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Added 5 mins ago
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We’re looking for a part-time Administrative Assistant to join our Calgary team.

Brunel

Administrative Assistant II

Dartmouth, NS, Canada

Job type: Contract
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Overview

The Administrative Assistant provides high-level administrative support to a department or team, ensuring efficient day-to-day operations. Responsibilities include managing calendars, coordinating meetings, maintaining records, preparing documents, handling correspondence, ordering supplies, and supporting various administrative processes. This role may also assist with special projects involving data collection, reporting, analysis, and information management.

The successful candidate must be highly organized, able to manage multiple priorities, and possess strong communication and problem-solving skills. This position works with moderate supervision and exercises sound judgment when identifying and addressing issues.

For senior-level responsibilities, the role may include mentoring and training administrative staff, leading office initiatives or projects, managing confidential information, and providing advanced administrative support to leadership.

Key Responsibilities

Manage calendars, scheduling, meetings, and conference coordination
Prepare, edit, and distribute correspondence, reports, and presentations
Maintain filing systems, records, and administrative documentation
Coordinate office supplies, mail distribution, and general office operations
Support special projects through data gathering, reporting, and analysis
Handle confidential and sensitive information with discretion
Assist with process improvements and administrative efficiencies
Train, mentor, and provide guidance to junior administrative staff as required

Qualifications & Skills

Excellent verbal and written communication skills
Strong organizational, multitasking, and time management abilities
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with email and calendar management systems
Strong administrative coordination and problem-solving skills
Customer service experience with a professional and collaborative approach
Ability to work independently while managing competing priorities
Experience supporting leadership teams or senior stakeholders is considered an asset

What We Offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 50 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing – anywhere in the world.

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More about this job

Responsibilities

Manage calendars, meetings, correspondence, records, office supplies, and general administrative operations. Support special projects through data collection, reporting, and analysis, handle confidential information, improve administrative processes, and guide junior staff as needed.

Requirements

The role requires strong communication, organizational, multitasking, time-management, coordination, and problem-solving abilities, along with proficiency in Microsoft Office and email and calendar systems. Candidates should be able to work independently, manage competing priorities, and provide professional customer service; experience supporting leadership is an asset.

Skills

Calendar Management
Meeting Coordination
Written Communication
Verbal Communication
Organization
Multitasking
Time Management
Microsoft Office Suite
Email Management
Administrative Coordination
Problem-Solving
Customer Service
Records Management
Data Gathering and Reporting
Confidential Information Handling
Staff Training and Mentoring

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Conference Coordination
Correspondence
Reports
Presentations
Filing Systems
Records Management
Office Supplies
Mail Distribution
Data Collection
Reporting
Data Analysis
Confidential Information
Process Improvement
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Email Management
Customer Service
Administrative Coordination
Staff Training
Mentoring

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