Senior Document Controller

Sr. Document Controller

Location: Calgary, AB

Type: Contract

Introduction

Reporting to the Supervisor, Document Control, the Senior Document Controller acts as a subject matter expert for document control processes and systems supporting Midstream operations and capital projects. The role is accountable for the effective administration of document control activities throughout the document lifecycle, including creation, review, approval, distribution, retention, archival, and disposition of records.

The Senior Document Controller provides technical leadership and advisory support to stakeholders, promotes adherence to document management standards, and identifies opportunities to improve information governance, process efficiency, and system effectiveness. The role supports the Supervisor, Document Control in maintaining and enhancing document management programs, procedures, and technologies to meet operational and project requirements.

Responsibilities

• Execute and oversee document control processes throughout the document lifecycle, including creation, review, approval, issuance, retention, archival, and disposition of documentation.
• Ensure compliance with corporate document management standards, procedures, regulatory requirements, and project-specific requirements.
• Maintain the integrity, quality, traceability, and accessibility of engineering, operational, and project documentation.
• Support audits and assessments to demonstrate compliance with document control and information governance requirements.
• Monitor adherence to document control procedures and identify areas requiring corrective action or process improvement.
• Serve as a subject matter expert for document control systems, numbering conventions, metadata standards, document lifecycle management, and controlled records processes.
• Provide guidance and mentorship to Document Controllers, project teams, contractors, and business stakeholders on document management best practices.
• Support project teams during project initiation, execution, commissioning, and closeout activities.
• Participate in Engineering and Contractor Kick-Off Meetings to establish document control requirements and expectations.
• Collaborate with stakeholders to resolve document management issues and improve the effectiveness of document-related processes.
• Identify and drive continuous improvement initiatives to enhance document quality, efficiency, compliance, and stakeholder experience.
• Support the development, maintenance, and enhancement of document control procedures, work instructions, standards, and governance documentation.
• Analyze document management metrics and trends to identify improvement opportunities and support operational decision-making.
• Support implementation and optimization of Electronic Document Management Systems (EDMS) and associated technologies.
• Participate in digital transformation and information management initiatives impacting document control processes and systems.
• Control the creation and modification of controlled records utilizing approved systems and repositories.
• Manage the issuance and distribution of controlled records in accordance with approved distribution matrices.
• Maintain the integrity of distribution matrices through regular reviews and audits.
• Organize, file, and maintain electronic and physical records to support information accessibility and retention requirements.
• Support records retention, archival, and disposition activities in accordance with corporate policies and regulatory requirements.
• Coordinate document submissions, review cycles, transmittals, as-built packages, turnover documentation, QA/QC records, and project closeout deliverables.
• Manage document review workflows, including squad checks and interdisciplinary review cycles utilizing collaboration tools such as Bluebeam.
• Develop and maintain effective working relationships with vendors, contractors, engineering service providers, and internal stakeholders.
• Monitor contractor compliance with document submission requirements and provide support to facilitate successful project delivery.
• Develop and maintain documentation metrics, dashboards, and reporting to support operational and project performance.
• Monitor and trend key document management performance indicators.
• Provide reporting and recommendations to support process optimization and stakeholder decision-making.

Qualifications

• Strong understanding of document control, records management, information governance, and document lifecycle management principles.
• Demonstrated experience working with Electronic Document Management Systems (EDMS), including SharePoint, OpenText, Aconex, Bluebeam, or equivalent platforms.
• Strong analytical and problem-solving skills with the ability to identify process gaps and recommend practical solutions.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Advanced proficiency in Microsoft Office applications, particularly Excel.
• Ability to build collaborative relationships across technical, operational, and project teams.
• Strong attention to detail and commitment to data integrity and quality.

Education

• High School Diploma with a minimum of five years of Oil & Gas experience; or
• An applicable technical diploma or certificate from a recognized post-secondary institution.

Experience

• 5-8 years of progressive experience in Document Control, Records Management, or Information Management within engineering, construction, operational, or capital project environments.
• Demonstrated experience supporting document management governance, compliance, audits, and process improvement initiatives.
• Experience working directly with project teams, contractors, and external service providers.
• Experience supporting implementation or enhancement of document management systems and technologies is considered an asset.
• Exposure to information governance, metadata management, records management, and enterprise content management practices is preferred.
• Experience mentoring or providing technical guidance to peers and stakeholders is considered an asset.

Skills and Abilities

• Strong familiarity with information compliance standards, document lifecycle governance, and cross-departmental collaboration.
• Experience with Document Management Systems (DMS) such as Aconex, SharePoint, and OpenText Extended ECM.
• Strong interpersonal skills, with the ability to work collaboratively with a diverse team of project and operational professionals and stakeholders.
• Self-starter with excellent organizational skills, attention to detail, and the ability to lead process change within large organizations.
• Advanced knowledge of federal, state, and provincial laws concerning archives, copyright, access to information, and protection of personal information.
• Excellent writing skills and a proven ability to create complex, detailed documents.
• Strong planning and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

What We Offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 50 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing – anywhere in the world.