Find work in Canada.

334,753 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 19 mins ago
Executive Assistant & Board Administrator
The Government of Nova Scotia
Halifax, NS
If you are detail oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Executive Assistant and Board Administrator.
Added 46 mins ago
G
Senior IBM MQ Administrator
Galent
Toronto, ON
- Contract
The following responsibilities are expected to be performed by the MQ Administrator (Linux based environment)
Added 49 mins ago
BR
Director, Property Management
BGO Real Estate
AB · Calgary, AB
- Full-time
Education - University/College degree, and Certified Property Management (CPM) and / or Real Property Administrator (RPA) supplemented with leadership workshops and relevant industry…
Added 1 hour ago
TI
Senior IBM MQ Administrator
Themesoft Inc.
Toronto, ON
- Contract
The following responsibilities are expected to be performed by the MQ Administrator (Linux based environment)
Added 1 hour ago
AL
Client Services Administrator
AGAT Laboratories
Kitchener, ON
- Full-time
The Client Services Administrator (CSA) is role that assists the Client Services Team with customer support and administrative tasks. Client communication, follow-up and maintaining…
Added 1 hour ago
FG
Office Administrator (12-Month Contract)
Flynn Group of Companies
Mississauga, ON
- Contract
…demonstrate company strength and ability related to safety, project references and financial…
Added 1 hour ago
FG
Office Administrator (12-Month Contract)
Flynn Group of Companies
Mississauga, ON
- $48,000 to $58,000 CAD / year
- Contract
…demonstrate company strength and ability related to safety, project references and financial…
Added 2 hours ago
MN
Human Resources Administrator
Minth North America, Inc.
Windsor, ON
- Full-time
This role is expected to develop beyond core administration. The HR Administrator will receive exposure to Human Resources processes and may progressively take on HR coordination and…
Added 3 hours ago
I
Senior System Administrator
ICES
Toronto, ON
- Contract
ICES is seeking a Senior System Administrator to join our Technology department. The Senior System Administrator is responsible for building, maintaining, and supporting Information…
Added 3 hours ago
Project Administrator
MCW Group of Companies
Toronto, ON
MCW Custom Energy Solutions is currently looking for a self-motivated and enthusiastic Project Administrator to join our Toronto office. This is an excellent opportunity for someone who is…
Added 3 hours ago
IC
Senior System Administrator
ICES Central
Toronto, ON
- Full-time
- Temporary
ICES is seeking a Senior System Administrator to join our Technology department. The Senior System Administrator is responsible for building, maintaining, and supporting Information…
Added 3 hours ago
BB
Executive Administrator
Britespan Building Systems Inc.
Wingham, ON
- Full-time
Added 8 hours ago
TC
Waterfall Analyst, Waterfall Ancillary Services
The Citco Group Limited
Toronto, ON
- $68,000 to $86,000 CAD / year
- Full-time
2-5 years of fund accounting experience in either a Private Equity Fund, Private Equity Fund Administrator, or other financial institution where the accountant has gained financial products…
Added 8 hours ago
TU
Teacher - Temporary - Torrance Meridian Academy - ONLINE/HYBRID PROGRAM
Torrance Unified School District
Torrance, ON
- Temporary
Under the direction of the site administrator, teacher leadership team, and/or designated program lead, the Teacher designs and facilitates innovative, engaging, student-centered learning…
Added 9 hours ago
IB
Senior Business Analyst, Salesforce
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
- $85,309 to $106,636 CAD / year
- Full-time
- Contract
…platforms to address both current and future needs. Applying strong project management skills, they assist stakeholders in designing high-quality technology solutions, from requirements…
Added 10 hours ago
B
Design Team Project Administrator
Boardwalk
Calgary, AB
- Full-time
We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person who keeps projects moving forward.
Added 12 hours ago
MG
Project Administrator
MRSB Group
Charlottetown, PE
- Full-time
Project Administrator – MRSB Consulting Services
Added 13 hours ago
Coordinator, Marketing
Maison Birks
Montreal, QC
Responsible for the execution of related wholesale initiatives via project management tool (Asana) by assigning tasks to key departments to ensure a successful launch for our retail…
Added 13 hours ago
CA
Construction Administrator / CA Lead
Coles Associates Ltd
Charlottetown, PE
- Full-time
We are seeking a Construction Administrator / CA Lead to join our Charlottetown, PEI office. In this role, you will support the successful delivery of projects through the construction…
Added 14 hours ago
D
Manager, Fund Accounting
Dream
Toronto, ON
- Full-time
Review the external administrator’s NAV packages
Added 14 hours ago
WC
Project Manager
Wealthridge Construction Ltd.
Timmins, ON
- Full-time
Proven working experience as a project administrator in the information technology sector
Added 15 hours ago
C
Quality Management System Specialist
Celgard
Port Colborne, ON · ABSCA – Port Colborne Plant
- Full-time
Serve as the owner and administrator of AKBSCA selected QMS software platform.
Added 15 hours ago
MB
Coordinator, Marketing
Maison Birks
Montreal, QC
- Full-time
Responsible for the execution of related wholesale initiatives via project management tool (Asana) by assigning tasks to key departments to ensure a successful launch for our retail…
Added 15 hours ago
S
HRIS Analyst
Semperis
Toronto, ON
- Full-time
At least 2 years of hands-on Workday experience in an HRIS Analyst, HRIS Administrator, or similar day-to-day support role.
Added 16 hours ago
G
Junior Systems Administrator
GraceMed
Oakville, ON
- $50,000 to $60,000 CAD / year
- Full-time
Transform Technology: Join GraceMed as an Junior System Administrator in Oakville!

Britespan Building Systems Inc.

Executive Administrator

Wingham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Experience: 7+ years of progressive administrative or business coordination experience.
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Head Office, Wingham

Hours: Monday - Friday, 8:00 am - 5:00 pm

Position Summary:

The Executive Admin is a highly trusted, professional individual contributor responsible for providing senior-level administrative, organizational and business support to the President and Executive Leadership Team.

This position requires an exceptionally organized, proactive and resourceful professional who can anticipate needs, manage competing priorities, exercise sound judgment and independently drive administrative and business initiatives forward. The successful candidate will operate with a high degree of professionalism, discretion and confidentiality and will regularly interact with senior leaders, employees, customers and external business partners.

While this position does not have direct reports or formal people-management responsibilities, the Executive Admin is expected to demonstrate a high level of ownership, influence and accountability and to coordinate effectively across all levels of the organization.

Position Qualifications:

Education & Knowledge

Diploma or degree in Business Administration, Executive Administration, Office Administration or a related discipline preferred; equivalent senior-level experience will be considered.
Strong understanding of professional business practices and executive-level administration.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience with Microsoft Dynamics, Power BI, Smartsheet or similar business systems considered an asset.

Skills

Exceptional organizational and time-management abilities.
Highly proactive with the ability to anticipate requirements before they become urgent.
Exceptional attention to detail and commitment to accuracy.
Strong critical-thinking, analytical and problem-solving abilities.
Excellent judgment and ability to make appropriate decisions with limited direction.
Ability to independently manage multiple competing priorities and deadlines in a fast-paced environment.
Strong business acumen and professional presence.
Exceptional written and verbal communication skills.
Ability to communicate confidently and professionally with executives and stakeholders at all organizational levels.
Strong research, reporting and presentation-development capabilities.
Ability to influence and coordinate others without formal authority.
High degree of discretion, integrity and confidentiality.
Adaptable, resourceful and comfortable working with changing priorities.
Strong sense of accountability and follow-through.

Experience

7+ years of progressive administrative or business coordination experience.
Minimum 3–5 years supporting senior executives or C-Suite leaders strongly preferred.
Demonstrated experience managing confidential and sensitive business information.
Experience coordinating complex projects, meetings, travel, events and executive priorities.

Communication

Excellent English Communication skills (oral and written)
Strong Interpersonal skills with a team mindset
Ability to conduct meetings and presentations with confidence

Responsibilities:

Executive & Administrative Support

Provide high-level administrative and business support to the President and Executive Leadership Team.
Proactively manage executive calendars, meetings, appointments and competing priorities.
Anticipate upcoming requirements, deadlines and commitments and ensure appropriate preparation and follow-through.
Coordinate executive travel, accommodations, itineraries and related arrangements.
Draft, review and prepare professional correspondence and communications on behalf of executives.
Maintain organized and confidential executive records, correspondence, meeting materials and documentation.
Exercise sound judgment when prioritizing inquiries, requests, meetings and communications requiring executive attention.
Handle highly sensitive and confidential company and employee information with a high degree of discretion.

Meeting & Action Item Coordination

Organize and prepare for executive and leadership meetings, including agendas, supporting documentation, presentations and meeting logistics.
Attend meetings as required and prepare accurate minutes, summaries, decisions and action items.
Maintain and monitor outstanding action-item lists to ensure commitments and deadlines are tracked.
Follow up with responsible individuals and departments to support timely completion of action items.
Ensure executives are appropriately briefed and prepared in advance of meetings and key discussions.
Coordinate information and documentation required from various departments for executive review.

Business Reporting, Research & Special Projects

Conduct research, compile information and consolidate materials to support executive decision-making.
Prepare reports, presentations, spreadsheets and other executive-level business materials.
Assist with data collection, reporting and maintenance of accurate business information.
Complete a variety of special projects as assigned by the President and Executive Leadership Team.
Coordinate projects involving multiple departments, ensuring timelines, deliverables and outstanding items are appropriately tracked.
Identify issues, gaps or outstanding information and proactively work toward resolution.
Take ownership of assigned projects and responsibilities from initiation through completion with minimal supervision.

Communication & Cross-Functional Coordination

Act as a professional liaison between the President, Executive Leadership Team, employees, customers, suppliers and external stakeholders.
Facilitate the effective flow of information between executives and departments throughout the organization.
Coordinate with department leaders and employees to gather information, complete executive requests and meet organizational deadlines.
Communicate professionally and confidently with stakeholders at all levels of the organization.
Support the preparation and coordination of company-wide or executive communications as required.
Build effective working relationships across departments to support collaboration and timely execution of priorities.
Influence and coordinate others effectively without formal supervisory authority.

Organizational & Administrative Excellence

Identify opportunities to improve administrative processes, systems, communication and organizational efficiency.
Develop and maintain administrative processes, templates, tracking tools and documentation to support consistency and efficiency.
Support planning and coordination of company meetings, leadership events and other internal or external events.
Maintain a high standard of accuracy, organization and professionalism across all assigned responsibilities.
Provide administrative support across departments as required while effectively balancing executive priorities.
Adapt quickly to changing business needs and priorities in a fast-paced environment.
Demonstrate a strong sense of accountability, urgency and follow-through.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and business support to the President and Executive Leadership Team, including managing calendars, meetings, travel, communications, records, and confidential information. Coordinate action items, reporting, research, special projects, and cross-functional communication while improving administrative processes and ensuring timely follow-through.

Requirements

Requires 7+ years of progressive administrative or business coordination experience, with 3–5 years supporting senior executives or C-suite leaders strongly preferred. A diploma or degree in business or office administration is preferred, along with advanced Microsoft Office skills, strong judgment, organization, communication, and discretion.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Time Management
Organization
Written and Verbal Communication
Research and Reporting
Presentation Development
Microsoft Office
Microsoft Dynamics
Power BI
Smartsheet
Confidentiality
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Business Administration
Office Administration
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Dynamics
Power BI
Smartsheet
Executive Calendar Management
Meeting Minutes
Action-Item Tracking
Travel Coordination
Confidential Information
Business Reporting
Research
Presentation Development
Project Coordination
Cross-Functional Coordination
Stakeholder Communication
Process Improvement
Administrative Processes
Wholesale Building Materials

Report this job