Administrative Assistant II

Overview

The Administrative Assistant provides high-level administrative support to a department or team, ensuring efficient day-to-day operations. Responsibilities include managing calendars, coordinating meetings, maintaining records, preparing documents, handling correspondence, ordering supplies, and supporting various administrative processes. This role may also assist with special projects involving data collection, reporting, analysis, and information management.

The successful candidate must be highly organized, able to manage multiple priorities, and possess strong communication and problem-solving skills. This position works with moderate supervision and exercises sound judgment when identifying and addressing issues.

For senior-level responsibilities, the role may include mentoring and training administrative staff, leading office initiatives or projects, managing confidential information, and providing advanced administrative support to leadership.

Key Responsibilities

• Manage calendars, scheduling, meetings, and conference coordination
• Prepare, edit, and distribute correspondence, reports, and presentations
• Maintain filing systems, records, and administrative documentation
• Coordinate office supplies, mail distribution, and general office operations
• Support special projects through data gathering, reporting, and analysis
• Handle confidential and sensitive information with discretion
• Assist with process improvements and administrative efficiencies
• Train, mentor, and provide guidance to junior administrative staff as required

Qualifications & Skills

• Excellent verbal and written communication skills
• Strong organizational, multitasking, and time management abilities
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with email and calendar management systems
• Strong administrative coordination and problem-solving skills
• Customer service experience with a professional and collaborative approach
• Ability to work independently while managing competing priorities
• Experience supporting leadership teams or senior stakeholders is considered an asset

What We Offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 50 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing – anywhere in the world.