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Added 23 mins ago
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Brookfield Residential

Office & Records Assistant

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

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Original job description

Location

Calgary - 4906 Richard Road SW

Business

At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.

As part of Brookfield - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up.

If you're ready to be a part of our team, we encourage you to apply.

Overview

Job Description

The Office Assistant will provide support to the Corporate Services group to aid the team with a variety of duties pertaining to the operations of the office organization and administrative tasks. The Office Assistant should be comfortable speaking confidently and professionally in an office environment with a willingness to assist the Corporate Services group with tasks and responsibilities to allow for the office to function properly.

Key Responsibilities

Offer assistance to the team within Corporate Services with items such as:

Daily reception and lunch coverage, as well as reception vacation coverage, answering and transferring calls.
Taking messages, receiving packages, sorting and distributing incoming mail.
Monitoring shared email inboxes, coordinating kitchens, boardrooms, and office storage rooms, maintaining the coffee machine, and processing invoice coding.
Prepping paperwork for electronic scanning, scanning, filing, coding.
Learn cheque and EFT processes (secondary support).
Process the entry of vendors into Accounting systems.
Monitor all supplies for the building (back up support)

What You'll Bring

High school diploma or equivalent
Office Assistant Diploma or Certificate is an advantage
Microsoft Office skills in Outlook, Word, PowerPoint & Excel
Very good communication skills – written, verbal, grammar
Organized and efficient at scheduling and coordinating
Exceptional attention to detail
Professional and courteous
Problem solving ability
Goal-oriented
Team player
Able to work under tight deadlines

What We Offer

Competitive compensation and total rewards package.
Excellent extended medical, dental, and vision benefits beginning day 1.
RRSP program, contributions begin on day 1.
Career development programs.
Paid Volunteer Hours.
Paid parental leave.
Family planning assistance, including IVF, surrogacy and adoption options.
Wellness and mental health resources.
Pet insurance offering.
A culture based on our values of Passion, Integrity, Community!.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an extensive list of all responsibilities, duties, and skills required.

#BRP

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Apply About employer

More about this job

Responsibilities

Provide administrative and reception support to the Corporate Services team, including answering calls, handling messages and mail, monitoring shared inboxes, and coordinating office spaces and supplies. Prepare, scan, file, and code paperwork; assist with invoice processing and vendor entry; and learn cheque and EFT processes as secondary support.

Requirements

A high school diploma or equivalent is required, while an Office Assistant diploma or certificate is an advantage. Candidates should have Microsoft Office skills, strong written and verbal communication, organization and scheduling abilities, attention to detail, professionalism, problem-solving skills, and the ability to work with a team under tight deadlines.

Skills

Reception
Telephone Call Handling
Mail Sorting and Distribution
Email Inbox Monitoring
Scheduling and Coordination
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Scanning and Filing
Invoice Coding
Vendor Data Entry
Communication
Attention to Detail
Problem Solving
Teamwork

Benefits

Medical Insurance
Dental Insurance
Vision Benefits
RRSP Program
Career Development Programs
Paid Volunteer Hours
Paid Parental Leave
Family Planning Assistance
Wellness Resources
Mental Health Resources
Pet Insurance

Visa sponsorship

Not detected in the job text

Keywords

Corporate Services
Office Administration
Reception
Telephone Call Handling
Message Taking
Package Receiving
Mail Sorting
Shared Email Inboxes
Kitchen Coordination
Boardroom Coordination
Office Storage
Coffee Machine Maintenance
Invoice Coding
Electronic Scanning
Filing
Cheque Processing
EFT Processing
Vendor Data Entry
Office Supplies
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Scheduling
Records Management

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