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Added 39 mins ago
NC
Manager, Air Traffic Management (ATM) and Safety Performance Analytics
NAV CANADA
Ottawa, ON
- Full-time
As a recognized industry leader, you will collaborate with operations, technology, safety, finance and various corporate business partners to transform complex data into actionable insights…
Added 53 mins ago
CG
Temporary Workplace Coordinator
Career Group
Toronto, ON
- Temporary
Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience…
Added 53 mins ago
Intern, Organizational Development and Change Management
Pomerleau
Laval, QC · Longueuil, QC · Montreal, QC
Handle administrative tasks related to the OD team’s operations
Added 1 hour ago
G
Sales Coordinator
Greatario
Woodstock, ON
- Full-time
As our Sales Coordinator, you'll work directly alongside a Regional Market Manager, playing an integral role in developing opportunities, coordinating technical solutions, and moving…
Added 2 hours ago
Administrative Coordinator, Academic Reviews
University of Toronto
Toronto, ON
As Administrative Coordinator, Academic Reviews, you will be responsible for coordinating cyclical reviews for units and programs across the faculty and serving as a key administrative…
Added 2 hours ago
TF
Client Services
Total Fall Protection
Halifax, NS
- Full-time
Title: Client Services & Information Coordinator
Added 3 hours ago
M
Customer Success Coordinator
MSALABS
Quebec, QC
- Full-time
Are you a results-oriented leader with a passion for laboratory operations, quality control, and continuous improvement? Ready to take your career to the next level in a fast-paced, growing…
Added 4 hours ago
R
People Generalist (3 days/week)
Rentman
Toronto, ON
- Part-time
You have 2+ years of experience in an HR Coordinator, HR Generalist or People Operations role.
Added 5 hours ago
CL
Resident Advisor - TRU East Village
Campus Living Centres
Kamloops, BC
- Full-time
…Residence Life Manager (RLM), the General Manager (GM), the Operations Manager (OM), Residence Service Representatives (RSR), other residence and college staff, student leadership groups…
Added 6 hours ago
FH
Patient Care Coordinator, Mental Health & Substance Use Services (MH&SUS), In Patient Psychiatry - Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…person centered and recovery oriented care, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 8 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 8 hours ago
TC
coordinator
TJX Canada – Winners, Marshalls, HomeSense
Surrey, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 9 hours ago
DG
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
- Full-time
The Culinary Manager provides strategic leadership through influence rather than direct authority, assisting in developing culinary standards, training programs, menu innovation,…
Added 9 hours ago
UO
Senior Specialist, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
…improvements to program and service offerings. Provides integrated leadership for the planning, coordination and monitoring of the Mentoring Centre and of the broader student experience…
Added 10 hours ago
SB
Abatement / Restoration / Construction Renovation Coordinator
Sky Building Restoration
Oakville, ON
- Full-time
…motivated Abatement/Restoration/Construction Renovation Project Coordinator to oversee and coordinate environmental remediation, abatement, emergency restoration, reconstruction, and…
Added 11 hours ago
TT
coordinator
The TJX Companies, Inc.
Surrey, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 13 hours ago
Coordonnateur(trice) du soutien aux opérations Operations Support Coordinator
Marwood Ltd.
Edmundston, NB
…products. We are currently seeking a motivated, detail-oriented Operations Support Coordinator to join our team in Edmundston,…
Added 13 hours ago
Production & Operations Coordinator
Marwood Ltd.
NS · Brookfield, Nova Scotia
By joining our team as a Production & Operations Coordinator, you will have an opportunity to learn all aspects
Added 13 hours ago
Site Lead - Program Development and Evaluation (MLSE - West)
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
…supervise program staff, have responsibility for program site operations, plan and implement weekly activities and programming, complete administrative tasks, and ensure a welcoming,…
Added 13 hours ago
A
Operations Communications Coordinator
Ardene
Laval, QC
- Full-time
Reporting to the Operational Excellence Manager, the Operations Communications Coordinator plays a key role in supporting operational communication and execution across Ardene's retail…
Added 13 hours ago
A
Operational Excellence Manager
Ardene
Laval, QC
- Full-time
Manage a team of 3 OPS members, including the Operational Coordinator, Operational Specialist, and Project Lead, overseeing all projects, tasks, and initiatives associated with the Store…
Added 13 hours ago
Career Education and Co-op Program Coordinator, College of Engineering
University of Saskatchewan
Saskatoon, SK
The career education and co-op programming coordinator oversees the centre and leads the development, evaluation, revision, and delivery of co-operative program courses and career-related…
Added 13 hours ago
CE
Facilities and Maintenance Coordinator
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Work collaboratively with Organizational Lead for Operations and the Materials/Environment, Outdoor coordinator and Program Leads to develop and steward systems that support beautiful,…
Added 13 hours ago
FO
Coordinator, Effectiveness and Learning Systems
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
As the Administrative Coordinator on the CD-ELS team, you will play a key role in improving and coordinating administrative and operational processes across Capacity Development and the…
Added 13 hours ago
RM
Health, Safety & Environmental Coordinator
Russel Metals
Winnipeg, MB
- Full-time
The Health, Safety & Environmental (HSE) Coordinator is responsible for administering the Company's Health, Safety & Environmental (HSE) programs at the assigned branch location(s).…

Closed listing

Brock University

Administrative Coordinator

St. Catharines, ON, Canada
Main Campus (Employees), Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 10, 2026
Posting language: English
Posted: Sep 25, 2026

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Original job description

Archived listing. The details below describe a past opening.

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

October 9, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

About the Role:

Reporting to the Associate Vice-President, Alumni and Development , the Administrative Coordinator provides comprehensive administrative and coordination support for the Associate Vice-President, Alumni & Development. The Administrative Coordinator ensures smooth delivery of operations, and departmental processes, while maintaining compliance with institutional policies, procedures, processes and timelines. They acts as a key resource for the AVP and leadership team by coordinating administrative activities, managing information and communications, supporting meetings and committees, monitoring follow-up activities, and facilitating effective coordination with internal and external stakeholders.

The Administrative Coordinator will:

Serve as the first point of contact for internal and external stakeholders, responding to inquiries, processing requests, and facilitating communication with the AVP;

Monitor the AVP's email account, distributing messages as needed and coordinating responses on behalf of the Office;

Review incoming materials and requests, including confidential matters, and note information requiring follow-up;

Coordinate and process requests requiring the AVP's review, approval, or signature;

Maintain records, filing systems, tracking tools, and databases in accordance with university policies, privacy requirements, and confidentiality standards;

Act as a liaison between Alumni & Development, Advancement units, and other University departments to facilitate effective communication and administrative support;

Maintain positive, collaborative relationships with campus and external partners, including volunteers, alumni and donors, to ensure excellent customer service;

Liaise with other Alumni and Development leadership offices and University departments as needed regarding Alumni & Development activities to ensure awareness and appropriate coordination;

Administer and prioritize the AVP's schedule, coordinating meetings and engagement opportunities while balancing competing priorities;

Schedule and coordinate meetings for the AVP and leadership team, including aligning participant schedules, arranging logistics, and ensuring necessary preparation requirements are addressed;

Prepare and assemble briefing materials, reports, correspondence, and supporting documentation for meetings and stakeholder engagements;

Maintain the accuracy and integrity of database records through data entry, updates, tracking, and reporting activities in accordance with privacy requirements;

Key Skills and Experience:

College Diploma in related discipline or the equivalent combination of education and experience.

Knowledge of office administration concepts, practices and techniques;

Knowledge of the administrative functions and governance structures within a university advancement or development environment;

Knowledge of University processes and policies;

Familiarity with the fundraising cycle, donor stewardship principles, and advancement services processes;

Solid understanding of budget development, financial record keeping and reporting;

Strong computer skills, including advanced knowledge of Microsoft Office, SharePoint, Workday, and donor database/CRM systems (e.g., Raiser's Edge);

Ability to work effectively with confidential and sensitive donor, alumni and prospect information, exercising tact, diplomacy and discretion;

Excellent communication skills, including concise and accurate writing proficiency, editing and proofreading skills, and the ability to professionally interact with all levels of contacts;

Ability to balance and anticipate the needs of an executive and/or division with the needs of the organization.

Preferred or Asset Skills:

Undergraduate degree,

Experience working with a donor or alumni database/CRM (such as Raiser's Edge or a similar advancement platform); and

Experience supporting a senior leader in a fundraising, alumni relations, or non-profit development environment.

Salary and Total Rewards:

Job Grade [I], Salary Scale ($52,000 - $84,000);

Target Hiring Range: $60,000 – $65,000

This is a fixed Term Contract Position for up to 12 months with;

Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.

Pension Plan: Enrollment eligibility in the Brock University Pension Plan.

Vacation: Up to 3 weeks per year, in addition to university holidays.

Professional Development: Eligibility for the Brock Tuition Waiver Program.

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

About employer

More about this job

Responsibilities

The Administrative Coordinator provides comprehensive administrative and operational support to the Associate Vice-President of Alumni and Development. Key duties include managing schedules, facilitating communication with stakeholders, maintaining databases, and coordinating departmental processes.

Requirements

Candidates must possess a college diploma in a related discipline and have experience in office administration or university advancement environments. Proficiency in Microsoft Office, CRM software, and the ability to handle confidential information with discretion are essential.

Skills

Office administration
Communication
Data entry
Database management
CRM systems
Microsoft Office
SharePoint
Workday
Budget development
Financial record keeping
Donor stewardship
Fundraising cycle
Scheduling
Report writing
Stakeholder engagement
Confidentiality

Benefits

Extended health coverage
Dental coverage
Vision coverage
Pension plan
Vacation
Tuition waiver program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Alumni and Development
University Advancement
CRM
Raiser's Edge
Workday
SharePoint
Microsoft Office
Donor Stewardship
Fundraising
Budgeting
Data Management
Stakeholder Relations
Higher Education
Administrative Support
Confidentiality
Policy Compliance
Reporting
Scheduling
Communication

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