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Added 9 mins ago
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Digital Infrastructure Engineer
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
…management, issue diagnosis, data readiness, and operational support to ensure technology solutions meet business and customer…
Added 9 mins ago
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Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the appropriate staff member for resolving their financial…
Added 9 mins ago
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Customer Experience Associate- Future Opportunities
TD
Windsor, ON
- Part-time
Can you bring your charming self to work and make customer interactions delightful one? Can you process financial transactions accurately and get a sense of achievement by providing…
Added 9 mins ago
Associé(e) de la réception / Hospitality Associate
Midtown Athletic Clubs
Montreal, QC · Sanctuaire
Midtown believes in putting the customer at the center of every decision that we make. Our Hospitality Associates set the tone for the experience of each member and guests through warm…
Added 9 mins ago
TS
Donation Associate
The Salvation Army Canada and Bermuda Territory
Georgetown, ON
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 9 mins ago
CI
Seasonal Associate
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Brampton, ON
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Delivery Driver
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Senior Medical Science Liaison Hematology/Oncology (Ontario West/Manitoba)
Astellas Pharma
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- Full-time
…future scientific/HEOR gaps, in collaboration with the MSL Associate Director, Associate Medical Director and MAGR…
Added 9 mins ago
BP
Customer & Programming Associate (Temporary - up to 18 Months)
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Burlington, ON
- Part-time
Title: Customer & Programming Associate - Temporary
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Sales Associate
SNDL Inc.
AB · Ellerslie, PE · ACE Liquor Discounter Ellerslie
- Part-time
We’re looking for a motivated and dependable Sales Associate to join our team. If you bring a positive attitude and a willingness to learn, we’ll provide the training you need to succeed.…
Added 9 mins ago
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Sales Associate
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Calgary, AB · ACE Liquor Discounter Chaparral
- Part-time
We’re looking for a motivated and dependable Sales Associate to join our team. If you bring a positive attitude and a willingness to learn, we’ll provide the training you need to succeed.…
Added 9 mins ago
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Loss Prevention Store Security Agent
The TJX Companies, Inc.
Sault Ste. Marie, ON · Mississauga, ON · CAN Home Office Mississauga ON
- $37,590 to $52,626 CAD / year
- Full-time
Actively support the store in uniform by greeting customers, responding to pedestal alarms, and providing exceptional customer service to ensure a welcoming environment.
Added 9 mins ago
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Retail Sales Associate Part Time Marshalls - Preston Crossing
The TJX Companies, Inc.
Saskatoon, SK
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
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- Part-time
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Associé(e) à la vente / Sales Associate
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- Full-time
Reporting to the Store Manager, the Sales Associate provides an exceptional customer service, generates sales and participates in all essential duties to ensure an effective day-to-day…
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TH
Associé(e) ventes aux entrepreneurs (temps partiel)
The Home Depot Canada
Montreal, QC
- Part-time
…store departments and developing and maintaining professional customer relationships. PASAs must have thorough knowledge of all departments and how to use the products in each department.…
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PT Sales Associate - Square One
LVMH
Mississauga, ON
- Part-time
Marc Jacobs International, powered by the creative genius of Marc Jacobs, seeks a Sales Associate to join its Square One location in Mississauga, Ontario. As a Sales Associate at Marc…
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Seasonal Sales Associate
Ardene
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- Part-time
The Seasonal Sales Associate provides outstanding customer service, merchandises, generates and processes sales as well as maintains the store’s cleanliness and appearance.
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Customer Service Associate Part Time - 7255 Cranbrook
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Head Cashier Part Time - 7255 Cranbrook
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Plumbing And Electrical Sales Associate Part Time - 7255 Cranbrook
The Home Depot Canada
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- Part-time
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Added 9 mins ago
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Flooring Sales Associate: Part Time - COURTENAY
The Home Depot Canada
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- Part-time
…in this position know how to greet, engage, and thank every customer in their department and know how to provide basic service in adjacent departments. Sales Associates are focused on…
Added 9 mins ago
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Lot Associate - Part Time (Cobourg)
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Cobourg, ON
- Part-time
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British Columbia Institute of Technology

Audit and Tech Records Coordinator

Richmond, BC, Canada

Salary Grade 7: $59,214 - $64,490 per annum. · Full-time

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Job details

Pay: Salary Grade 7: $59,214 - $64,490 per annum.
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

BCIT’s School of Transportation is seeking a regular, full time (1.0 FTE) Audit and Tech Records Coordinator. This position assists the Associate Dean, Department Heads and ”Person Responsible for Training” (PRT) in audit planning, corrective action plans, development and maintenance of Quality Assurance databases and records for Transport Canada, aviation and aerospace accreditation. Maintains records associated with regulator and accreditation requirements. Provides alerts and reminders to the Associate Dean, PRT, and Department Heads prior to related deadlines coming due, archiving, organizing, and formatting of course materials.

Please note: This position is based out of Aerospace Technology Campus in Richmond, BC.

DUTIES AND RESPONSIBILITIES:

Updates databases and records, including lesson plans, course outlines, presentations, exams, assignments, and projects in dedicated software (such as ShareSpace) as directed by Department Heads and PRT.
Collects, retains and files student project and assignment documentation as required.
In collaboration with Department Heads and PRT, coordinates the flow of material to support curriculum maintenance and development.
Confirms receipt of projects and assignments from instructors and follows up on missing or incomplete data for instructor submitted projects and assignments.
Appends rationale for missing data to course files after consultation with the respective department heads.
Works with the Associate Dean, Department Heads and PRT to develop and maintain audit schedules, and to update and retain all required audit documentation.
Provides alerts and reminders to Associate Dean, PRT, and Department Heads prior to deadline requirements coming due.
Performs audits, as directed by Associate Dean, Department Heads or PRT, to ensure compliance with approved policy manuals.
Updates auditable databases and records related to instructor training records, training improvement proposals, process audits, corrective action plans, quality management system processes, and curriculum reviews.
Creates and distributes notifications of intent for audits.
Creates and modifies numbered forms to comply with policy manual requirements.
Updates current version of policy manuals, in cooperation with the Associate Dean, and PRT, updates policy manuals, associated Documents in Reference, for the Aviation and Aerospace Training Control Manual.
Undertakes the duties and responsibilities of Records Custodian in compliance with FOIPOP and Institute policies and procedures, including maintaining index and retrieval systems of office files through the directory of Records Database (DRDB), or appropriate alternative, procuring file folder labels through the DRDB as appropriate, indicating the classification to which files belong and, as appropriate, assisting other office staff with proper security levels to identify and retrieve active records.
Undertakes related duties as assigned consistent with the job grade for this position.

QUALIFICATIONS:

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:

Requires the equivalent of full secondary school plus additional specialized training of up to one year duration in business administration, auditing/quality assurance program, or other related areas.

Experience:

Two years of general experience, plus two years of directly related experience in a similar position, preferably in a post-secondary environment.
An understanding of quality principles that includes basic training in quality assurance and/or audit process, preferably experience working in a Transport Canada regulated environment.

Software/Computer Application(s) and Expertise:

Advanced computer skills in Word, Excel, SharePoint and PowerPoint.
Experience working with database applications such as learning management systems and/or inventory control systems, or similar.

Communication/Interpersonal Skills:

Excellent verbal and written communication skills, with proven ability to interact appropriately and effectively with internal and external contacts at all levels
Demonstrated high levels of customer service, and interpersonal communications
Demonstrated ability to work independently and as part of a team.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

Detail oriented and proven ability to work with a high level of accuracy
Excellent time management and organization skills with proven ability to prioritize, meet deadlines, and work effectively within a fast-paced environment
Excellent keyboarding skills for notetaking and correspondence.

Other Skills/Abilities:

Ability to exercise sound judgment, problem solve and make responsible decisions.
Proven, high level of reliability in controlling and interpreting documents
Proven ability to work in an environment of confidentiality, with a proven track record of
exercising tact and discretion.

SALARY:

Salary Grade 7: $59,214 - $64,490 per annum.

Additional Salary Information: External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Benefits – Why you’d love working with us

Competitive pay
Minimum of fifteen days of vacation prorated per year
Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
Defined benefit pension plan with employer contributions
Professional Development funds and resources
Access to most BCIT Flexible Learning courses free of charge
Wellness and Employee Assistance programs
Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!

BCIT is committed to equity, diversity, and inclusion and to promoting opportunities in hiring individuals who have been historically underrepresented in our workforce, BCIT, and the larger community. We strongly encourage Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+ to apply. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority.

Accessibility is an integral part of BCIT’s commitment to equity and inclusion. If you require an accommodation for any part of the application or hiring process, please Contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and learn more about how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

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More about this job

Responsibilities

Maintain audit, quality assurance, regulatory, accreditation, and curriculum records and databases, and coordinate the collection, filing, and updating of course materials and student work. Support audit schedules and documentation, conduct assigned compliance audits, issue deadline reminders and audit notices, and maintain policy manuals and records systems.

Requirements

Requires the equivalent of secondary school plus up to one year of specialized training in business administration, auditing or quality assurance, or a related area. Requires two years of general experience and two years of directly related experience, preferably in post-secondary education, along with quality assurance or audit knowledge and advanced computer skills.

Skills

Audit Planning
Quality Assurance
Corrective Action Planning
Records Management
Database Maintenance
Document Control
Regulatory Compliance
Curriculum Coordination
Microsoft Word
Microsoft Excel
SharePoint
Microsoft PowerPoint
Learning Management Systems
Time Management
Written and Verbal Communication
Confidentiality

Benefits

Competitive Pay
Paid Vacation
Extended Health and Dental Plan
Health Care Spending Account
Defined Benefit Pension Plan
Professional Development Funds
Free Access to Flexible Learning Courses
Wellness Programs
Employee Assistance Program
Fitness Centre and Gymnasium Membership

Visa sponsorship

Not detected in the job text

Keywords

Transport Canada
Aviation
Aerospace
Accreditation
Quality Assurance
Audit Planning
Compliance Audits
Corrective Action Plans
Quality Management System
Audit Schedules
Policy Manuals
Training Control Manual
Records Management
Document Control
Records Database (DRDB)
ShareSpace
SharePoint
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Learning Management Systems
Inventory Control Systems
Curriculum Reviews
Instructor Training Records
FOIPOP
Course Outlines
Lesson Plans
Confidentiality

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