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Brookfield Asset Management

Receptionist

Toronto, ON, Canada
Brookfield Place, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 5 years’ experience as a corporate receptionist or senior administrative support role in a busy and corporate environment
Posting language: English
Posted: Oct 9, 2026

Original job description

Location

Brookfield Place - 181 Bay Street

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Responsibilities

Guest and relationship management
Greet & welcome all internal and external visitors and direct to meeting rooms accordingly.
Assist guests with coats, luggage, refreshments, wireless networks, etc.
Direct and resolved inquiries received by internal and/or external clients.
Swift and courteous acknowledgement and action of all incoming emails from staff.
Proactive coordination with staff regarding visitors, meetings and meeting requests according to boardroom availability.
Ensure the reception area/office is well maintained

General conference center

Proactively resolve and manage meeting room conflicts as they arise
Collaborate with the Facilities Operations Team for Conference room bookings with configurations
Work in conjunction with Conference Services Team with scheduled and/or impromptu meeting requests

Administrative Support

Support the Office Services team with various administrative submissions
Maintaining Office Services information system and resources updated accurately and timely
Maintaining tracking lists and statistics updated using Word, Excel and PowerPoint
Support and assist in maintaining the Intranet updated with accurate information
Provide back up support for invoices, mail services and binding of reports
Co-manage building security passcards for both internal and external clients
Assist with coordinating team events

Other duties

Other duties as assigned

Qualifications & Requirements

Minimum 5 years’ experience as a corporate receptionist or senior administrative support role in a busy and corporate environment
Experience of handling multiple requests, managing telephone lines and conference room bookings.
Excellent verbal and written communication skills
Strong attention to detail and accuracy
Strong interpersonal and communication skills
Polished, high-end demeanor, demonstrating tact, diplomacy, composure and discretion
High degree of professionalism along with a strong work ethic, "will do anything" attitude with flexibility to support requests outside of consideredjob scope
Demonstrates superior self-organization and prioritization of responsibilities and assignments
Strong team player and works well with others by sharing responsibilities productively
Proficient user of Microsoft Office tools and Microsoft Outlook
Utilizes problem-solving skills in a deliberate and well-considered manner to resolve issues
Post-Secondary Education required

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.

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More about this job

Responsibilities

The receptionist is responsible for managing guest relations, greeting visitors, and coordinating meeting room bookings. They also provide administrative support to the Office Services team, including maintaining records and assisting with building security.

Requirements

Candidates must have a minimum of 5 years of experience in a corporate receptionist or senior administrative role. A post-secondary education is required, along with proficiency in Microsoft Office and strong interpersonal skills.

Skills

Guest management
Relationship management
Administrative support
Microsoft Office
Microsoft Outlook
Problem-solving
Communication skills
Interpersonal skills
Attention to detail
Time management
Prioritization
Professionalism
Event coordination
Security passcard management
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Support
Guest Management
Conference Room Booking
Microsoft Office
Microsoft Outlook
Word
Excel
PowerPoint
Intranet
Security Passcards
Facilities Operations
Corporate Environment
Communication
Diplomacy
Professionalism
Data Tracking
Office Services

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