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Added 3 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Identifies and corrects audit errors in the records management system
Added 3 mins ago
R|
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Production and analysis of immunofluorescence data,
Added 4 mins ago
BC
Program Assistant, Full-time Programs
British Columbia Institute of Technology
North Vancouver, BC
- $56,241 to $60,872 CAD / year
- Full-time
- Contract
BCIT’s School of Transportation is seeking a temporary, full time (1.0 FTE) Program Assistant. This role provides administrative and support services, records and information management and…
Added 4 mins ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Mississauga, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 4 mins ago
LW
Sales & Events Assistant
Lume Women + Health
Toronto, ON
- Full-time
…looking for an organized, warm, and resourceful Sales & Events Assistant to support our founders and sales team as we bring Lume to more of Canada's leading employers and the women who work…
Added 19 mins ago
UO
CUPE - Winter 27 - CVG5151
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 19 mins ago
UO
TA (CUPE) - SED1516 A - Winter 2027
University of Ottawa
Ottawa, ON
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 19 mins ago
UO
TA (CUPE) - SED1116 A - Winter 2027
University of Ottawa
Ottawa, ON
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 19 mins ago
O
Senior Manager, Data & AI Technology
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Lead the strategy, operations, support, and lifecycle management of enterprise analytics and customer data technologies, including Power BI, Alteryx, ArcGIS, IBM WatsonX, RecordPoint, the…
Added 34 mins ago
Executive Assistant to the Chair
University of Toronto
Toronto, ON
Under the general direction of the Chair, Graduate Chair and the Chief Administrative Officer, the Executive Assistant to the Chair provides high-level administrative support to the Chair…
Added 49 mins ago
AY
Global Operations Coordinator
Avison Young Canada
Toronto, ON
- Full-time
…real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing…
Added 50 mins ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 50 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Barrie, ON
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 1 hour ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to…
Added 1 hour ago
SG
Sales and Operations Support Assistant
Senstronic Group
Mississauga, ON
- Full-time
✅ Maintain accurate customer, order, and pricing data within ERP and CRM systems
Added 1 hour ago
M
Administrative Assistant
Maquise
ON · Mississauga, ON
- Full-time
Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:
Added 1 hour ago
O
Anti-Money Laundering (AML) Student
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Experience with data analysis tools such as Power BI, SQL, Tableau, or other reporting tools is considered an asset.
Added 1 hour ago
MM
Counsel
Marsh McLennan
Toronto, ON
- Full-time
Counsel provides legal advice and support on a broad range of issues to the Oliver Wyman and Marsh Management Consulting businesses across the Americas.
Added 1 hour ago
M
HR Technology Solutions Manager
McKesson
Mississauga, ON
- Full-time
…including Talent Acquisition, Learning & Development, Talent Management, People Operations, and Employee…
Added 1 hour ago
M
Sr. Manager, Workforce Readiness
McKesson
Mississauga, ON
- Full-time
8+ years of relevant experience in change management, workforce transformation, or related fields.
Added 1 hour ago
Future Field Leader Trainee
UFA Co-operative Ltd.
Airdrie, AB · Edmonton, AB · Lethbridge, AB · AB · Red Deer County, AB
Successful completion of the program helps prepare participants for future leadership opportunities, including Assistant Store Manager, Yard Manager, and other field leadership roles.…
Added 1 hour ago
C
Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Added 1 hour ago
D
Team Lead - Health Services
Dynacare
Toronto, ON
- Contract
…You will be required to perform the duties of a Laboratory Assistant including obtaining blood samples and other specimens from patients for diagnostic…
Added 1 hour ago
D
Lab Assistant
Dynacare
Amherstview, ON · Belleville, ON · Cannington, ON · Kingston, ON · Northbrook, ON · Peterborough, ON · Port Hope, ON · Port Perry, ON
- Part-time
As a Laboratory Assistant - FLOAT, you are responsible for obtaining quality blood samples and other specimens from patients, as well as conducting other patient tests, all in keeping with…
Added 1 hour ago
D
Lab Assistant
Dynacare
Kingston, ON
- Contract
As a Laboratory Assistant, you are responsible for obtaining quality blood samples and other specimens from patients, as well as conducting other patient tests, all in keeping with…

Brock University

Administrative Assistant, Faculty of Social Sciences

St. Catharines, ON, Canada
Main Campus (Employees), Canada

Job Grade H, Salary Scale ($46,099-$63,950)*; · Full-time

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Job details

Pay: Job Grade H, Salary Scale ($46,099-$63,950)*;
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

November 5, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)

About the Role:

Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The incumbent ensures smooth day-to-day operations, effective communication, and administrative support for departmental activities. The incumbent acts as the first point of contact, addresses inquiries, supports administrative and operational processes, and assists with logistics while maintaining compliance with institutional standards.

The Administrative Assistant will:

Provide day-to-day administrative assistance to academic leadership and faculty members;
Coordinate communications, prepare documents and correspondence, and support scheduling needs;
Act as a liaison between departments, and other units to facilitate effective administrative supports;
Provide data entry and expense transactions processing, including reimbursements and purchasing records;
Ensure timely and accurate recording of all financial transactions, submitting Finance/AP or through financial systems as appropriate;
Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;
Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines;
Support student award processes and maintain accurate filing systems and databases;
Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements;
Serve as the first point of contact for faculty, staff, and students, responding to inquiries and processing frequent requests;
Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication;
Schedule department and committee meetings, prepare agendas, and record minutes;
Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.

Key Skills and Experience:

Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;
Experience in administrative or office support role;
Proficiency with computer systems and software applications;
Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
Ability to maintain accurate records, including file retention and tracking;
Excellent writing, grammar, editing, and proofreading skills;
Promotes and embodies inclusivity and respect within the workplace and the broader community;
Excellent communication and interpersonal skills;
Ability to provide responsive and professional support to faculty, staff, and students;
Works cooperatively with colleagues to achieve departmental goals;
Strong organizational and time-management skills with attention to detail; Ability to maintain precise records and manages complex schedules effectively; and
Responds effectively to changing priorities and peak workload periods.

Salary and Benefit Information:

Job Grade H, Salary Scale ($46,099-$63,950)*;
This position includes full comprehensive benefits including tuition waiver.
This position will be required to work on site 5 days per week.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *
New members shall be placed on the salary grid at the entry level. *
It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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More about this job

Responsibilities

The Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. They manage day-to-day operations, coordinate communications, process financial transactions, and handle logistics for departmental events and meetings.

Requirements

Candidates must possess a diploma or degree in a related discipline or an equivalent combination of education and experience. Proficiency in computer systems, strong organizational skills, and excellent communication abilities are required for this role.

Skills

Administrative support
Data entry
Expense processing
Communication
Scheduling
Record keeping
Database management
Event planning
Writing
Proofreading
Time management
Organizational skills
Interpersonal skills
Attention to detail
AI tools proficiency

Benefits

Comprehensive benefits
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Faculty of Social Sciences
Brock University
OSSTF
Workday
Financial transactions
Expense reports
Data entry
Event management
Scheduling
Record keeping
AI tools
Communication
Higher education
Administrative support
Office management
Logistics
Compliance
Privacy guidelines
Student support

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