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Added 26 mins ago
SC
Jr High and High School Office Administrator
STEM Collegiate
AB · Edmonton, AB
- Internship
STEM Collegiate is seeking a highly organized, professional, and dependable Office Administrator to support the daily operations of the school campus. The successful candidate will provide…
Added 26 mins ago
TC
Senior Active Directory & Microsoft Entra ID (Azure)
Tata Consultancy Services
Saskatoon, SK
- Full-time
1. Active Directory, Entra Administrator, Windows Administrator
Added 26 mins ago
AL
Client Services Administrator
AGAT Laboratories
Kitchener, ON
- Full-time
The Client Services Administrator (CSA) is role that assists the Client Services Team with customer support and administrative tasks. Client communication, follow-up and maintaining…
Added 26 mins ago
Sales Office Administrator
Great Gulf Group
East Gwillimbury, ON
Great Gulf is looking for a Part-Time Sales Office Administrator to join our team at our Sharon, East Gwillimbury, ON location.
Added 26 mins ago
M
Sr. Associate Workplace Specialist (AV)
McKesson
Mississauga, ON
- Full-time
Industry certifications such as CTS, CTS-I, Microsoft Teams Administrator, or related certifications.
Added 26 mins ago
TM
Junior Property Manager -NP
Tribe Management inc
Barrie, ON
- $55,000 to $60,000 CAD / year
- Full-time
Client Management and reporting – working closely with client; providing required reports, responses in a timely manner
Added 26 mins ago
YT
Facilities Coordinator
YWCA Toronto
Toronto, ON
- $61,479 CAD / year
- Full-time
Provides support to the Property Services Managers & Business Administrator in the preparation of budgets;
Added 41 mins ago
TOTAL REWARDS ADMINISTRATOR (HYBRID)
Green Shield Canada
Toronto, ON
GreenShield is looking for a highly organized, tech-savvy and detail-oriented Total Rewards Administrator to join our People & Culture team on a temporary basis. This entry-level…
Added 41 mins ago
O
Senior Analyst, Research Operations
OICR
ON · MaRS Centre, Toronto, Ontario
- Contract
…by acting as Project Manager, Business Analyst and Systems Administrator for OICR’s budget, payments, expense reporting and financial reconciliation processes and…
Added 56 mins ago
Customer Care Administrator
PERI
Bolton, ON
We are looking for a passionate and detail-oriented Customer Care Administrator to join our team. In this role, manage the order to cash process, which includes transferring information…
Added 1 hour ago
Manager Indigenous Relations
FortisAlberta
Calgary, AB
Reporting to the Director Stakeholder & Government Affairs, the Manager Indigenous Relations will serve as the main point of contact for Indigenous Communities and customers, Indigenous…
Added 1 hour ago
G
TOTAL REWARDS ADMINISTRATOR (HYBRID)
GreenShield
Toronto, ON · Greater Toronto Area, Canada
- Contract
GreenShield is looking for a highly organized, tech-savvy and detail-oriented Total Rewards Administrator to join our People & Culture team on a temporary basis. This entry-level…
Added 1 hour ago
AS
Administrateur(trice) HubSpot CRM et opérations marketing
Athos Services Commémoratifs
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
As Athos’s internal HubSpot expert and primary system administrator, you will oversee the administration, optimization, and continuous evolution of the CRM. You will support the Sales,…
Added 1 hour ago
Sales Office Administrator
Great Gulf Group
Orangeville, ON
Great Gulf is looking for a Part-Time Sales Office Administrator to join our team at our Orangeville, ON location.
Added 1 hour ago
MANAGER, FINANCE ENABLEMENT, TECHNOLOGY & TRANSFORMATION (HYBRID)
Green Shield Canada
Toronto, ON · Windsor, ON
Lead ongoing optimization of Workday Finance capabilities, workflows, reporting, integrations, security roles, and user experience across core financial processesPartner with Finance…
Added 1 hour ago
B
Facility Manager III - Future Opportunities
BGIS
Vancouver, BC
- Full-time
Added 1 hour ago
AM
Salesforce AI & Data Cloud Solutions Engineer
AGF Management
Toronto, ON
- Full-time
Translate reporting, engagement, analytics, and AI requirements into reusable Customer Data and AI capabilities.
Added 1 hour ago
F
Branch Administrator
Finning
Saskatoon, SK
- Full-time
We are looking for an organized, dependable, and customer-focused Administrative Assistant to join our Saskatoon team. Reporting directly to the Customer Service Supervisor, you will…
Added 2 hours ago
S
Payroll Specialist
Sandvik
Mississauga, ON
- Full-time
Oversee payroll adjustments, reconciliations, and reporting for various business units.
Added 2 hours ago
Human Resources Coordinator E049-26
Legal Aid BC
Vancouver, BC
PRIMARY FUNCTION: Reporting to the Senior Human Resources Advisor, this position provides administrative services and human resources support services to the Manager and Human Resources…
Added 2 hours ago
CB
Site Administrator (CB)
Clark Builders
Edmonton, AB
- Full-time
The Site Administrator (Administrative Assistant - Project) conducts daily administrative tasks and provides administrative support to a construction site project-based team.
Added 2 hours ago
GC
Administrateur de contrat-gestion des Entrepreneurs/ Contract administrator-entrepreneur management
Glencore Canada
Laval, QC
- Full-time
Support audits, reporting activities, and governance initiatives related to contractor management
Added 3 hours ago
Fund Accountant
SGGG Fund Services Inc.
Toronto, ON
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration…
Added 3 hours ago
Fund Accountant (BC)
SGGG Fund Services Inc.
Vancouver, BC
SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration…
Added 3 hours ago
ST
Office Administrator, ETS
Saskatoon Tribal Council Inc
Saskatoon, SK
- $18.68 to $28.01 CAD / hour
- Full-time
The Office Administrator position is responsible for a wide variety of clerical office duties in support of the administration of STC Employment & Training. This includes coordinating and…

Britespan Building Systems Inc.

Executive Administrator

Wingham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Experience: 7+ years of progressive administrative or business coordination experience.
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Head Office, Wingham

Hours: Monday - Friday, 8:00 am - 5:00 pm

Position Summary:

The Executive Admin is a highly trusted, professional individual contributor responsible for providing senior-level administrative, organizational and business support to the President and Executive Leadership Team.

This position requires an exceptionally organized, proactive and resourceful professional who can anticipate needs, manage competing priorities, exercise sound judgment and independently drive administrative and business initiatives forward. The successful candidate will operate with a high degree of professionalism, discretion and confidentiality and will regularly interact with senior leaders, employees, customers and external business partners.

While this position does not have direct reports or formal people-management responsibilities, the Executive Admin is expected to demonstrate a high level of ownership, influence and accountability and to coordinate effectively across all levels of the organization.

Position Qualifications:

Education & Knowledge

Diploma or degree in Business Administration, Executive Administration, Office Administration or a related discipline preferred; equivalent senior-level experience will be considered.
Strong understanding of professional business practices and executive-level administration.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience with Microsoft Dynamics, Power BI, Smartsheet or similar business systems considered an asset.

Skills

Exceptional organizational and time-management abilities.
Highly proactive with the ability to anticipate requirements before they become urgent.
Exceptional attention to detail and commitment to accuracy.
Strong critical-thinking, analytical and problem-solving abilities.
Excellent judgment and ability to make appropriate decisions with limited direction.
Ability to independently manage multiple competing priorities and deadlines in a fast-paced environment.
Strong business acumen and professional presence.
Exceptional written and verbal communication skills.
Ability to communicate confidently and professionally with executives and stakeholders at all organizational levels.
Strong research, reporting and presentation-development capabilities.
Ability to influence and coordinate others without formal authority.
High degree of discretion, integrity and confidentiality.
Adaptable, resourceful and comfortable working with changing priorities.
Strong sense of accountability and follow-through.

Experience

7+ years of progressive administrative or business coordination experience.
Minimum 3–5 years supporting senior executives or C-Suite leaders strongly preferred.
Demonstrated experience managing confidential and sensitive business information.
Experience coordinating complex projects, meetings, travel, events and executive priorities.

Communication

Excellent English Communication skills (oral and written)
Strong Interpersonal skills with a team mindset
Ability to conduct meetings and presentations with confidence

Responsibilities:

Executive & Administrative Support

Provide high-level administrative and business support to the President and Executive Leadership Team.
Proactively manage executive calendars, meetings, appointments and competing priorities.
Anticipate upcoming requirements, deadlines and commitments and ensure appropriate preparation and follow-through.
Coordinate executive travel, accommodations, itineraries and related arrangements.
Draft, review and prepare professional correspondence and communications on behalf of executives.
Maintain organized and confidential executive records, correspondence, meeting materials and documentation.
Exercise sound judgment when prioritizing inquiries, requests, meetings and communications requiring executive attention.
Handle highly sensitive and confidential company and employee information with a high degree of discretion.

Meeting & Action Item Coordination

Organize and prepare for executive and leadership meetings, including agendas, supporting documentation, presentations and meeting logistics.
Attend meetings as required and prepare accurate minutes, summaries, decisions and action items.
Maintain and monitor outstanding action-item lists to ensure commitments and deadlines are tracked.
Follow up with responsible individuals and departments to support timely completion of action items.
Ensure executives are appropriately briefed and prepared in advance of meetings and key discussions.
Coordinate information and documentation required from various departments for executive review.

Business Reporting, Research & Special Projects

Conduct research, compile information and consolidate materials to support executive decision-making.
Prepare reports, presentations, spreadsheets and other executive-level business materials.
Assist with data collection, reporting and maintenance of accurate business information.
Complete a variety of special projects as assigned by the President and Executive Leadership Team.
Coordinate projects involving multiple departments, ensuring timelines, deliverables and outstanding items are appropriately tracked.
Identify issues, gaps or outstanding information and proactively work toward resolution.
Take ownership of assigned projects and responsibilities from initiation through completion with minimal supervision.

Communication & Cross-Functional Coordination

Act as a professional liaison between the President, Executive Leadership Team, employees, customers, suppliers and external stakeholders.
Facilitate the effective flow of information between executives and departments throughout the organization.
Coordinate with department leaders and employees to gather information, complete executive requests and meet organizational deadlines.
Communicate professionally and confidently with stakeholders at all levels of the organization.
Support the preparation and coordination of company-wide or executive communications as required.
Build effective working relationships across departments to support collaboration and timely execution of priorities.
Influence and coordinate others effectively without formal supervisory authority.

Organizational & Administrative Excellence

Identify opportunities to improve administrative processes, systems, communication and organizational efficiency.
Develop and maintain administrative processes, templates, tracking tools and documentation to support consistency and efficiency.
Support planning and coordination of company meetings, leadership events and other internal or external events.
Maintain a high standard of accuracy, organization and professionalism across all assigned responsibilities.
Provide administrative support across departments as required while effectively balancing executive priorities.
Adapt quickly to changing business needs and priorities in a fast-paced environment.
Demonstrate a strong sense of accountability, urgency and follow-through.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and business support to the President and Executive Leadership Team, including managing calendars, meetings, travel, communications, records, and confidential information. Coordinate action items, reporting, research, special projects, and cross-functional communication while improving administrative processes and ensuring timely follow-through.

Requirements

Requires 7+ years of progressive administrative or business coordination experience, with 3–5 years supporting senior executives or C-suite leaders strongly preferred. A diploma or degree in business or office administration is preferred, along with advanced Microsoft Office skills, strong judgment, organization, communication, and discretion.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Time Management
Organization
Written and Verbal Communication
Research and Reporting
Presentation Development
Microsoft Office
Microsoft Dynamics
Power BI
Smartsheet
Confidentiality
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Business Administration
Office Administration
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Dynamics
Power BI
Smartsheet
Executive Calendar Management
Meeting Minutes
Action-Item Tracking
Travel Coordination
Confidential Information
Business Reporting
Research
Presentation Development
Project Coordination
Cross-Functional Coordination
Stakeholder Communication
Process Improvement
Administrative Processes
Wholesale Building Materials

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