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Added 11 mins ago
OA
Reception Associate - OpenRoad Audi Boundary
OpenRoad Auto Group
Burnaby, BC
- Full-time
Comprehensive extended health and dental plan (applicable for full-time positions only)
Added 11 mins ago
T
Insights & Analytics Manager
Takeda
Toronto, ON · CAN - Toronto Head Office
- Full-time
The Manager, Insights & Analytics provides commercial decision support to the Canadian commercial organization, turning commercial, CRM, omnichannel, market, and customer data into insight…
Added 25 mins ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…on-site position. You will report to the Shared Services AP Manager and will work as part of a team in a fully automated, full-cycle accounts payable role. If you are a people-person who…
Added 25 mins ago
CS
Store Manager - Diesel Yorkdale
CALZATURIFICIO STEPHEN S.R.L.
Toronto, ON
- Full-time
…work together to enable business success and to realize their full potential, passion and…
Added 25 mins ago
UI
TW - Sales Manager - Gérant.e des ventes
UAP Inc.
Mississauga, ON
- Full-time
This is a regular full-time position and is located in Ontario and parts of Western Canada.
Added 25 mins ago
GO
IT Investment Planning & Financial Strategy Manager
Government of Manitoba
Winnipeg, MB
- Full-time
Reporting to the Executive Director, the IT Investment Planning and Financial Strategy Manager provides strategic leadership and expert advice related to IT investment planning, financial…
Added 26 mins ago
N
Account Manager-EN
Noramco
Mississauga, ON
- Full-time
We are looking for an Account Manager who enjoys a fast paced environment with a desire to improve themselves and advance within the company. The incumbent will be a team player who…
Added 26 mins ago
MI
Communication Coordinator
McAsphalt Industries Limited
Toronto, ON · Scarborough, ON
- Full-time
Reporting to: Marketing & Communications Manager
Added 26 mins ago
SB
Senior Construction Project Manager
Smithwood Builders Inc.
North Vancouver, BC
- $94,500 to $120,750 CAD / year
- Full-time
…portfolio grows, we are preparing to add an accomplished Project Manager who shares our values of Transparency, Hard Work, Quality, Learning, and…
Added 26 mins ago
DT
Merchandising Assistant Manager
Dollar Tree Stores
Grand Bend, ON
- Full-time
As a Merchandise Assistant Manager at Dollar Tree, you’ll join our Store Manager in leading a dynamic team of associates and creating positive experiences for the communities we serve. In…
Added 26 mins ago
R
Evergreen Client/Banking Advisor
RBC
Cochrane, AB
- Full-time
· Respond to client-initiated contact, assisting them with a full range of financial transactions
Added 26 mins ago
T
Associate, Supervision and Governance, Business Management, Corporate & Investment Banking
TD
Toronto, ON
- Full-time
…allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience,…
Added 26 mins ago
T
Canadian Commercial Banking Associate
TD
AB
- Full-time
…one of our commercial units, as well as a structured training program before moving up to become an Account Manager on a team with a Relationship Manager or as a standalone Account Manager.…
Added 26 mins ago
Digital Risk Senior Manager
EY
Vancouver, BC
…well as mental health benefits, a robust Employee Assistance Program and group savings plans to promote your overall wellbeing. We offer generous time off, including personal days, vacation…
Added 26 mins ago
Associate Director, Economic & Resource Policy
Government of Alberta
AB
As an Associate Director, you will monitor political, legislative, and program developments in the context of intergovernmental policy, provide strategic advice and policy analysis,…
Added 26 mins ago
M
Senior Financial Analyst - Reporting and Database Management
Manulife
Toronto, ON · Waterloo, ON
- Full-time
…using more advanced tools. The Group Benefits Advisor Rewards Program enables our sales teams to build stronger relationships with advisors to support customers and drive business results.…
Added 26 mins ago
PE
Sr. Project Manager - Industrial Hygiene
Partner Engineering & Science, Inc.
Sherbrooke, QC
- Full-time
Partner Engineering and Science, Inc. is seeking a full-time Senior Project Manager within the Environmental Health & Safety Practice. This leadership position is responsible for managing…
Added 41 mins ago
CU
Graduate Administrator
Carleton University
Ottawa, ON
- Other
…update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration.…
Added 41 mins ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
…update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration.…
Added 41 mins ago
CU
Co-op Student Advisor
Carleton University
Ottawa, ON
- Other
Working under the direction of the Assistant Manager, Co-op Operations, the Co-op Student Advisor, the primary point of contact for co-op students, is responsible for the success of…
Added 41 mins ago
CU
Career Consultant
Carleton University
Ottawa, ON
- Other
Reporting to the Manager Career Development, the Career Consultant is responsible for the development and delivery of a full suite of career development services and programs for students…
Added 41 mins ago
AC
Regional Junior Category Manager
Alimentation Couche-Tard
Laval, QC
- Internship
Type of employment: Permanent, Full Time (40 hours)
Added 41 mins ago
S
Full Time Store Manager (Optical): Victoria, BC
Specsavers
Victoria, BC
- Full-time
As a Store Manager at Specsavers, you’ll play a key role in helping customers see and feel their best. You’ll run the daily retail operations of Specsavers’ store. As the leading…
Added 41 mins ago
V
Store Team Lead Full-Time
Vessi
Richmond, BC
- Full-time
Support the Store Manager and Assistant Store Manager with day-to-day operations, including opening and closing, processing shipments, inventory management, loss prevention and health and…
Added 41 mins ago
V
Store Team Lead Full-Time
Vessi
Burnaby, BC
- Full-time
Support the Store Manager and Assistant Store Manager with day-to-day operations, including opening and closing, processing shipments, inventory management, loss prevention and health and…

Brock University

Administrative Assistant, Faculty of Social Sciences

St. Catharines, ON, Canada
Main Campus (Employees), Canada

Job Grade H, Salary Scale ($46,099-$63,950)*; · Full-time

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Job details

Pay: Job Grade H, Salary Scale ($46,099-$63,950)*;
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

November 5, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)

About the Role:

Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The incumbent ensures smooth day-to-day operations, effective communication, and administrative support for departmental activities. The incumbent acts as the first point of contact, addresses inquiries, supports administrative and operational processes, and assists with logistics while maintaining compliance with institutional standards.

The Administrative Assistant will:

Provide day-to-day administrative assistance to academic leadership and faculty members;
Coordinate communications, prepare documents and correspondence, and support scheduling needs;
Act as a liaison between departments, and other units to facilitate effective administrative supports;
Provide data entry and expense transactions processing, including reimbursements and purchasing records;
Ensure timely and accurate recording of all financial transactions, submitting Finance/AP or through financial systems as appropriate;
Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;
Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines;
Support student award processes and maintain accurate filing systems and databases;
Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements;
Serve as the first point of contact for faculty, staff, and students, responding to inquiries and processing frequent requests;
Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication;
Schedule department and committee meetings, prepare agendas, and record minutes;
Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.

Key Skills and Experience:

Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;
Experience in administrative or office support role;
Proficiency with computer systems and software applications;
Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
Ability to maintain accurate records, including file retention and tracking;
Excellent writing, grammar, editing, and proofreading skills;
Promotes and embodies inclusivity and respect within the workplace and the broader community;
Excellent communication and interpersonal skills;
Ability to provide responsive and professional support to faculty, staff, and students;
Works cooperatively with colleagues to achieve departmental goals;
Strong organizational and time-management skills with attention to detail; Ability to maintain precise records and manages complex schedules effectively; and
Responds effectively to changing priorities and peak workload periods.

Salary and Benefit Information:

Job Grade H, Salary Scale ($46,099-$63,950)*;
This position includes full comprehensive benefits including tuition waiver.
This position will be required to work on site 5 days per week.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *
New members shall be placed on the salary grid at the entry level. *
It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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More about this job

Responsibilities

The Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. They manage day-to-day operations, coordinate communications, process financial transactions, and handle logistics for departmental events and meetings.

Requirements

Candidates must possess a diploma or degree in a related discipline or an equivalent combination of education and experience. Proficiency in computer systems, strong organizational skills, and excellent communication abilities are required for this role.

Skills

Administrative support
Data entry
Expense processing
Communication
Scheduling
Record keeping
Database management
Event planning
Writing
Proofreading
Time management
Organizational skills
Interpersonal skills
Attention to detail
AI tools proficiency

Benefits

Comprehensive benefits
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Faculty of Social Sciences
Brock University
OSSTF
Workday
Financial transactions
Expense reports
Data entry
Event management
Scheduling
Record keeping
AI tools
Communication
Higher education
Administrative support
Office management
Logistics
Compliance
Privacy guidelines
Student support

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