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Added 11 mins ago
V
Sr Spec, IT
Vale
Canada
- Full-time
…Information Technology in Sudbury, ON. This role reports to the Sr. Manager, CoE - AI and…
Added 11 mins ago
AG
Sr. Analyst, Growth & Innovation Operations
Altus Group
Toronto, ON
- Full-time
Added 56 mins ago
PG
Project Manager, Technical Services & High Voltage
Plan Group Inc.
Vaughan, ON
- Full-time
Monitor and provide status updates of work in progress, forecasts, cost control and project schedule in line with Plan Group’s T.I.M.E. efficiency program
Added 56 mins ago
VO
Program Facilitator, Financial Aid & Scholarships (Part-Time)
Visions of Science
Toronto, ON
- Part-time
Identify scholars who may require additional support and communicate concerns to the Program Manager to facilitate timely intervention.
Added 1 hour ago
A
Senior Human Resources Manager
Acciona
Mississauga, ON · CAN - Mississauga Office
- Full-time
The Senior Human Resources Manager is a key role within the Canadian HR team, working closely with the Vice President, Human Resources to help lead and deliver people priorities across…
Added 1 hour ago
A
Director, Business Development – Construction (Canada)
Acciona
Mississauga, ON · CAN - Mississauga Office
- Full-time
Reports to: ACCIONA Country Manager directly, dotted line to SVP BD North America.
Added 1 hour ago
S
Software Engineering Manager, Enterprise
Spellbook
Remote, Canada
- Full-time
- Remote
This is a hybrid of engineering manager and technical program lead. You'll manage and grow a team of backend, full-stack, and forward-deployed engineers. You'll also run the plan: turn…
Added 1 hour ago
R&
Project Manager - Derivatives Testing & Migration
Robertson & Company Ltd.
Toronto, ON
- Contract
Lead the end-to-end testing strategy for a complex derivatives platform migration program.
Added 1 hour ago
C
Staff Technical Program Manager, Data Center New Product Introduction
Cerebras
Canada
- Full-time
Cerebras is seeking a Staff Technical Program Manager to lead Data Center New Product Introduction (NPI), preparing new AI systems and infrastructure designs for reliable deployment at…
Added 1 hour ago
C
Staff Technical Program Manager, Data Center Data & Tooling
Cerebras
Canada
- Full-time
Cerebras is seeking a Staff Technical Program Manager to lead the data and tooling programs that support data center planning, delivery, and operational handoff. You will turn fragmented…
Added 1 hour ago
S
Data & AI Solution Architect
SaskTel
Regina, SK
- Contract
At SaskTel, this position is referred to as Client Technology Manager-IS (Corp Data Management)
Added 1 hour ago
M
Client Support Specialist
Meltwater
Toronto, ON
- Full-time
…Client Support Specialist, you will closely collaborate with the Program Manager and Sales to ensure customer requirements are fulfilled. You will advocate for innovation and best practice…
Added 1 hour ago
H
Manager, Paid Social
Hush
Toronto, ON
- Full-time
Reporting to the Senior Manager, Performance Marketing, the Manager, Paid Social will own and grow Hush’s paid social program. This is a high-impact role with real ownership and visibility.…
Added 1 hour ago
Registered Veterinary Technologist - Wildlife
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Victoria, BC
Reporting to the Manager, Wild ARC, the Registered Veterinary Technologist – Wildlife (RVT-W) is responsible for direct care, health assessments, rehabilitation, and triage/stabilization of…
Added 2 hours ago
SA
Clinical Scholar – Registered Practical Nurse – Collaborative Practice- Temporary Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
SAH is working to continue to strengthen the temporary program funded by the Ministry of Health, known as the Clinical Scholar Program for the next fiscal year. Clinical Scholars are…
Added 2 hours ago
IC
Corporate Sustainability Manager
Irving Consumer Products
Toronto, ON
- Full-time
Added 2 hours ago
S
Project Manager, Artificial Intelligence - Regular Full-time - Programs, People & Leadership (2026-19256)
Sunnybrook
Toronto, ON
- Full-time
Sunnybrook is seeking a Project Manager, Artificial Intelligence. Full-time and part-time arrangements will be considered. Artificial Intelligence is identified in Sunnybrook's Invent 2030…
Added 2 hours ago
J
Sales Strategy & Operations Manager
Jobber
AB · Edmonton, AB
- Full-time
Then Jobber might be the place for you! We’re looking for a Sales Operations Manager to be part of our Sales Enablement department.
Added 2 hours ago
Bilingual Night Royal Service Agent (Part Time)
Fairmont Hotels & Resorts
Ottawa, ON
Reporting to the Royal Service & Loyalty Manager, responsibilities and essential job functions include but are not limited to the following:
Added 2 hours ago
TS
Associate – Retail/Wealth FX, Fixed Income and Precious Metals Distribution
TD Securities
Toronto, ON
- Full-time
Completion of the Canadian Securities Course and an MBA/CFA designation or enrolment in program would be an asset.
Added 2 hours ago
QF
Manager, Data Science
Questrade Financial Group
Toronto, ON · North York, ON
- Full-time
We’re looking for our next Manager, Data Science. Could It Be You?
Added 2 hours ago
M
Bilingual Manager, AdminAdvantage Client Services
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
The Bilingual Manager, AdminAdvantage Client Services, is responsible for leading a team of Client and Account Specialists delivering the end-to-end AdminAdvantage experience for Manulife’s…
Added 2 hours ago
Interim Store Director (10 Month Contract)
Sephora
Calgary, AB
…Sephora’s objectives and policies. Reporting to the District Manager the Store Director’s team can include our Talent & Business Operations Managers, Client Experience Managers, and Beauty…
Added 2 hours ago
S
Stage Experience Lead - Full Time
Sephora
Langford, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling model and…
Added 2 hours ago
B
Buyer, Equipment and Data Centre Sourcing
Bell
Montreal, QC
- Full-time
Bell’s AI Fabric program is a groundbreaking national initiative designed to position Canada as a global leader in Sovereign AI. By building a secure, high‑performance, coast‑to‑coast…

Brock University

Administrative Assistant, Faculty of Social Sciences

St. Catharines, ON, Canada
Main Campus (Employees), Canada

Job Grade H, Salary Scale ($46,099-$63,950)*; · Full-time

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Job details

Pay: Job Grade H, Salary Scale ($46,099-$63,950)*;
Job type: Full-time
Apply by: Nov 17, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

November 16, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)

About the Role:

Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The incumbent ensures smooth day-to-day operations, effective communication, and administrative support for departmental activities. The incumbent acts as the first point of contact, addresses inquiries, supports administrative and operational processes, and assists with logistics while maintaining compliance with institutional standards.

The Administrative Assistant will:

Provide day-to-day administrative assistance to academic leadership and faculty members;
Coordinate communications, prepare documents and correspondence, and support scheduling needs;
Act as a liaison between departments, and other units to facilitate effective administrative supports;
Provide data entry and expense transactions processing, including reimbursements and purchasing records;
Ensure timely and accurate recording of all financial transactions, submitting Finance/AP or through financial systems as appropriate;
Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;
Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines;
Support student award processes and maintain accurate filing systems and databases;
Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements;
Serve as the first point of contact for faculty, staff, and students, responding to inquiries and processing frequent requests;
Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication;
Schedule department and committee meetings, prepare agendas, and record minutes;
Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.

Key Skills and Experience:

Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;
Experience in administrative or office support role;
Proficiency with computer systems and software applications;
Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
Ability to maintain accurate records, including file retention and tracking;
Excellent writing, grammar, editing, and proofreading skills;
Promotes and embodies inclusivity and respect within the workplace and the broader community;
Excellent communication and interpersonal skills;
Ability to provide responsive and professional support to faculty, staff, and students;
Works cooperatively with colleagues to achieve departmental goals;
Strong organizational and time-management skills with attention to detail;
Ability to maintain precise records and manages complex schedules effectively; and
Responds effectively to changing priorities and peak workload periods.

Salary and Benefit Information

Job Grade H, Salary Scale ($46,099-$63,950)*;
This position includes full comprehensive benefits including tuition waiver.
This position will be required to work on site 5 days per week.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *
New members shall be placed on the salary grid at the entry level. *
It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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More about this job

Responsibilities

The Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. Responsibilities include managing daily operations, processing financial transactions, coordinating communications, and planning logistics for departmental events.

Requirements

Candidates must possess a diploma or degree in a related discipline or an equivalent combination of education and experience. Proficiency in computer systems, strong organizational skills, and the ability to maintain accurate records are essential for this role.

Skills

Administrative support
Data entry
Expense processing
Communication
Scheduling
Record keeping
Workday
Event planning
Time management
Organizational skills
Attention to detail
Interpersonal skills
Writing
Proofreading
Inclusivity
Technology adaptation

Benefits

Comprehensive benefits
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Faculty Support
Workday
Data Entry
Expense Reporting
Financial Transactions
Event Coordination
Scheduling
Record Management
Higher Education
OSSTF
Administrative Operations
Communication
Logistics
Inclusivity
Time Management
Procurement
Travel Reimbursement
Committee Support
University Administration

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