Administrative Assistant (Temporary, 6 months)
- Valcourt, QC, Canada
Temporary
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Job details
- Job type
- Temporary
- Apply by
- Experience
- 1 to 3 years of relevant experience.
- Posting language
- English
- Posted
Original job description
We are looking for an Administrative Assistant reporting to the Director of Manufacturing and Maintenance. In this role you will have the opportunity to support the operations teams in day-to-day activities and administrative tasks.
You'll Have The Opportunity To
ACKNOWLEDGING THE POWER OF DIVERSITY
BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead!
For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.
AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.
Let’s start with a strong foundation - You want it, we have it:
We’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia and Austria, with a workforce made up of close to 17 000 spirited people, all driven by the deeply held belief that at work, as with life itself, it’s not about the destination: It’s about the journey.
You'll Have The Opportunity To
- Participate in the preparation and monitoring of annual budgets, document required justifications, produce and analyze monthly projections, ensure the accuracy of coding, and explain variances.
- Draft, proofread, and format various reports, documents, tables, and internal and external correspondence for the department head.
- Prepare and facilitate the processing of various purchase requisitions.
- Maintain the calendar: schedule meetings and prepare meeting reports, presentations, and agendas.
- Make travel reservations, ensuring internal travel policies are followed, and complete expense reports.
- Manage, screen, and redirect telephone calls or emails addressed to the director and department heads as needed.
- Act as a resource person for the onboarding of new employees (access requests, IT equipment requests, communicating company culture, responding to various inquiries, etc.).
- Provide administrative support (acting as an SAP access administrator, sorting and distributing mail, managing Service Desk, fax, and photocopy requests, booking meeting rooms, handling printer maintenance, and tracking vacations).
- A college diploma in secretarial studies, office technology, or equivalent.
- 1 to 3 years of relevant experience.
- Good knowledge of the following software is required: Google Suite and Office (Word, Excel, PowerPoint), as well as very good knowledge of SAP.
- Excellent written and verbal communication skills in French; English is considered an asset.
- Autonomous, dynamic and a good team player.
ACKNOWLEDGING THE POWER OF DIVERSITY
BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead!
For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.
AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.
Let’s start with a strong foundation - You want it, we have it:
- Annual bonus based on the company’s financial results
- Generous paid time away
- Pension plan
- Collective saving opportunities
- Industry leading healthcare fully paid by BRP
- Flexible work schedule
- A summer schedule that varies by department and location
- Holiday season shutdown
- Educational resources
- Discount on BRP products
We’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia and Austria, with a workforce made up of close to 17 000 spirited people, all driven by the deeply held belief that at work, as with life itself, it’s not about the destination: It’s about the journey.
More about this job
Responsibilities
Provide administrative support to the Director of Manufacturing and Maintenance and operations teams, including budget tracking, financial projections, document preparation, purchase requisitions, and expense reporting. Coordinate calendars, meetings, and travel; support employee onboarding; and manage SAP access and other office services.
Requirements
Requires a college diploma in secretarial studies, office technology, or an equivalent qualification, plus 1 to 3 years of relevant experience. Candidates should have strong knowledge of Google Suite, Microsoft Office, and SAP, excellent written and verbal French communication skills, and be autonomous, dynamic, and collaborative; English is an asset.
Skills
- Administrative Support
- Budget Preparation and Monitoring
- Financial Projections
- Expense Reporting
- Document Preparation and Proofreading
- Purchase Requisitions
- Calendar and Meeting Management
- Travel Coordination
- Telephone and Email Management
- Employee Onboarding
- SAP Administration
- Google Suite
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Written and Verbal Communication
Benefits
- Annual Bonus
- Paid Time Off
- Pension Plan
- Collective Savings Opportunities
- Health Insurance
- Flexible Work Schedule
- Summer Schedule
- Holiday Season Shutdown
- Educational Resources
- Discounts on Company Products
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Manufacturing
- Finance & Accounting
Keywords
- Administrative Assistant
- Manufacturing
- Maintenance
- Budget Preparation
- Budget Monitoring
- Financial Projections
- Coding Accuracy
- Variance Analysis
- Reports
- Correspondence
- Purchase Requisitions
- Calendar Management
- Meeting Coordination
- Travel Reservations
- Expense Reports
- Employee Onboarding
- SAP
- Google Suite
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Service Desk
- Mail Distribution
- Printer Maintenance
- French Communication
- English Communication