentations and meeting logistics.
Attend meetings as required and prepare accurate minutes, summaries, decisions and action items.
Maintain and monitor outstanding action-item lists to ensure commitments and deadlines are tracked.
Follow up with responsible individuals and departments to support timely completion of action items.
Ensure executives are appropriately briefed and prepared in advance of meetings and key discussions.
Coordinate information and documentation required from various departments for executive review.

Business Reporting, Research & Special Projects

Conduct research, compile information and consolidate materials to support executive decision-making.
Prepare reports, presentations, spreadsheets and other executive-level business materials.
Assist with data collection, reporting and maintenance of accurate business information.
Complete a variety of special projects as assigned by the President and Executive Leadership Team.
Coordinate projects involving multiple departments, ensuring timelines, deliverables and outstanding items are appropriately tracked.
Identify issues, gaps or outstanding information and proactively work toward resolution.
Take ownership of assigned projects and responsibilities from initiation through completion with minimal supervision.

Communication & Cross-Functional Coordination

Act as a professional liaison between the President, Executive Leadership Team, employees, customers, suppliers and external stakeholders.
Facilitate the effective flow of information between executives and departments throughout the organization.
Coordinate with department leaders and employees to gather information, complete executive requests and meet organizational deadlines.
Communicate professionally and confidently with stakeholders at all levels of the organization.
Support the preparation and coordination of company-wide or executive communications as required.
Build effective working relationships across departments to support collaboration and timely execution of priorities.
Influence and coordinate others effectively without formal supervisory authority.

Organizational & Administrative Excellence

Identify opportunities to improve administrative processes, systems, communication and organizational efficiency.
Develop and maintain administrative processes, templates, tracking tools and documentation to support consistency and efficiency.
Support planning and coordination of company meetings, leadership events and other internal or external events.
Maintain a high standard of accuracy, organization and professionalism across all assigned responsibilities.
Provide administrative support across departments as required while effectively balancing executive priorities.
Adapt quickly to changing business needs and priorities in a fast-paced environment.
Demonstrate a strong sense of accountability, urgency and follow-through.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and business support to the President and Executive Leadership Team, including managing calendars, meetings, travel, communications, records, and confidential information. Coordinate action items, reporting, research, special projects, and cross-functional communication while improving administrative processes and ensuring timely follow-through.

Requirements

Requires 7+ years of progressive administrative or business coordination experience, with 3–5 years supporting senior executives or C-suite leaders strongly preferred. A diploma or degree in business or office administration is preferred, along with advanced Microsoft Office skills, strong judgment, organization, communication, and discretion.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Time Management
Organization
Written and Verbal Communication
Research and Reporting
Presentation Development
Microsoft Office
Microsoft Dynamics
Power BI
Smartsheet
Confidentiality
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Business Administration
Office Administration
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Dynamics
Power BI
Smartsheet
Executive Calendar Management
Meeting Minutes
Action-Item Tracking
Travel Coordination
Confidential Information
Business Reporting
Research
Presentation Development
Project Coordination
Cross-Functional Coordination
Stakeholder Communication
Process Improvement
Administrative Processes
Wholesale Building Materials

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