Jobs in Canada

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Added 1 day ago
TR
CAD Technician
Trillium Rail Partners
Mississauga, ON
- Full-time
- On-site
…design and survey information into detailed digital models that support design development, documentation, and project…
Added 1 day ago
HA
Communication Disorders Technician - T1225
Hearing and Speech Nova Scotia
Yarmouth, NS
- $26.6 to $30.9 CAD / hour
- Temporary
- On-site
…certified Audiologists and Speech-Language Pathologists, with support from Communication Disorder Technicians and Administrative Support Professionals, provide core services (prevention,…
Added 1 day ago
ON
Brief Services Worker
Ontario Native Women's Association
Kenora, ON
- Full-time
- On-site
Comprehensive benefits program including health, paramedical, dental, vision, and EAP. All premiums are covered by the employer.
Added 1 day ago
AT
Winter Equipment Operator – Plow Tractor
All Terrain Property Maintenance Inc
London, ON
- $26 to $33 CAD / hour
- On-site
We are looking for reliable and experienced Winter Equipment Operators – Plow Tractor to support our Snow + Ice operations throughout the winter season.
Added 1 day ago
AT
Winter Equipment Operator – Skid Steer
All Terrain Property Maintenance Inc
London, ON
- $26 to $31 CAD / hour
- On-site
We are seeking experienced Winter Equipment Operators – Skid Steer to support our Snow + Ice teams throughout the winter season.
Added 1 day ago
AT
Winter Operator - Salt Truck Driver
All Terrain Property Maintenance Inc
London, ON
- On-site
Immediate access to our Employee Assistance Program
Added 1 day ago
LB
Supply Educator Position - Sarnia
London Bridge Child Care Services
Sarnia, ON
- On-site
o Implement an emergent curriculum by fostering and nurturing child-led learning experiences that support children in exploring topics that cultivate their curiosity
Added 1 day ago
WP
Senior M&E Cost Consultant
WT Partnership
Toronto, ON
- Full-time
- On-site
We support our clients with an award-winning team of specialists in portfolio and program advisory, quantity surveying and cost management, commercial and financial advisory, carbon and…
Added 1 day ago
WP
Senior Cost Consultant
WT Partnership
Vancouver, BC
- Full-time
- On-site
We support our clients with an award-winning team of specialists in portfolio and program advisory, quantity surveying and cost management, commercial and financial advisory, carbon and…
Added 1 day ago
WP
Senior Cost Consultant
WT Partnership
Kelowna, BC
- Full-time
- On-site
We support our clients with an award-winning team of specialists in portfolio and program advisory, quantity surveying and cost management, commercial and financial advisory, carbon and…
Added 1 day ago
WP
Senior Cost Consultant
WT Partnership
Toronto, ON
- Full-time
- On-site
We support our clients with an award-winning team of specialists in portfolio and program advisory, quantity surveying and cost management, commercial and financial advisory, carbon and…
Added 1 day ago
SP
Assurance Manager
SRJ Professional Corporation
Toronto, ON
- Full-time
- On-site
…arrangements, competitive salaries, & a succession planning program, we believe that the only way to grow strong is to grow as a…
Added 1 day ago
SI
Director of Clinical Health Services
Seabird Island Band
Agassiz, BC
- Full-time
- On-site
…the Recovery Homes, the Youth Treatment Home, and the AIMs Program. They ensure seamless operations, embodying the community's vision for health and well-being while addressing systemic…
Added 1 day ago
SC
Maintenance Coordinator
Sysco Canada Corp, Division of Sysco Canada Inc.
Canada
- $25 to $28 CAD / hour
- Full-time
The Maintenance Coordinator will support the execution of all Operations facility maintenance objectives. The Maintenance Coordinator will assist in the selection and review of vendors and…
Added 1 day ago
BC
Project Administrative Assistant
Broccolini Construction Inc.
Toronto, ON
- Full-time
- On-site
…project team and is responsible for providing administrative support, coordinating procedures, and ensuring all documents related to the Construction project are compliant. In collaboration…
Added 1 day ago
BC
MEP Project Coordinator
Broccolini Construction Inc.
Ottawa, ON
- Full-time
- On-site
Provide a high-level support in the tendering phase (liaison with subcontractors to obtain pricing and update trade lists)
Added 1 day ago
BC
Project Coordinator
Broccolini Construction Inc.
Ottawa, ON
- Full-time
- On-site
Provide a high-level support in the tendering phase (liaison with subcontractors to obtain pricing and update trade lists)
Added 1 day ago
BC
Coordonnateur(trice) de projet | Project Coordinator
Broccolini Construction Inc.
Montréal, QC
- Full-time
- On-site
Provide a high-level support in the tendering phase (liaison with subcontractors to obtain pricing and update trade lists)
Added 1 day ago
BC
Assistant Project Manager
Broccolini Construction Inc.
Toronto, ON
- Full-time
- On-site
Support the planning, scheduling, and execution of construction projects from preconstruction through close-out
Added 1 day ago
BC
Site Superintendent
Broccolini Construction Inc.
Toronto, ON
- Full-time
- On-site
Support health, safety, and environmental (HSE) compliance, including orientations, inspections, and safety talks
Added 1 day ago
AA
26-034- (2) PRIMARY CARE PARAMEDICS- THORHILD- PERMANENT FULL TIME-COREFLEX- RETENTION OFFERERED
Associated Ambulance
Thorhild, AB
- Full-time
- On-site
…ambulance operator in the province. We deliver Advanced Life Support (ALS) and Basic Life Support (BLS) services across 23 rural Alberta communities. If you're a Primary Care Paramedic…
Added 1 day ago
AA
26-013 ADVANCED CARE PARAMEDIC (ACP)
Associated Ambulance
AB
- $36.8 to $50.13 CAD / hour
- Full-time
- Per diem
- On-site
Must hold a valid Class 4 Alberta Operator's license with an abstract indicating no serious traffic safety violations - abstract will be requested
Added 1 day ago
AA
26-012 PRIMARY CARE PARAMEDICS (PCP)
Associated Ambulance
AB
- $27.8 to $41.51 CAD / hour
- Full-time
- Per diem
- On-site
Must hold a valid Class 4 Alberta Operator's license with an abstract indicating no serious traffic safety violations - abstract will be requested
Added 1 day ago
C1
Lead Platform Owner , New Business & Underwriting
Company 19 - John Hancock Life Insurance Company (U.S.A.)
Toronto, ON · Waterloo, ON
- Full-time
Partner with enterprise data teams to support high-quality, governed data assets for underwriting decisions, automation, reporting, and artificial intelligence solutions
Added 1 day ago
C1
Technical Program Manager-Health & Wellness
Company 19 - John Hancock Life Insurance Company (U.S.A.)
Toronto, ON
- Full-time
The Technical Program Manager (TPM) will lead strategic initiatives that use technology, customer insight, and behavioral science to help John Hancock Insurance create more engaging health…

Broccolini Construction Inc.

Project Administrative Assistant

Toronto, ON, Canada

On-site

Full-time

Apply on broccolini.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: On-site
Experience: Minimum of 3 years’ experience in a similar position, construction industry experience is considered an asset
Posting language: English
Posted: Mar 27, 2026

Original job description

Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status. Accommodations for applicants with disabilities are available at all stages of the recruitment process upon request.

Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in Canada. Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development and construction of remarkable buildings.

What you will do as a Project Administrative Assistant:

The Project Administrative Assistant is an important part of the Construction project team and is responsible for providing administrative support, coordinating procedures, and ensuring all documents related to the Construction project are compliant. In collaboration with the project team, the incumbent will ensure to deliver quality work, on time. Be part of our team and enjoy a dynamic environment that will enable you to grow with every project!

Vacancy Status: Current Opportunity

What you will do as a Project Administrative Assistant:

Project Coordination & Administration

Coordinate administrative functions across multiple construction projects, ensuring documentation, communication, and workflows stay organized and on track
Manage meeting logistics and take clear, actionable meeting minutes (internal, client, and OAC meetings)
Maintain project directories, filing systems (SharePoint), and overall document control
Coordinate team activities and support project/site events as needed

Document Control & Systems (Procore, Bluebeam, Docusign, etc.)

Upload, organize, and distribute drawings and project documents to internal teams and subcontractors
Maintain accurate and up-to-date project records, including directories and logs
Assist with preparation, execution, and tracking of contractual documents (subcontracts, supplemental conditions, closeout documents)
Support document workflows using Procore, Bluebeam, Docusign, and related platforms

Subcontract & Trade Coordination

Assist in the preparation, issuance, and tracking of subcontracts and purchase orders
Maintain subcontract logs and ensure all documentation is complete and up to date
Follow up with subcontractors on outstanding requests, pricing (PCOs), and required documentation
Manage trade compliance documentation and support subcontractor onboarding and software navigation (e.g., Textura)

Financial & Billing Support (Premier, Textura, etc.)

Enter and maintain project financial data including subcontracts, change orders (PCOs, COs, SCOs), and invoice coding
Prepare and support monthly billing cycles, including progress draws and required documentation
Liaise with accounting and project teams to resolve invoice discrepancies and ensure timely processing
Assist with job cost tracking, audit preparation, and financial reconciliation

Reporting & Client Deliverables

Support the preparation of monthly client reports, including gathering inputs from project teams and ensuring deadlines are met
Coordinate internal deadlines and follow-ups to ensure timely submission of project information
Assist with compiling project data, schedules, and reporting documentation

Project Closeout & Site Support

Coordinate project closeout requirements, including documentation, utility account closures, and vendor PO reconciliation
Work with the project team and site staff to gather occupancy and closeout documentation
Arrange site-related needs such as printed drawings and general supplies

General Support

Support project teams with ad hoc administrative needs across multiple active projects
Maintain strong communication with project managers, site teams, subcontractors, and head office departments

What You Will Bring:

Diploma in Administration or similar discipline
Minimum of 3 years’ experience in a similar position, construction industry experience is considered an asset
Experience/very good understanding of accounting functions
Excellent knowledge of MS Office software; Tech-savvy with various computer software’s (Procore, Premier, Textura)
Strong teamwork abilities and ability to manage scheduling
Ability to work within tight deadlines, strong time management skills and ability to prioritize in a dynamic and fast pace working environment
Organized, meticulous and carries a team spirit

Why You’ll Love Working at Broccolini:

Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:

Group Insurance Plan (three plans to choose from)
Telemedicine (24/7 access to a nurse or doctor)
Employee Assistance Program
Professional Training & Development Program
Maternity Leave Top-Up
Mentorship Program
An active social & wellness committee
Ample free parking
Free espresso, coffee, tea and snacks
Free catered lunches in the Mississauga office each week

Additional Information:

Broccolini uses artificial intelligence (AI) tools to screen, select, and/or assess candidates during the recruitment process.

Broccolini thanks all interested applicants, however only those under consideration will be contacted.

Apply on broccolini.bamboohr.com About employer

More about this job

Responsibilities

The Project Administrative Assistant at Broccolini Construction will keep construction project documents, meetings, subcontracts and billing organized and on schedule. The role also supports project teams with administrative needs and closeout tasks across several active sites.

Requirements

Candidates need a diploma in administration or a similar field and at least three years of similar experience, with construction experience an asset. Strong MS Office skills, comfort with project software and a good understanding of accounting are required.

Skills

Procore
Bluebeam
Docusign
Textura
Premier
SharePoint
MS Office
Document control
Subcontract administration
Purchase order tracking
Change order management
Invoice coding
Progress billing
Job cost tracking
Financial reconciliation
Meeting minutes
Project scheduling
Client reporting
Closeout documentation
Subcontractor onboarding
Time management
Prioritization
Teamwork

Benefits

Group insurance plan
Telemedicine access
Employee assistance program
Professional training and development
Maternity leave top-up
Mentorship program
Free parking
Free coffee and snacks
Free weekly catered lunches

Keywords

Construction administration
Procore
Bluebeam
Docusign
Textura
Premier
SharePoint
MS Office
Document control
Subcontract administration
Purchase orders
Change orders
Progress billing
Job cost tracking
Project closeout
Construction coordinator
Administrative assistant
Accounts payable
Meeting minutes

Seniority

Mid level

Perks

Parental leave
Wellness program
Transit support
Meals
Paid training

Tools

Procore
Bluebeam
Docusign
Textura
Premier
SharePoint
MS Office

Languages

English

Fields of study

Administration

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Work requirements

Jobs in Canada