Real Estate Paralegal

Title: Real Estate Paralegal

Reports To: Head of Real Estate and Human Resources

Location: Edmonton, AB (full time; in office)

Our Real Estate team plays a critical role in supporting a broad range of residential transactions within the firm. The Real Estate Paralegal provides knowledgeable administrative and clerical support to lawyers practicing residential real estate, contributing directly to the efficient and accurate completion of transactions, and enhancing the overall client experience. This role requires strong attention to detail, the ability to manage multiple files simultaneously, and a collaborative approach to working with lawyers, clients, and internal teams.

Responsibilities

• Conduct real estate–related searches, including Land Titles, tax searches, and Personal Property Registry (PPR) searches;
• Prepare and review legal documents related to real estate transactions, including purchase contracts and mortgage documentation;
• Register and discharge documents with Land Titles;
• Manage trust account funds in connection with specific transactions;
• Draft correspondence and legal documents with minimal supervision;
• Proofread documents to ensure accuracy, formatting, grammar, and clarity;
• Report on file status to banks, clients, and other stakeholders, as required;
• Issue accounts, prepare billings, and process payments;
• Maintain and organize files, including document management, filing, diarizing deadlines, and follow-up on outstanding matters;
• Liaise with clients, realtors, financial institutions, courts, and external service providers;
• Review incoming correspondence and advise lawyers of key deadlines, documents, or issues requiring attention;

Competencies

• Entrepreneurial Spirit | Demonstrates initiative, creativity, and a proactive approach to tasks.
• Teamwork | Collaborates effectively with colleagues, contributing to the success of the entire firm.
• Fun and Positive Engagement | Contributes to a positive and enjoyable workplace by fostering a sense of camaraderie.
• Pride in Work | Takes pride in delivering high-quality and motivated to continually develop skill set.
• Authenticity | Embraces individuality and brings an authentic self to the workplace. Values diversity and inclusion, fostering an environment where everyone feels respected.
• Forward-Looking Vision | Embraces a forward-looking approach and anticipates the needs of colleagues and team members.
• Adaptability | Thrives in a dynamic work environment, readily adjusting to changing priorities and demands.

Education & Experience

• Post-secondary education in legal administration, paralegal studies or equivalent;
• Minimum 5+ years of previous experience, preferably in real estate or conveyancing;
• Strong attention to detail and accuracy;
• Ability to manage and prioritize a high volume of files and competing deadlines;
• Proficient in legal software and Microsoft Office Suite;
• Excellent organizational and multitasking skills;
• Strong communication and interpersonal abilities; and
• Demonstrated commitment to upholding confidentiality and professional standards.