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Added 9 mins ago
B
Manager, Risk & Insurance
Brookfield
Toronto, ON
- Full-time
…well as partner on setting our risk and insurance strategy. To support this mandate, the Manager will collaborate with several key stakeholders, including insurers, Brookfield portfolio…
Added 9 mins ago
CG
Sous Chef, Full Time
Compass Group Canada
Lethbridge, AB
- Full-time
…financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and…
Added 9 mins ago
Health Care Aide - Home Care Program - Seven Oaks Team K8 West
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager or designate, the Health Care Aide (HCA) assists clients/patients/ residents with activities of daily living, providing direct…
Added 9 mins ago
C
Customer Service Clerk
Co-op
Île-à-la-Crosse, SK
- Part-time
Working closely with the Manager, you will be responsible for the following:
Added 9 mins ago
SB
Account Manager
Scandinavian Building Services
Remote, Canada
- Full-time
- Remote
…As we continue to grow we are looking to add an Operations Manager / Account Manager in Regina, SK to the Scandi…
Added 9 mins ago
H
Clinic Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
…patient care tasks. This position reports to a Director or Manager in Radiation Therapy, Systemic Therapy and Outpatient Services, Clinical Research, or Provincial…
Added 9 mins ago
BP
Senior Information Systems Analyst (Enterprise Applications)
Bruce Power
Bruce Power
- Full-time
Under the guidance of the Manager, provide a consulting service related to the computing (hardware and software) systems and information technology needs of the Branch. Define the problem…
Added 9 mins ago
B
Manager, Policy Management
BMO
Toronto, ON · FCP
- Full-time
…execution. Develops business goals and key performance metrics to support initiative/program monitoring and enable insights. Works across BMO to deliver specific initiative/program results…
Added 9 mins ago
J
Manager, Continuous Improvement
JLL
Toronto, ON · CAN-CORP Toronto-Toronto, Canada
- Full-time
Join JLL Canada as Manager, Continuous Improvement and help shape how our teams work, solve, and grow. In this program focused role, you'll drive performance across cross-functional…
Added 9 mins ago
General Manager, Integrated Waste Services & Fuel Program - CA Posting
BWXT
Chalk River, ON
The General Manager of Integrated Waste Services & Fuel Program plans, organizes, directs, and controls company activities in support of a high-priority customer program.
Added 9 mins ago
General Manager, Integrated Waste Services & Fuel Program
BWXT
Chalk River, ON
The General Manager of Integrated Waste Services & Fuel Program plans, organizes, directs, and controls company activities in support of a high-priority customer program.
Added 9 mins ago
Tunnels Engineering Internship - 2027
Mott MacDonald
Toronto, ON
…collaborating to achieve better outcomes, and growing with support every step of the…
Added 9 mins ago
Manager, Executive Issues and Coordination
Government of Alberta
AB
Executive issues coordination, briefing, correspondence, policy/program support, or similar complex environments.
Added 9 mins ago
ST
Associate, Fund Accounting
SS&C Technologies
Mississauga, ON · Toronto, ON
- Full-time
Your Future: RRSP Matching Program, Professional Development Reimbursement
Added 9 mins ago
ST
Manager, Fund Accounting
SS&C Technologies
Mississauga, ON · Toronto, ON
- Full-time
Your Future: RRSP Matching Program, Professional Development Reimbursement
Added 9 mins ago
ST
Director, Investor Services
SS&C Technologies
Mississauga, ON
- Full-time
Your Future: RRSP Matching Program, Professional Development Reimbursement
Added 10 mins ago
TR
Superintendent, Utilities
Teck Resources Limited
Trail, BC
- $138,000 to $170,000 CAD / year
- Full-time
Reporting to the Business Area Manager, Maintenance Support, the Superintendent, Utilities manages the Trail Operations utilities infrastructure to the point of Business Area utilization.…
Added 10 mins ago
MR
Front Desk Assistant
Mount Royal University
Calgary, AB
- Part-time
…Administrative Assistant and Flexible Employees and clinic…
Added 10 mins ago
DH
Maintenance Planner
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Calgary, AB
- Full-time
Reporting to the Planning Manager/lead, the Maintenance Planner is responsible for planning and providing technical assistance to the scheduled heavy maintenance activities within the AMO.
Added 10 mins ago
TM
Recruitment & Business Development Lead
Toronto Metropolitan University
Toronto, ON
- Temporary
…relationships with stakeholders, partners, and community networks to support program growth, recruitment, business development, and…
Added 10 mins ago
LA
Senior Counsel, Criminal
Legal Aid Ontario
Sault Ste. Marie, ON
- Full-time
Reports to: Director and Manager, Legal Services – Senior Counsel Program
Added 10 mins ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…and Communications team. Assignments are coordinated by the Manager to ensure complementary responsibilities, consistent standards, and effective use of team…
Added 10 mins ago
NC
Veterinary Assistant/Client Service Rep
NVA Canada
Fredericton, NB
- Full-time
Completion of a recognized Veterinary Assistant program
Added 10 mins ago
AG
Finance and Administration Manager
Aarts Group of Companies
Chilliwack, BC
- Full-time
…beyond. We are seeking an experienced Finance & Administration Manager to oversee the financial, accounting, administrative and human resource functions across our group of…
Added 10 mins ago
CC
Community and Partners Manager
Conexus Credit Union
Regina, SK
- Full-time
Driving operational projects and process improvements that support efficient, effective program and partnership delivery.

Brock University

Administrative Assistant, Faculty of Social Sciences

St. Catharines, ON, Canada
Main Campus (Employees), Canada

Job Grade H, Salary Scale ($46,099-$63,950)*; · Full-time

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Job details

Pay: Job Grade H, Salary Scale ($46,099-$63,950)*;
Job type: Full-time
Apply by: Nov 17, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

November 16, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)

About the Role:

Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The incumbent ensures smooth day-to-day operations, effective communication, and administrative support for departmental activities. The incumbent acts as the first point of contact, addresses inquiries, supports administrative and operational processes, and assists with logistics while maintaining compliance with institutional standards.

The Administrative Assistant will:

Provide day-to-day administrative assistance to academic leadership and faculty members;
Coordinate communications, prepare documents and correspondence, and support scheduling needs;
Act as a liaison between departments, and other units to facilitate effective administrative supports;
Provide data entry and expense transactions processing, including reimbursements and purchasing records;
Ensure timely and accurate recording of all financial transactions, submitting Finance/AP or through financial systems as appropriate;
Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities;
Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines;
Support student award processes and maintain accurate filing systems and databases;
Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements;
Serve as the first point of contact for faculty, staff, and students, responding to inquiries and processing frequent requests;
Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication;
Schedule department and committee meetings, prepare agendas, and record minutes;
Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.

Key Skills and Experience:

Diploma or degree in a related discipline. The equivalent combination of education and experience would be considered;
Experience in administrative or office support role;
Proficiency with computer systems and software applications;
Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;
Ability to maintain accurate records, including file retention and tracking;
Excellent writing, grammar, editing, and proofreading skills;
Promotes and embodies inclusivity and respect within the workplace and the broader community;
Excellent communication and interpersonal skills;
Ability to provide responsive and professional support to faculty, staff, and students;
Works cooperatively with colleagues to achieve departmental goals;
Strong organizational and time-management skills with attention to detail;
Ability to maintain precise records and manages complex schedules effectively; and
Responds effectively to changing priorities and peak workload periods.

Salary and Benefit Information

Job Grade H, Salary Scale ($46,099-$63,950)*;
This position includes full comprehensive benefits including tuition waiver.
This position will be required to work on site 5 days per week.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *
New members shall be placed on the salary grid at the entry level. *
It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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More about this job

Responsibilities

The Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. Responsibilities include managing daily operations, processing financial transactions, coordinating communications, and planning logistics for departmental events.

Requirements

Candidates must possess a diploma or degree in a related discipline or an equivalent combination of education and experience. Proficiency in computer systems, strong organizational skills, and the ability to maintain accurate records are essential for this role.

Skills

Administrative support
Data entry
Expense processing
Communication
Scheduling
Record keeping
Workday
Event planning
Time management
Organizational skills
Attention to detail
Interpersonal skills
Writing
Proofreading
Inclusivity
Technology adaptation

Benefits

Comprehensive benefits
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Faculty Support
Workday
Data Entry
Expense Reporting
Financial Transactions
Event Coordination
Scheduling
Record Management
Higher Education
OSSTF
Administrative Operations
Communication
Logistics
Inclusivity
Time Management
Procurement
Travel Reimbursement
Committee Support
University Administration

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