SCM Projects and Contracts Advisor

Reporting to the Manager, SCM Projects, the SCM Contracts Advisor is responsible for the day-to-day post-award administration of assigned project contracts. This role supports contract onboarding, performance management, change control, cost and documentation tracking, supplier performance monitoring, issue resolution, and contract close-out activities.

Depending on business requirements and workload, the successful candidate may also support or lead end-to-end sourcing activities, including bid preparation, bid management, evaluations, negotiations, approvals, and contract awards.

The SCM Contracts Advisor works closely with Supply Chain Management (SCM), Project Management Teams (PMT), Construction Management Teams (CMT), suppliers, and other project stakeholders to ensure contract activities are effectively managed, documented, and aligned with established processes. Success in this role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced project environment.

Key Responsibilities

Contract Administration

• Administer assigned project contracts in accordance with Cenovus policies, procedures, contract terms, approval requirements, and records management standards.

Post-Award Contract Setup & Administration

• Review awarded contracts and supporting documentation to gain a thorough understanding of scope, commercial and legal terms, deliverables, reporting requirements, cost and schedule obligations, and change management processes.
• Establish and maintain contract files, change logs, stakeholder contact lists, and other required tracking tools.
• Coordinate supplier onboarding and contract kick-off meetings with project stakeholders.
• Prepare and maintain meeting agendas, minutes, action logs, approval packages, signature packages, and other contract-related documentation.

Contract Performance, Change Management & Close-Out

• Coordinate supplier performance and progress meetings, documenting actions, risks, decisions, and outstanding items.
• Monitor supplier performance against contractual obligations, project milestones, schedules, budgets, and established performance measures.
• Manage and track requests for information (RFIs), contract amendments, change orders, and other contractual changes, ensuring appropriate review, approval, execution, and documentation.
• Track contract values, commitments, forecasts, expenditures, purchase order values, and other cost-related information, identifying and addressing discrepancies as required.
• Collaborate with suppliers and internal stakeholders to resolve contract, commercial, cost, schedule, and performance-related issues, escalating risks when necessary.
• Coordinate contract close-out activities, including final documentation, performance evaluations, outstanding changes, completion requirements, and file closure.

Sourcing & Contract Award Activities

• Support or execute sourcing activities, including bid package development, competitive bidding events, bidder communications, evaluations, negotiations, award recommendations, approval processes, and contract award.
• Maintain accurate sourcing and contracting records within applicable systems.
• Perform other related duties as assigned.

Core Competencies

• Strong organizational skills with exceptional attention to detail and the ability to maintain accurate records and contract documentation.
• Working knowledge of contract administration, sourcing, commercial processes, and contractual terms and conditions.
• Strong analytical and problem-solving skills, with the ability to identify risks, assess impacts, and determine appropriate actions or escalation requirements.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports, meeting minutes, and commercial documentation.
• Strong interpersonal and collaboration skills, with the ability to build effective working relationships with suppliers, project teams, and internal stakeholders.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business requirements.
• Demonstrated professionalism, accountability, and a practical, solutions-oriented approach to contract and commercial management.

Qualifications

• Legally entitled to work in Canada.
• Post-secondary education in Supply Chain Management, Business, Engineering, Construction Management, or a related discipline. An equivalent combination of education and experience will be considered.
• 5-8 years of experience in contracts, procurement, supply chain, or project support roles, including post-award contract administration.
• Experience supporting sourcing events, bid evaluations, contract amendments, supplier performance management, and contract close-out activities is preferred.
• Proficiency with Microsoft Office applications and experience using ERP, e-sourcing, contract management, document management, and electronic signature platforms.
• Experience supporting capital projects, construction, or field-based operations is considered a strong asset.

Work Environment

Physical Requirements

• Primarily office-based with regular computer work, virtual collaboration, and meetings.
• Occasional travel to project sites or field locations may be required.

Environment

• Fast-paced project environment with changing priorities, multiple stakeholders, and time-sensitive deliverables.

Why This Role?

This position offers the opportunity to play a key role in supporting major project execution through effective contract administration, supplier management, and commercial support while partnering with diverse stakeholders across project and supply chain teams.