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Added 29 mins ago
WC
Business Development Representative (2026-397-CP)
WoodGreen Community Services
Toronto, ON
- Contract
This role is best suited for a professional who thrives in fast-paced, target-driven outreach environments and is comfortable engaging decision-makers such as C-suite executives, Vice…
Added 29 mins ago
G
Office Administrator
GagaMuller
Regina, SK
- Full-time
This role will be central to maintaining an organised, professional and well-functioning office environment, ensuring employees have the resources and support they need to work effectively.…
Added 29 mins ago
Surveyor
Lloyds Register
Halifax, NS
Carry out appropriate tasks and offer informed guidance to support service delivery in your area of experience, while ensuring adherence to budget limits and contractual obligations.
Added 59 mins ago
LC
Associate Faculty - Clinical Nursing
Lambton College
Sarnia, ON
- Part-time
We are fostering a vibrant culture of community, collegiality, and professional growth for our people to ensure we are the best at being better.
Added 59 mins ago
FD
Youth Licensed Soccer Coach
FC Durham Academy
Ajax, ON
- $30 to $70 CAD / hour
- Contract
Coaches will deliver high-quality training sessions aligned with FC Durham’s technical curriculum and support players’ growth on and off the field.
Added 59 mins ago
LF
Human Resources Generalist
Lysander Funds Limited
Toronto, ON
- Full-time
Support the administration and continuous improvement of HR systems (e.g. Humi) and HR processes.
Added 59 mins ago
SS
Tactical Security Guard- Barrie
Securiguard Services Ltd.
Barrie, ON
- Full-time
At Securiguard our mission is to make people feel safe. As a security professional, you'll contribute to the safety and security of students, staff, and stakeholders by enforcing provincial…
Added 59 mins ago
S
Psychologist, Neonatal Follow Up Program (NFUP) - BC Women’s Hospital + Health Centre
Sanya’k̓ula
Vancouver, BC
- Part-time
…academic environment with a philosophy of evidence-based practice, support for patient-centred research and quality improvement and opportunities for innovation and excellence in clinical…
Added 59 mins ago
CO
Supervisor - Quality, Education & Business Services (Temporary Full-Time)
City of Thunder Bay
Thunder Bay, ON
- Full-time
- Temporary
Oversees reception, customer service and various administrative support services.
Added 1 hour ago
C-
Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
PE · Prince, PE
- Full-time
Nation’s leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to…
Added 1 hour ago
P&
Certified Electrician
Parrish & Heimbecker, Limited
Halifax, NS
- Full-time
Perform preventive and corrective maintenance on plant equipment and systems, including electrical, mechanical, pneumatic, hydraulic, electromechanical, and PLC-controlled equipment.
Added 1 hour ago
C-
Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
Montreal, QC
- Full-time
Nation’s leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to…
Added 1 hour ago
CN
Community / Event Manager
Cloud Nine
Vancouver, BC
- Full-time
Customer Success: support questions, customer access, escalations
Added 1 hour ago
D
Account Manager
d8eedab5-d750-47d2-ba1f-8bfec4820a1f
Oakville, ON
- Full-time
To reflect company brand inside and outside of business hours – holding yourself to a high standard of professional, customer care, and peer support
Added 2 hours ago
Library Assistant
Simon Fraser University
Burnaby, BC
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace.…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
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Vancouver, BC
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 2 hours ago
Judicial Paralegal
Government of Alberta
Calgary, AB
The ideal candidate is a highly organized, detail-oriented, and a dependable legal support professional who thrives in a fast-paced environment. You demonstrate strong judgement,…
Added 2 hours ago
S
Registered Nurse, TB Clinics, Clinical Prevention Services - BC Centre for Disease Control
Sanya’k̓ula
Vancouver, BC
- Full-time
…judgement, assessment skills, and patient relationships to support people living with or at risk of tuberculosis. This role is well suited to a nurse who values continuity of care, patient…
Added 2 hours ago
S
Registered Nurse, TB Clinics, Clinical Prevention Services - BC Centre for Disease Control
Sanya’k̓ula
Vancouver, BC
- Full-time
…judgement, assessment skills, and patient relationships to support people living with or at risk of tuberculosis. This role is well suited to a nurse who values continuity of care, patient…
Added 2 hours ago
BW
Respiratory Therapy Educator, NICU Leadership - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Reporting to the Program Manager or designate and collaborating with the Respiratory Therapy Professional Practice Leader (PPL) and Professional Practice Coordinator (PPC), the RT Educator,…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Abbotsford, BC
- Full-time
Our goal is to demonstrate how we support physicians in leading healthier, happier, and more connected lives. We offer robust support systems and foster an environment where medical…
Added 2 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Abbotsford, BC
- Full-time
Our goal is to demonstrate how we support physicians in leading healthier, happier, and more connected lives. We offer robust support systems and foster an environment where medical…
Added 2 hours ago
SE
ICRH Engineer
Stellarex Energy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…growth. We also offer comprehensive health and dental coverage, professional development support, and relocation assistance to the Greater Toronto…
Added 2 hours ago
Manager Portfolio and Building Services
City of Vancouver
Vancouver, BC
…team of Building Service & Working Supervisors, Administrative Support Officers, and the Scheduler, and indirectly supervises all Building Support Workers working across the portfolio of 12…
Added 2 hours ago
EI
Product Structural-Mechanical Engineer
Ecolab Inc.
Calgary, AB
- Full-time
…development of next-generation Coolant Distribution Units (CDUs) that support AI, high-performance computing, and data center applications. In addition to leading product development…

Brock University

Administrative Assistant, Faculty of Social Sciences

St. Catharines, ON, Canada
Main Campus (Employees), Canada

Job Grade H, Salary Scale ($46,099-$63,950)*; · Full-time

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Job details

Pay: Job Grade H, Salary Scale ($46,099-$63,950)*;
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

November 5, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)

About the Role:

Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The incumbent ensures smooth day-to-day operations, effective communication, and administrative support for departmental activities. The incumbent acts as the first point of contact, addresses inquiries, supports administrative and operational processes, and assists with logistics while maintaining compliance with institutional standards.

The Administrative Assistant will:

Provide day-to-day administrative assistance to academic leadership and faculty members;
Coordinate communications, prepare documents and correspondence, and support scheduling needs;
Act as a liaison between departments, and other units to facilitate effective administrative supports;
Provide data entry and expense transactions processing, including reimbursements and purchasing records;
Ensure timely and accurate recording of all financial transactions, submitting Finance/AP or through financial systems as appropriate;
Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;
Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines;
Support student award processes and maintain accurate filing systems and databases;
Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements;
Serve as the first point of contact for faculty, staff, and students, responding to inquiries and processing frequent requests;
Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication;
Schedule department and committee meetings, prepare agendas, and record minutes;
Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.

Key Skills and Experience:

Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;
Experience in administrative or office support role;
Proficiency with computer systems and software applications;
Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
Ability to maintain accurate records, including file retention and tracking;
Excellent writing, grammar, editing, and proofreading skills;
Promotes and embodies inclusivity and respect within the workplace and the broader community;
Excellent communication and interpersonal skills;
Ability to provide responsive and professional support to faculty, staff, and students;
Works cooperatively with colleagues to achieve departmental goals;
Strong organizational and time-management skills with attention to detail; Ability to maintain precise records and manages complex schedules effectively; and
Responds effectively to changing priorities and peak workload periods.

Salary and Benefit Information:

Job Grade H, Salary Scale ($46,099-$63,950)*;
This position includes full comprehensive benefits including tuition waiver.
This position will be required to work on site 5 days per week.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *
New members shall be placed on the salary grid at the entry level. *
It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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More about this job

Responsibilities

The Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. They manage day-to-day operations, coordinate communications, process financial transactions, and handle logistics for departmental events and meetings.

Requirements

Candidates must possess a diploma or degree in a related discipline or an equivalent combination of education and experience. Proficiency in computer systems, strong organizational skills, and excellent communication abilities are required for this role.

Skills

Administrative support
Data entry
Expense processing
Communication
Scheduling
Record keeping
Database management
Event planning
Writing
Proofreading
Time management
Organizational skills
Interpersonal skills
Attention to detail
AI tools proficiency

Benefits

Comprehensive benefits
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Faculty of Social Sciences
Brock University
OSSTF
Workday
Financial transactions
Expense reports
Data entry
Event management
Scheduling
Record keeping
AI tools
Communication
Higher education
Administrative support
Office management
Logistics
Compliance
Privacy guidelines
Student support

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