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Added 34 mins ago
G
Executive Assistant
GRADIENT
Montreal, QC
- Full-time
…on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates…
Added 34 mins ago
TT
Senior Coordinator, Human Resources
Toronto Tempo
Toronto, ON
- Full-time
Provide administrative support related to tracking and maintaining staff duty day records, travel, and appearances.
Added 34 mins ago
AL
Diabetes Sales Specialist
Abbott Laboratories
ON
- $68,250 to $101,100 CAD / year
- Full-time
…activities within established company policies and procedures in a professional and ethical manner for quality performance to develop maximum sales growth in an assigned geographical…
Added 34 mins ago
BH
Client & Sales Lead
BeWell Health Centres
Hamilton, ON · Mississauga, ON
- Full-time
Create a warm, professional, and supportive experience from the first interaction with the clinic.
Added 50 mins ago
ST
Housing Support Staff - Permanent Supportive Housing
Stonehenge Therapeutic Community
Guelph, ON
- Full-time
…facilitate psychoeducational groups as needed, and complete various administrative tasks. Additionally, Housing Support Staff will assist with ensuring the trauma-informed and…
Added 1 hour ago
U
Strong Communicators Needed for An Airbnb Luxe Home Consultant Project - Charlevoix, Canada
Upwork
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- Contract
Maintain professional and responsive communication and interactions with Hosts
Added 1 hour ago
UO
Research Team Lead
University of Victoria
Victoria, BC
- Full-time
…providing strategic coordination, expert guidance, and high quality administrative support across all stages of the research funding lifecycle. Reporting to the Associate Dean, Research &…
Added 1 hour ago
VI
Immigration caseworker
VLINK Immigration
Canada
- Full-time
…clarify requirements, and respond to inquiries in a timely and professional manner. The role also includes coordinating with internal team members, organizing case records, ensuring…
Added 1 hour ago
HC
Manager, Operations & Technology
Hotels Canada
Ottawa, ON
- Full-time
Collaboration in areas where administrative operations and accounting functions intersect, ensuring effective coordination, communication, and execution of shared operational and financial…
Added 1 hour ago
BA
Workplace Experience Coordinator
Brown and Beattie
Markham, ON
- Full-time
…You will help ensure our workplace is welcoming, organized, professional and running…
Added 1 hour ago
Accounting Coordinator (Maternity Leaver Contract)
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Oakville, ON
Looking to bring your accounting and administrative skills to a collaborative, fast-paced team?
Added 1 hour ago
Development Officer, College of Engineering
University of Saskatchewan
Saskatoon, SK
…stakeholders, requiring continued process improvement. This administrative-heavy role demands precision, coordination, and attention to detail to maintain trust and transparency with…
Added 1 hour ago
VL
LSM - Full Time Concierge
Vantage Living Inc.
Salmon Arm, BC
- $22.75 USD / hour
- Full-time
Position Summary: Responsible for completion of various clerical and administrative functions including supporting the leadership team in managing day-to day operations, service planning…
Added 1 hour ago
VL
LSM - PT Weekend Concierge
Vantage Living Inc.
Salmon Arm, BC
- $21.5 CAD / hour
- Part-time
Responsible for completion of various clerical and administrative functions including supporting the leadership team in managing day-to-day operations, service planning and labour…
Added 1 hour ago
TW
Corporate Executive Assistant
Thrive Wealth Management
Regina, SK
- Full-time
We’re looking for a Corporate Executive Assistant to provide high-level, confidential administrative support to the Chief Finance Officer and Chief Strategy & Governance Officer. This role…
Added 1 hour ago
TW
Wealth Associate or Senior Wealth Associate
Thrive Wealth Management
Regina, SK
- Full-time
…detail-oriented nature makes you a natural fit for a role that balances professional interactions, teamwork, and proficient administrative…
Added 1 hour ago
TW
Third Party Management Advisor
Thrive Wealth Management
Regina, SK
- Full-time
We’re looking for a collaborative and adaptable professional to come on board as our Third-Party Management (TPM) Advisor. In this role, you will help to design, implement and strengthen…
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Thrive Wealth Management
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- Full-time
We are excited to welcome candidates who bring a blend of academic, professional and volunteer experience that sets them apart. Research shows that many applicants tend to apply only when…
Added 1 hour ago
TW
Deposit Support Representative
Thrive Wealth Management
Regina, SK
- Part-time
Added 1 hour ago
TW
Senior Business Support Specialist
Thrive Wealth Management
Regina, SK
- Full-time
…Business Support Specialist. In this role you will help deliver administrative support to our agricultural and commercial lending…
Added 1 hour ago
TW
Lending Operations Administrator II
Thrive Wealth Management
Emerald Park, SK · Regina, SK · Yorkton, SK
- Full-time
Added 1 hour ago
HA
Chief Financial Officer & VP, Facilities
Hawkesbury and District General Hospital
Hawkesbury, ON
- Full-time
Reporting to the CEO, the CFO plans, directs and guides HGH’s financial resources and related administrative functions, and is accountable for the reporting of financial and operational…
Added 1 hour ago
TW
Team Leader, Consumer Support Centre
Thrive Wealth Management
Regina, SK · Assiniboia, SK
- Full-time
Experience with consumer lending or administrative support
Added 1 hour ago
CC
Intermediate Accountant
Compass Canada
London, ON
- Full-time
Provide professional, timely and accurate financial information to clients, Operations Management and Senior Management as required.
Added 1 hour ago
TW
Receptionist
Thrive Wealth Management
Yorkton, SK
- Full-time
…referrals and provide non-cash member services. You will provide administrative and secretarial support to the branch, and participate in various aspects of retail branch…

Brown and Beattie

Workplace Experience Coordinator

Markham, ON, L3T 7X8, Canada

Compensation: $45,000-$52,000 per year, commensurate with experience · Full-time

Apply About employer

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Job details

Pay: Compensation: $45,000-$52,000 per year, commensurate with experience
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

Brown & Beattie Ltd. | Markham, Ontario

Conveniently located at Highway 7 & Highway 404

FULL-TIME, PERMANENT | IN-OFFICE | $45,000-$52,000 PER YEAR

About the Role

Brown & Beattie is looking for a Workplace Experience Coordinator to take ownership of the day-to-day experience of our Head Office.

You will be the first point of contact for clients, candidates, consultants, vendors and other visitors, but this is more than a traditional reception role. You will help ensure our workplace is welcoming, organized, professional and running smoothly.

From preparing a boardroom for an important client meeting, to coordinating a delivery, helping a new employee get settled, arranging catering, restocking the kitchen or following up on an office maintenance issue, you will be the person who notices what needs to happen and makes sure it gets done.

What You'll Do

Workplace & Front-of-House Experience

Welcome clients, visitors, candidates, consultants, vendors and delivery personnel.
Manage reception and visitor access.
Answer and direct incoming calls as required.
Receive and coordinate mail, couriers and deliveries.
Maintain a polished, welcoming and professional front-of-house environment.
Help employees and visitors with everyday workplace needs.

Meetings & Hospitality

Prepare boardrooms and meeting spaces for client and internal meetings.
Coordinate catering, coffee, refreshments and other meeting requirements.
Keep meeting rooms, kitchens, coffee stations and shared spaces organized, stocked and presentation-ready.
Support client meetings, executive meetings, staff events and Lunch & Learn sessions.
Anticipate meeting and hospitality requirements and ensure visitors receive a consistently professional experience.

Office & Workplace Operations

Monitor office, kitchen and hospitality supplies and coordinate replenishment.
Coordinate with vendors and service providers.
Track facilities and maintenance issues through to resolution.
Coordinate workspace setup and office organization.
Support the practical aspects of employee onboarding.
Help coordinate staff events and workplace initiatives.
Maintain the organization, presentation and functionality of shared office spaces.
Identify everyday workplace issues and take ownership of getting them resolved.

Procedures, Protocols & Continuous Improvement

Document and update workplace procedures and protocols as they evolve and grow.
Maintain practical checklists, instructions and recurring schedules for workplace activities.
Keep procedures current as the workplace, technology and organization evolve.
Identify recurring issues, unnecessary steps and opportunities for improvement.
Turn informal ways of doing things into clear, practical and repeatable processes.
Help introduce tools and systems that make workplace activities simpler and more efficient.

Working in a Modern Workplace

Brown & Beattie is actively modernizing the way we work.

We are introducing better processes and making greater use of automation and AI-supported tools to reduce repetitive administrative work.

You don't need to be a technology expert, but you should be comfortable learning new systems and adapting to new ways of working.

Who We're Looking For

Your previous job title is less important to us than the experience and perspective you bring.

Relevant backgrounds could include:

Hotel, guest services or hospitality
Workplace or office coordination
Professional-services administration
Corporate reception
Event or conference coordination
Premium retail or customer service
Facilities or office services
Administrative or executive support

We're looking for someone who is organized, dependable, professional and comfortable taking initiative, with strong communication skills and confidence using everyday office technology.

Experience documenting procedures, coordinating vendors or facilities, organizing meetings and events, or improving workplace processes would be an asset.

Employment Details

Employment Type: Full-time, permanent

Location: Markham Head Office

Work Arrangement: In-office

Hours: Monday to Friday, regular business hours

Compensation: $45,000-$52,000 per year, commensurate with experience

Benefits: Dental care, Extended health care, On-site parking, Paid time off, Vision care

Vacation: Minimum 2 weeks paid vacation per year, in line with Ontario ESA

Start Date: As mutually agreed

Apply About employer

More about this job

Responsibilities

The Workplace Experience Coordinator will manage daily front-of-house operations, including welcoming visitors, coordinating deliveries, and maintaining office organization. They will also oversee meeting room preparation, hospitality services, and the resolution of facilities maintenance issues.

Requirements

The ideal candidate should be organized, dependable, and professional with strong communication skills and proficiency in office technology. Experience in hospitality, office coordination, or administrative support is preferred, along with the ability to document and improve workplace processes.

Skills

Reception
Office administration
Hospitality
Facilities management
Event coordination
Customer service
Vendor management
Communication skills
Process improvement
Office technology
Scheduling
Administrative support
Onboarding support
Inventory management

Benefits

Dental care
Extended health care
On-site parking
Paid time off
Vision care

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Reception
Office Management
Hospitality
Facilities
Vendor Coordination
Administrative Support
Process Improvement
Automation
AI-supported tools
Onboarding
Event Coordination
Customer Service
Inventory Management
Professional Services
Corporate Reception
Office Maintenance
Meeting Coordination

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