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Added 7 mins ago
CR
Maintenance Manager - 6 month contract
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Brampton, ON
- Full-time
Comfort using AI and other digital platform systems and tools to support daily work
Added 7 mins ago
L
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- $17.95 USD / hour
- Temporary
Support and adhere to all LIDS Retail policies, procedures, and guidelines.
Added 7 mins ago
W
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- Full-time
…assets more efficiently, secure and safeguard social license, support local communities, and accelerate the energy…
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- Full-time
Added 7 mins ago
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Assistant(e) contrôleur(euse) / Assistant Controller
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Montreal, QC
- Full-time
Thank you for your application, but please note that only selected candidates will be contacted. Head-hunters and recruitment agencies may not submit resumés/
Added 7 mins ago
KB
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 7 mins ago
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Added 8 mins ago
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Added 8 mins ago
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Added 8 mins ago
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Added 8 mins ago
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Added 8 mins ago
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Broadstreet Properties LTD

Vehicle and Transport Coordinator

Campbell River, BC, V9W 4C4, Canada

You will be eligible to receive salary range of $65,000.00 to $75,000.00 per annum, this will be determined by your skill set, education and experience. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: You will be eligible to receive salary range of $65,000.00 to $75,000.00 per annum, this will be determined by your skill set, education and experience.
Job type: Full-time
Apply by: Jan 27, 2027
Posting language: English
Posted: Oct 29, 2026

Original job description

Working directly with a private family ownership group, the Vehicle & Transportation Coordinator will be responsible for the day-to-day care, maintenance, and coordination of the family’s vehicles, as well as providing safe and reliable transportation for family members when needed.

The ideal candidate is organized, dependable, and hands-on, with a strong attention to detail and pride in keeping vehicles clean, safe, well-maintained, and ready when needed.
The role includes scheduling and coordinating vehicle maintenance and repairs, taking vehicles to and from service providers, keeping maintenance records, and handling regular washing, detailing, fueling, and other vehicle-related tasks. The position will also involve driving family members as requested.

Discretion, professionalism, and reliability are important in this role. The successful candidate should be comfortable working with high-value vehicles and have an impeccable driving record.

Your contributions to the team:

Vehicle Maintenance & Coordination

Coordinate and schedule routine vehicle maintenance, inspections, seasonal servicing, and repairs.
Monitor vehicle maintenance schedules and proactively identify upcoming service requirements.
Coordinate with dealerships, mechanics, tire shops, and other service providers.
Drive vehicles to and from maintenance, repair, inspection, and other appointments.
Track the status of vehicle repairs and maintenance and communicate updates as required.
Maintain accurate records of vehicle maintenance, repairs, service history, and related expenses.
Monitor vehicle condition and report any mechanical, cosmetic, safety, or maintenance concerns.
Ensure vehicles are appropriately fueled, and ready for use.
Assist with sourcing quotes and coordinating vehicle-related purchases and services.

Vehicle Care & Detailing

Maintain vehicles in a consistently clean and presentable condition.
Regularly wash, vacuum, clean, and detail vehicles, both internally and externally.
Ensure vehicle interiors are appropriately stocked with required supplies and kept organized to the owners’ specifications.
Ensure vehicles are prepared in advance of family use, travel, events, or special occasions.

Family Transportation

Provide safe, professional, and reliable transportation to family members as requested.
Drive family members to appointments, meetings, events, airports, residences, and other destinations as required.
Maintain a high level of professionalism, courtesy, and discretion while transporting family members.
Plan routes and allow appropriate travel time based on traffic, weather, and scheduling requirements.
Adapt to changes in transportation requirements and schedules as needed.
Assist with loading and unloading personal belongings, luggage, or other items when appropriate.

Administration and Other

Maintain current records for vehicle registrations, insurance, service requirements, and other relevant documentation.
Track vehicle-related expenses and submit invoices, receipts, and documentation as required.
Maintain an up-to-date inventory of vehicle keys, equipment, emergency supplies, and accessories.
Communicate proactively regarding upcoming maintenance, vehicle availability, or issues that may affect family schedules.
Manage and execute daily errands including shopping, deliveries, returns, and vendor coordination.
Liaise with household staff, service providers, and external vendors as needed.
Other administrative duties as assigned.

What you need to be successful:

2 plus years of experience in a driving, vehicle services, fleet coordination, automotive, household management, concierge, or similar service-oriented role.
Experience working in a role that required high level or coordination, schedule management and communication.
Experience detailing vehicles.
Previous experience working with high-net-worth individuals, private households, family offices, executive clients, or other high-discretion environments is considered an asset.
Experience coordinating maintenance and repairs is strongly preferred.
Experience providing professional driving services is preferred.
Ability to maintain accurate digital and/or physical vehicle records.
Strong verbal and written communication skills.
Proficient with MS Office Suite
Understanding of safe driving practices and applicable road and traffic regulations.
Familiarity with luxury or specialty vehicles is considered an asset.
Demonstrated reliability, punctuality, sound judgment, and attention to detail.
Ability to work flexible hours and adapt to changing family schedules and transportation requirements.
Ability to maintain strict confidentiality and discretion regarding family members, schedules, residences, activities, and personal information.
Valid Class 5 driver's licence with a clean driving record.

What we offer:

Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary range of $65,000.00 to $75,000.00 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

Employer paid extended health, vision, and dental coverage (including family)
Employee and Family Assistance Program
Employee Referral Program
Yearly health and wellness benefit
RPP eligibility after 1 year
Employee recognition program
In-house professional development opportunities

Broadstreet Properties Ltd Terms and Conditions:

You will receive recruitment-related messages about job opportunities, application updates, interview scheduling, hiring events, and other information connected to your candidate experience. Message frequency may vary.

You can cancel the SMS service at any time. Just text "STOP" to the short code. After you send the SMS message "STOP" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.

If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at employment@broadstreet.ca.

Carriers are not liable for delayed or undelivered messages

As always, message and data rates may apply for any messages sent to you from us and to us from you. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.

If you have any questions regarding privacy, please read our privacy policy below.

Privacy Policy:

We collect your mobile number and related opt-in data for the delivery of SMS messages. Your mobile opt-in data and consent will not be shared with third parties or affiliates for marketing or promotional purposes.

Apply About employer

More about this job

Responsibilities

The coordinator is responsible for the maintenance, cleaning, and scheduling of family vehicles while providing safe and professional transportation services. They will also manage administrative tasks such as tracking expenses, maintaining service records, and coordinating with external vendors.

Requirements

Candidates must have at least 2 years of experience in driving, fleet coordination, or household management and possess a valid Class 5 driver's license with a clean record. Strong organizational skills, attention to detail, and the ability to maintain strict confidentiality are essential for this role.

Skills

Vehicle maintenance
Fleet coordination
Automotive detailing
Professional driving
Schedule management
Record keeping
Vendor coordination
Communication
Attention to detail
Discretion
MS Office Suite
Safe driving practices

Benefits

Extended health coverage
Vision coverage
Dental coverage
Employee and family assistance program
Employee referral program
Yearly health and wellness benefit
RPP eligibility
Employee recognition program
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Vehicle Maintenance
Fleet Coordination
Automotive Detailing
Professional Driving
Schedule Management
Vendor Management
Record Keeping
Logistics
Customer Service
Administrative Support
Luxury Vehicles
Class 5 Driver's License
MS Office Suite
Confidentiality
Safety Compliance

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