Find work in Canada.

343,920 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 50 mins ago
TR
Receptionist
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $49,000 to $60,000 CAD / year
- Full-time
Located in the heart of downtown Vancouver, between the Pacific Ocean and the Coast Mountains, Teck’s Corporate Office sits in one of Canada’s most culturally diverse cities.
Added 1 hour ago
RP
Admin Assistant | Reside Properties | Toronto
Reside Properties Inc
Toronto, ON
- Full-time
Role Description The Admin Assistant | Reside Properties | Toronto is a part-time to start with potential to switch into full time, role based in Toronto, ON. This position supports daily…
Added 1 hour ago
H
Office Supervisor
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Addiction Serv Resl Care Unit &Treatment Facility - Calder Centre - Admin
Added 1 hour ago
Strategic Policy Analyst and Climate Change Navigator (Program Admin Officer 4)
The Government of Nova Scotia
Halifax, NS
Added 1 hour ago
CR
HR Administrative Assistant
Cando Rail & Terminals
Edmonton, AB
- Full-time
Provide general administrative support to the HR and Payroll teams, including support through Effortless Admin.
Added 1 hour ago
KA
Field Logistics Coordinator
KAIN Automation Control Systems Repair
Cambridge, ON · Greater Kitchener-Cambridge-Waterloo Metropolitan Area
- Full-time
…represents the company professionally on site, and keeps the office informed on every…
Added 1 hour ago
Chief & Council Secretary
Musqueam Indian Band
Vancouver, BC
Coordinate with the Chief’s Admin Assistant and the CAO’s Executive Assistant to organize special events for the Chief and Council;
Added 2 hours ago
ST
Desktop Support Analyst
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Full-time
Experience in working with current and emerging technologies and applications such as Office 365, Adobe Acrobat Pro, SharePoint, Azure, MS Defender, Windows bitlocker, Microsoft Global…
Added 2 hours ago
E
Coordonnateur(trice), marketing // Marketing Coordinator
Expresco
Montreal, QC
- Full-time
Excellente maîtrise de PowerPoint, d’Excel, de Word et de la suite Microsoft Office.
Added 2 hours ago
PC
Office & Project Coordinator
Parkdale Community Food Bank
Toronto, ON
- Part-time
This role reports to the Executive Director and focuses on the day-to-day office administration and project coordination.
Added 2 hours ago
Strategic Policy Analyst (Program Admin Officer 4)
The Government of Nova Scotia
Halifax, NS
Added 2 hours ago
MS
Consultant Conversion - Tech Admin Office II, NEX : Job Level - Associate
Morgan Stanley
Montreal, QC
- Full-time
We’re seeking someone to join our team as an Administrative Assistant to support senior stakeholders and office operations through administrative coordination, onboarding, communications,…
Added 2 hours ago
AS
Business Concierge
Apple Self Storage
Aurora, ON
- $40,000 to $45,000 CAD / year
- Full-time
…greeting visitors – you’ll be the go-to person for keeping our office running smoothly and supporting both our internal team and building…
Added 4 hours ago
VE
Veterans Services Representative - Quantico, Va
Veterans Education Transition & Employment Services
Prince William, NB
- Full-time
Added 4 hours ago
C
Marketing Summer Student
Co-op
Neepawa, MB
- Part-time
Neepawa-Gladstone Co-op is hiring a MARKETING SUMMER STUDENT at our ADMIN OFFICE in NEEPAWA, MANITOBA.
Added 4 hours ago
SL
Admin III, Anishinaabewaadiziwin
Sioux Lookout First Nations Health Authority
Thunder Bay, ON · Sioux Lookout, ON
- Full-time
The admin III will report directly to the Director of Anishinaabewaadiziwin for day-to-day activities.
Added 4 hours ago
OL
Administration Manager - Part Time
Optima Living
Sherwood Park, AB
- Part-time
Manages rent rolls, monthly statements, and resident payment transactions ensuring timely submission to the regional office.
Added 5 hours ago
T
Executive Operations Lead
TextLayer
Remote, Canada
- $100,000 to $150,000 CAD / year
- Full-time
- Remote
Manage vendors, tools, subscriptions, and light admin and compliance tasks
Added 5 hours ago
NT
Gestionnaire de bureau / Office Manager
Nature's Touch Inc.
Montreal, QC
- Full-time
Added 6 hours ago
P
Marketing Data Analytics Engineer (CA)
PointClickCare
Mississauga, ON
- Full-time
For Remote Roles: If this role is remote, there will be in-office events that will require travel to and from the Mississauga and/or Salt Lake City office. These will include, but not…
Added 6 hours ago
L
Talent Acquisition Partner
Liferaft
Remote, Canada
- Full-time
- Remote
Build and run AI workflows for sourcing, screening, interviewing, market research and pipeline analysis, cutting admin without cutting quality, consistency or fairness.
Added 6 hours ago
Senior Policy Analyst (Program Admin Officer 4)
The Government of Nova Scotia
Halifax, NS
Your typical work week is 35 hours/week, 7 hours/day. Work activities are primarily conducted in a comfortable office settin
Added 6 hours ago
Registration/Scheduling Clerk, Neurology
Nova Scotia Health and IWK Health
Halifax, NS
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Added 9 hours ago
TC
VP of Delivery
Two Circles
Remote, Canada
- Remote
Added 9 hours ago
TC
VP of Delivery
Two Circles
Vancouver, BC
- Full-time

Britespan Building Systems Inc.

Executive Administrator

Wingham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Experience: 7+ years of progressive administrative or business coordination experience.
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Head Office, Wingham

Hours: Monday - Friday, 8:00 am - 5:00 pm

Position Summary:

The Executive Admin is a highly trusted, professional individual contributor responsible for providing senior-level administrative, organizational and business support to the President and Executive Leadership Team.

This position requires an exceptionally organized, proactive and resourceful professional who can anticipate needs, manage competing priorities, exercise sound judgment and independently drive administrative and business initiatives forward. The successful candidate will operate with a high degree of professionalism, discretion and confidentiality and will regularly interact with senior leaders, employees, customers and external business partners.

While this position does not have direct reports or formal people-management responsibilities, the Executive Admin is expected to demonstrate a high level of ownership, influence and accountability and to coordinate effectively across all levels of the organization.

Position Qualifications:

Education & Knowledge

Diploma or degree in Business Administration, Executive Administration, Office Administration or a related discipline preferred; equivalent senior-level experience will be considered.
Strong understanding of professional business practices and executive-level administration.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience with Microsoft Dynamics, Power BI, Smartsheet or similar business systems considered an asset.

Skills

Exceptional organizational and time-management abilities.
Highly proactive with the ability to anticipate requirements before they become urgent.
Exceptional attention to detail and commitment to accuracy.
Strong critical-thinking, analytical and problem-solving abilities.
Excellent judgment and ability to make appropriate decisions with limited direction.
Ability to independently manage multiple competing priorities and deadlines in a fast-paced environment.
Strong business acumen and professional presence.
Exceptional written and verbal communication skills.
Ability to communicate confidently and professionally with executives and stakeholders at all organizational levels.
Strong research, reporting and presentation-development capabilities.
Ability to influence and coordinate others without formal authority.
High degree of discretion, integrity and confidentiality.
Adaptable, resourceful and comfortable working with changing priorities.
Strong sense of accountability and follow-through.

Experience

7+ years of progressive administrative or business coordination experience.
Minimum 3–5 years supporting senior executives or C-Suite leaders strongly preferred.
Demonstrated experience managing confidential and sensitive business information.
Experience coordinating complex projects, meetings, travel, events and executive priorities.

Communication

Excellent English Communication skills (oral and written)
Strong Interpersonal skills with a team mindset
Ability to conduct meetings and presentations with confidence

Responsibilities:

Executive & Administrative Support

Provide high-level administrative and business support to the President and Executive Leadership Team.
Proactively manage executive calendars, meetings, appointments and competing priorities.
Anticipate upcoming requirements, deadlines and commitments and ensure appropriate preparation and follow-through.
Coordinate executive travel, accommodations, itineraries and related arrangements.
Draft, review and prepare professional correspondence and communications on behalf of executives.
Maintain organized and confidential executive records, correspondence, meeting materials and documentation.
Exercise sound judgment when prioritizing inquiries, requests, meetings and communications requiring executive attention.
Handle highly sensitive and confidential company and employee information with a high degree of discretion.

Meeting & Action Item Coordination

Organize and prepare for executive and leadership meetings, including agendas, supporting documentation, presentations and meeting logistics.
Attend meetings as required and prepare accurate minutes, summaries, decisions and action items.
Maintain and monitor outstanding action-item lists to ensure commitments and deadlines are tracked.
Follow up with responsible individuals and departments to support timely completion of action items.
Ensure executives are appropriately briefed and prepared in advance of meetings and key discussions.
Coordinate information and documentation required from various departments for executive review.

Business Reporting, Research & Special Projects

Conduct research, compile information and consolidate materials to support executive decision-making.
Prepare reports, presentations, spreadsheets and other executive-level business materials.
Assist with data collection, reporting and maintenance of accurate business information.
Complete a variety of special projects as assigned by the President and Executive Leadership Team.
Coordinate projects involving multiple departments, ensuring timelines, deliverables and outstanding items are appropriately tracked.
Identify issues, gaps or outstanding information and proactively work toward resolution.
Take ownership of assigned projects and responsibilities from initiation through completion with minimal supervision.

Communication & Cross-Functional Coordination

Act as a professional liaison between the President, Executive Leadership Team, employees, customers, suppliers and external stakeholders.
Facilitate the effective flow of information between executives and departments throughout the organization.
Coordinate with department leaders and employees to gather information, complete executive requests and meet organizational deadlines.
Communicate professionally and confidently with stakeholders at all levels of the organization.
Support the preparation and coordination of company-wide or executive communications as required.
Build effective working relationships across departments to support collaboration and timely execution of priorities.
Influence and coordinate others effectively without formal supervisory authority.

Organizational & Administrative Excellence

Identify opportunities to improve administrative processes, systems, communication and organizational efficiency.
Develop and maintain administrative processes, templates, tracking tools and documentation to support consistency and efficiency.
Support planning and coordination of company meetings, leadership events and other internal or external events.
Maintain a high standard of accuracy, organization and professionalism across all assigned responsibilities.
Provide administrative support across departments as required while effectively balancing executive priorities.
Adapt quickly to changing business needs and priorities in a fast-paced environment.
Demonstrate a strong sense of accountability, urgency and follow-through.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and business support to the President and Executive Leadership Team, including managing calendars, meetings, travel, communications, records, and confidential information. Coordinate action items, reporting, research, special projects, and cross-functional communication while improving administrative processes and ensuring timely follow-through.

Requirements

Requires 7+ years of progressive administrative or business coordination experience, with 3–5 years supporting senior executives or C-suite leaders strongly preferred. A diploma or degree in business or office administration is preferred, along with advanced Microsoft Office skills, strong judgment, organization, communication, and discretion.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Time Management
Organization
Written and Verbal Communication
Research and Reporting
Presentation Development
Microsoft Office
Microsoft Dynamics
Power BI
Smartsheet
Confidentiality
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Business Administration
Office Administration
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Dynamics
Power BI
Smartsheet
Executive Calendar Management
Meeting Minutes
Action-Item Tracking
Travel Coordination
Confidential Information
Business Reporting
Research
Presentation Development
Project Coordination
Cross-Functional Coordination
Stakeholder Communication
Process Improvement
Administrative Processes
Wholesale Building Materials

Report this job