Site Administration Manager/Vendor Coordinator

Site Administration Manager/Vendor Coordinator

Location: Fort Saskatchewan, AB

Type: Contract

Introduction:

Brunel is currently seeking an experienced Site Administration Manager / Vendor Coordinator to support a large-scale oil & gas construction project. This role is responsible for overseeing site administration activities, workforce logistics, vendor management, contractor coordination, and administrative support to ensure efficient day-to-day site operations.

Responsibilities:

• Manage all site administrative functions, processes, and reporting.
• Coordinate travel, accommodations, camp assignments, and workforce logistics.
• Act as the primary site contact for vendors, suppliers, and service providers.
• Coordinate vendor onboarding, site access, mobilization, and ongoing support.
• Support contractor onboarding, mobilization, and compliance requirements.
• Coordinate with procurement, construction, and project teams to ensure vendor services and deliverables are executed on schedule.
• Maintain site records, documentation, reports, and workforce tracking systems.
• Assist with invoice processing, purchase orders, and vendor documentation.
• Support site meetings, communications, and stakeholder engagement activities.
• Ensure compliance with project procedures, safety requirements, and site policies.

Requirements:

Must Have

• Site Administration experience supporting large industrial, oil & gas, hydrogen / blue hydrogen production, mining, energy, or construction projects.
• Vendor Coordination experience, including managing relationships with suppliers, contractors, and service providers.
• Strong organizational and multitasking abilities.
• Excellent communication and stakeholder management skills.
• Proficiency with Microsoft Office 365, including Excel, Word, Outlook, and Teams.

Preferred

• Experience coordinating workforce logistics, travel, , and site access.
• Experience supporting major oil & gas, oil sands, LNG, pipeline, mining, or capital projects.
• Exposure to procurement, accounts payable, logistics, or contract administration processes.
• Experience working in a large construction site environment.

What We Offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 50 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing – anywhere in the world.