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Added 5 mins ago
AM
Paid Co-op Field Survey Assistant
Aplin Martin
Surrey, BC
- Internship
As a Field Survey Assistant Co-op Student, you will work primarily in the field under the direction of a Project Manager and a Field Survey Technician (Party Chief). Your role will involve…
Added 5 mins ago
YH
Administrative Assistant - Ambulatory Care Program - Regular Part Time
Yukon Hospital
Whitehorse, YT
- Part-time
The successful candidate should have one (1) year Medical Office Assistant Diploma and two (2) years of experience in a Health Care office. An equivalent combination of education, training…
Added 5 mins ago
SR
Retail Assistant Manager
Staples Retail
Nanaimo, BC
- Full-time
As an Assistant Manager, you will enable operational and sales excellence, ensuring that both our customers and associates have exceptional experiences. You will break down barriers and…
Added 5 mins ago
C
Assistant Home Centre Manager
Co-op
Deloraine, MB
- Full-time
Boundary Co-op is hiring an Assistant Home Centre Manager for our Home Centres in Deloraine, Manitoba.
Added 19 mins ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
Two years of experience in an administrative assistant or office support role
Added 19 mins ago
Assistant Branch Manager
Money Mart
Parksville, BC
Reporting to the Branch Manager, this role supports branch profitability, customer experience, recruitment, training, coaching, performance management, and operational execution. Assistant…
Added 19 mins ago
A
Assistant Cost Manager
Arcadis
Toronto, ON
- Full-time
Arcadis is seeking a talented Assistant Cost Manager to join its expanding Project Controls team, supporting major rail and linear infrastructure programs across Ontario. This pivotal role…
Added 19 mins ago
Desk Medical Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Manager Health Services, this role functions as a key member of the Health Care Team and is responsible for managing clients’ overall clinical visit. The incumbent performs…
Added 19 mins ago
P
Store Manager
Pandora
ON · Cookstown, ON
- Full-time
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…
Added 34 mins ago
TO
Registered Practical Nurse
THE ONEILL CENTRE
Cannington, ON
- Part-time
The Registered Practical Nurse (RPN) reports to the Assistant Director of Care/Nurse Manager and provides clinical leadership to support safe, high-quality, person-centred care. The RPN…
Added 34 mins ago
CC
Assistant Store Manager
Canna Cabana
Innisfil, ON
- $21 to $23 CAD / hour
- Full-time
Our retail Assistant Store Manager (ASM) at our Innisfil, ON store is vital to delivering a distinctive shopping experience. The ASM is primarily responsible for working collaboratively…
Added 49 mins ago
Department Sales Manager, Footwear
Sporting Life Group
Burlington, ON
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 49 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Vaudreuil-Dorion, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 50 mins ago
YR
School Assistants (Lunch-Time Supervisors) - Oak Ridges P.S.
York Region District School Board
Richmond Hill, ON
- Full-time
The role of the school assistant is to provide supervisory support to teaching staff during peak or critical periods of the school day. This position includes lunch period supervision or as…
Added 1 hour ago
SB
Manager, FBO Operations
Skyservice Business Aviation
Dorval, QC
- Full-time
Added 1 hour ago
UH
Family Physician
Unison Health & Community Services
Toronto, ON · North York, ON
- Part-time
Reporting to the Hub and Satellite Manager at the Bathurst-Finch Site, this position is responsible for providing primary care services to home-bound frail seniors in west Toronto (travel…
Added 1 hour ago
SH
Clinic Assistant
Sanova Health
Whitchurch-Stouffville, ON
- Part-time
We are seeking a professional, reliable, and organized Part-Time Clinic Assistant to join our cardiac clinic in Stouffville. The ideal candidate will have significant experience working in…
Added 1 hour ago
NC
Administrative Assistant
Native Counselling Services of Alberta
AB · Edmonton, AB
- $48,000 to $50,000 CAD / year
- Full-time
…direction pertaining to their housing needs. The Administrative Assistant will support the staff and residents in Edmonton Kisnimi Ti Housing to provide a quality service to meet NCSA…
Added 1 hour ago
CC
Account Representative 5 - Union
Coastal Community
Campbell River, BC
- Full-time
Resolves member concerns/issues and refers to the Branch Manager or Assistant Manager for issues above their level of authority.
Added 1 hour ago
AH
Community Recreation Assistant - Casual
Acclaim Health
Burlington, ON · Milton, ON · Oakville, ON
- Part-time
Acclaim Health announces the availability of one (1) Casual Community Recreation Assistant position for the Bring the Club Home program in the Private Care department to work in Halton…
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Barrie, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 1 hour ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Paradise, NL
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
TC
Assistant Store Manager Winners North Heartland
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $48,592.5 to $68,029.5 CAD / year
- Full-time
Minimum of 2 years of retail leadership experience as an Assistant or Store Manager.
Added 1 hour ago
SC
2 Grocery - Supervisor Full-Time Graveyards @ Our Broadmead Location
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
- Full-time
The Grocery Supervisor is responsible to ensure a superior customer service experience by coaching, and developing friendly, well-trained staff. The Supervisor will supervise the department…
Added 1 hour ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Saint-Bruno-de-Montarville, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.

Brock University

Scheduling & Examinations Assistant

St. Catharines, ON, Canada
Main Campus (Employees), Canada

Job Grade H, Salary Scale ($46,099- $63,950)*; · Full-time

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Job details

Pay: Job Grade H, Salary Scale ($46,099- $63,950)*;
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:

November 4, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)

About the role:

Reporting to the Manager, Scheduling and Examination Operations, the Scheduling & Examinations Assistant provides administrative and operational support for course scheduling, registration activities, examination scheduling, distance examinations and internal space bookings. The incumbent ensures all activities are carried out in compliance with established University policies, collective agreements, procedures, timelines, and system requirements. The Scheduling & Examinations Assistant also liaises with internal stakeholders and supports the resolution of routine scheduling and registration issues.

The Scheduling & Examinations Assistant will:

Process and track electronic timetabling forms submitted by academic departments;

Enter and upload course, instructor, room, and program data into the university timetabling system according to established procedures;

Maintain academic program requirements, instructor profiles, and room attributes required for timetable construction;

Apply established scheduling rules, policies and collective agreement requirements when completing timetabling tasks;

Apply approved accommodations and preferences information during timetable construction and alert management on any potential scheduling issues;

Proactively liaise with academic units to review reserve sections, enrolment caps and limited enrolment controls at the direction of the academic departments and Deans;

Process ongoing timetable changes, including course additions, cancellations, section changes, room changes, and enrolment adjustments;

Ensure all registration-related updates are completed accurately and within established timeframes;

Input and maintain examination data within the scheduling timetable system according to established examination scheduling procedures;

Process requests from academic units to gather exam timetabling details, including exam requirements, quantity of exams, locations, timing, various accommodations, BUFA requirements, and seating or room setup details;

Apply Faculty Handbook rules and examination policies when completing scheduling tasks;

Communicate with students, faculty, proctors, and external institutions to confirm examination arrangements;

Process and maintain non-academic space (room and table) booking requests by gathering required information and using specialized software system.

Key Skills and Experience:

College or university courses and/or equivalent combination of education and experience;

Experience in a university environment related to scheduling;

Knowledge of Scheduling software and Microsoft Office;

Ability to understand spaces across campus, including room characteristics, to provide assistance during booking process;

Ability to work quickly and accurately with meticulous attention to detail;

Promotes and embodies inclusivity and respect within the workplace and the broader community;

Ability to work independently to meet predetermined goals or deadlines;

Clear written and verbal communication skills;

Excellent time management skills, with the ability to manage multiple and competing requests/priorities and meet deadlines;

Ability to understand overall process and regulations for creation of exam timetable and its relation to Scheduling;

Excellent problem solving, analytical, and organizational skills for both timetable construction and resolving scheduling/examination changes; and

Strong critical thinking skills.

Salary and Benefit Information

Job Grade H, Salary Scale ($46,099- $63,950)*;

This position includes full comprehensive benefits including tuition waiver.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *

New members shall be placed on the salary grid at the entry level. *

It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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More about this job

Responsibilities

The Scheduling & Examinations Assistant provides administrative and operational support for course scheduling, registration activities, and examination logistics. The role involves maintaining academic data in university systems and liaising with internal stakeholders to resolve scheduling issues.

Requirements

Candidates should have college or university coursework and experience in a university scheduling environment. Proficiency in scheduling software and Microsoft Office, along with strong organizational and communication skills, is required.

Skills

Scheduling software
Microsoft Office
Administrative support
Data entry
Time management
Problem solving
Analytical skills
Organizational skills
Critical thinking
Written communication
Verbal communication
Attention to detail
Inclusivity
Interpersonal skills

Benefits

Comprehensive benefits
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Scheduling
Examinations
Administrative Support
Timetabling
Registration
Data Entry
University Operations
Academic Scheduling
Space Booking
Microsoft Office
OSSTF
Higher Education
Policy Compliance
Student-centered
Inclusivity
Critical Thinking
Time Management
Problem Solving
Data Management
Academic Departments

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