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Added 11 mins ago
R
Intern - US Tax (May 2027 to August 2027)
Richter
Toronto, ON
- Full-time
…mandates, both ongoing and transactional. Working closely with senior members of the U.S. Tax Team, you will assist companies operating in the U.S. and U.S. citizens living in…
Added 11 mins ago
M&
B2B Account Executive - Canada
McLean & Company
Calgary, AB · AB · Winnipeg, MB · Moncton, NB · Halifax, NS · Hamilton, ON · Kitchener, ON · London, ON · Mississauga, ON · Ottawa, ON · St. Thomas, ON · Toronto, ON · Windsor, ON · ON · Montreal, QC · Edmonton, AB
- Full-time
Experience engaging senior executives (HR experience is a plus, but not required)
Added 11 mins ago
Senior Product Designer, Growth & Consumer UX (f/m/x)
HelloFresh
Toronto, ON
We're looking for a Senior Product Designer to join our global Consumer Experience team, working in either Growth or Consumer. This is a senior, hands-on individual contributor role in an…
Added 11 mins ago
Senior Software Engineer, OIG
Okta
Toronto, ON
Okta Identity Governance (OIG) organization is looking for a Senior Engineer to join our team - OIG is Okta’s Identity Governance and Administration solution that is directly responsible…
Added 11 mins ago
Senior Software Engineer – DevTest / QA Automation
Kaseya Careers
Toronto, ON
Kaseya is seeking a Senior Software Engineer – DevTest / QA Automation to design, build, and maintain robust automated testing capabilities across enterprise software platforms.
Added 11 mins ago
SD
Senior Program Manager (15-month Contract)
Shoppers Drug Mart
Mississauga, ON
- Full-time
The Senior Program Manager is responsible for the strategic leadership, execution, and ongoing management of specialty programs. As a key partner to clients, you provide strategic…
Added 11 mins ago
BFA Accountant
City of Edmonton
AB
Partner with cross-functional teams, Senior Accountants, and the Finance Manager to develop ad-hoc reports, conduct historical budget and actual variance analyses, and build financial data…
Added 11 mins ago
W
Senior Director, Associate Experience & Talent
Walmart
Mississauga, ON
- Full-time
As the Senior Director, Associate Experience & Talent, you will lead the strategy and execution of programs and initiatives that strengthen organizational capability, enhance the associate…
Added 11 mins ago
LC
Director, Sourcing – Wine, Beer & Spirits
Loblaw Companies Limited
Brampton, ON
- Full-time
Lead senior-level commercial negotiations and develop strategic partnerships with producers, suppliers, agents and other industry partners in Canada and internationally.
Added 11 mins ago
UH
Research Agreement Specialist
University Health Network
Toronto, ON
- Full-time
…the Research Ethics Board, Research Financial Services and senior management for briefing and decision-making. From beginning to end, the Research Agreement Specialist must be able to…
Added 11 mins ago
UH
Senior Advisor, Marketing
University Health Network
Toronto, ON
- Full-time
The Senior Advisor, Marketing is a senior marketing professional who advances University Health Network's (UHN) brand, reputation, and organizational priorities through data-driven…
Added 11 mins ago
UH
Senior Manufacturing Engineer
University Health Network
Mississauga, ON
- Full-time
The Senior Manufacturing Engineer is responsible for leading the transfer of new products from development into production while ensuring manufacturing readiness, process robustness,…
Added 11 mins ago
IF
Actuarial Advisor – Auto and Home Pricing
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
Develop and present pricing recommendations to senior management, integrating claims experience analysis, competitiveness considerations, and business objectives;
Added 24 mins ago
Executive Director, Clean Energy
The Government of Nova Scotia
HALIFAX, NS
The Executive Director, Clean Energy is the Department’s senior executive lead for electricity, renewable energy, energy efficiency, sustainable transportation and non-petroleum…
Added 25 mins ago
KD
Sales, Account Executive Consulting/Gestionnaire de comptes, Ventes
KPI Digital Solutions
Montreal, QC
- Other
Added 25 mins ago
SI
Senior Product Manager
Siri InfoSolutions, Inc.
ON · Ontario, Canada
- Contract
Hiring: Senior Product Manager – Digital / IT Transformation
Added 25 mins ago
I
Senior System Administrator
ICES
Toronto, ON
- Contract
ICES is seeking a Senior System Administrator to join our Technology department. The Senior System Administrator is responsible for building, maintaining, and supporting Information…
Added 25 mins ago
EV
Coordinator, Training, Mine Operations
Elk Valley Resources
Sparwood, BC
- $108,000 to $128,000 CAD / year
- Full-time
Reporting to the Senior Lead, Training & Development Mine Operations, the Coordinator, Training, Mine Operations is responsible for coordinating, developing, and delivering training…
Added 25 mins ago
EP
Financial Controller
Elby Professional Recruitment
Shelburne, ON
- $110,000 to $140,000 CAD / year
- Full-time
…inventory, packaging, costs and margins. They are looking for a senior Financial Controller who wants to be close to the operation and to build a finance function the business can rely…
Added 25 mins ago
CO
Senior Enterprise Technology Procurement & Contract Specialist
City of Toronto
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 25 mins ago
AS
Senior AWS Snowflake Architect
Aaura Softwares
Markham, ON
- Temporary
Added 25 mins ago
O
Senior Software Engineer, OIG
Okta
Toronto, ON
- $136,000 to $187,000 CAD / year
- Full-time
Okta Identity Governance (OIG) organization is looking for a Senior Engineer to join our team - OIG is Okta’s Identity Governance and Administration solution that is directly responsible…
Added 25 mins ago
DR
Director, Business Development & Strategic Growth
Dawn Recruiting Agency
Toronto, ON
- Full-time
10+ years of progressive experience in sales leadership, business development, strategic growth, capital raising, entrepreneurship or senior commercial leadership.
Added 25 mins ago
IS
Deal Origination Intern
Independent Sponsor Forum
BC · Bear Mountain, BC
- Volunteer
…investment firm. Interns work directly alongside junior and senior origination professionals and are encouraged to bring new ideas and improve existing…
Added 25 mins ago
B
Strategic Sourcing Manager // Responsable de l'approvisionnement stratégique
BAT
Montreal, QC
- Full-time
Expérience dans l’établissement de relations solides avec des parties prenantes d’affaires de niveau senior et dans la traduction des besoins d’affaires en stratégies d’approvisionnement et…

Britespan Building Systems Inc.

Executive Administrator

Wingham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Experience: 7+ years of progressive administrative or business coordination experience.
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Head Office, Wingham

Hours: Monday - Friday, 8:00 am - 5:00 pm

Position Summary:

The Executive Admin is a highly trusted, professional individual contributor responsible for providing senior-level administrative, organizational and business support to the President and Executive Leadership Team.

This position requires an exceptionally organized, proactive and resourceful professional who can anticipate needs, manage competing priorities, exercise sound judgment and independently drive administrative and business initiatives forward. The successful candidate will operate with a high degree of professionalism, discretion and confidentiality and will regularly interact with senior leaders, employees, customers and external business partners.

While this position does not have direct reports or formal people-management responsibilities, the Executive Admin is expected to demonstrate a high level of ownership, influence and accountability and to coordinate effectively across all levels of the organization.

Position Qualifications:

Education & Knowledge

Diploma or degree in Business Administration, Executive Administration, Office Administration or a related discipline preferred; equivalent senior-level experience will be considered.
Strong understanding of professional business practices and executive-level administration.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience with Microsoft Dynamics, Power BI, Smartsheet or similar business systems considered an asset.

Skills

Exceptional organizational and time-management abilities.
Highly proactive with the ability to anticipate requirements before they become urgent.
Exceptional attention to detail and commitment to accuracy.
Strong critical-thinking, analytical and problem-solving abilities.
Excellent judgment and ability to make appropriate decisions with limited direction.
Ability to independently manage multiple competing priorities and deadlines in a fast-paced environment.
Strong business acumen and professional presence.
Exceptional written and verbal communication skills.
Ability to communicate confidently and professionally with executives and stakeholders at all organizational levels.
Strong research, reporting and presentation-development capabilities.
Ability to influence and coordinate others without formal authority.
High degree of discretion, integrity and confidentiality.
Adaptable, resourceful and comfortable working with changing priorities.
Strong sense of accountability and follow-through.

Experience

7+ years of progressive administrative or business coordination experience.
Minimum 3–5 years supporting senior executives or C-Suite leaders strongly preferred.
Demonstrated experience managing confidential and sensitive business information.
Experience coordinating complex projects, meetings, travel, events and executive priorities.

Communication

Excellent English Communication skills (oral and written)
Strong Interpersonal skills with a team mindset
Ability to conduct meetings and presentations with confidence

Responsibilities:

Executive & Administrative Support

Provide high-level administrative and business support to the President and Executive Leadership Team.
Proactively manage executive calendars, meetings, appointments and competing priorities.
Anticipate upcoming requirements, deadlines and commitments and ensure appropriate preparation and follow-through.
Coordinate executive travel, accommodations, itineraries and related arrangements.
Draft, review and prepare professional correspondence and communications on behalf of executives.
Maintain organized and confidential executive records, correspondence, meeting materials and documentation.
Exercise sound judgment when prioritizing inquiries, requests, meetings and communications requiring executive attention.
Handle highly sensitive and confidential company and employee information with a high degree of discretion.

Meeting & Action Item Coordination

Organize and prepare for executive and leadership meetings, including agendas, supporting documentation, presentations and meeting logistics.
Attend meetings as required and prepare accurate minutes, summaries, decisions and action items.
Maintain and monitor outstanding action-item lists to ensure commitments and deadlines are tracked.
Follow up with responsible individuals and departments to support timely completion of action items.
Ensure executives are appropriately briefed and prepared in advance of meetings and key discussions.
Coordinate information and documentation required from various departments for executive review.

Business Reporting, Research & Special Projects

Conduct research, compile information and consolidate materials to support executive decision-making.
Prepare reports, presentations, spreadsheets and other executive-level business materials.
Assist with data collection, reporting and maintenance of accurate business information.
Complete a variety of special projects as assigned by the President and Executive Leadership Team.
Coordinate projects involving multiple departments, ensuring timelines, deliverables and outstanding items are appropriately tracked.
Identify issues, gaps or outstanding information and proactively work toward resolution.
Take ownership of assigned projects and responsibilities from initiation through completion with minimal supervision.

Communication & Cross-Functional Coordination

Act as a professional liaison between the President, Executive Leadership Team, employees, customers, suppliers and external stakeholders.
Facilitate the effective flow of information between executives and departments throughout the organization.
Coordinate with department leaders and employees to gather information, complete executive requests and meet organizational deadlines.
Communicate professionally and confidently with stakeholders at all levels of the organization.
Support the preparation and coordination of company-wide or executive communications as required.
Build effective working relationships across departments to support collaboration and timely execution of priorities.
Influence and coordinate others effectively without formal supervisory authority.

Organizational & Administrative Excellence

Identify opportunities to improve administrative processes, systems, communication and organizational efficiency.
Develop and maintain administrative processes, templates, tracking tools and documentation to support consistency and efficiency.
Support planning and coordination of company meetings, leadership events and other internal or external events.
Maintain a high standard of accuracy, organization and professionalism across all assigned responsibilities.
Provide administrative support across departments as required while effectively balancing executive priorities.
Adapt quickly to changing business needs and priorities in a fast-paced environment.
Demonstrate a strong sense of accountability, urgency and follow-through.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and business support to the President and Executive Leadership Team, including managing calendars, meetings, travel, communications, records, and confidential information. Coordinate action items, reporting, research, special projects, and cross-functional communication while improving administrative processes and ensuring timely follow-through.

Requirements

Requires 7+ years of progressive administrative or business coordination experience, with 3–5 years supporting senior executives or C-suite leaders strongly preferred. A diploma or degree in business or office administration is preferred, along with advanced Microsoft Office skills, strong judgment, organization, communication, and discretion.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Time Management
Organization
Written and Verbal Communication
Research and Reporting
Presentation Development
Microsoft Office
Microsoft Dynamics
Power BI
Smartsheet
Confidentiality
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Business Administration
Office Administration
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Dynamics
Power BI
Smartsheet
Executive Calendar Management
Meeting Minutes
Action-Item Tracking
Travel Coordination
Confidential Information
Business Reporting
Research
Presentation Development
Project Coordination
Cross-Functional Coordination
Stakeholder Communication
Process Improvement
Administrative Processes
Wholesale Building Materials

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