Find work in Canada.

317,345 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 6 mins ago
Quality Assistant Director (Project)
Pomerleau
Montreal, QC
The Assistant Director of Quality in Construction acts as the primary point of contact for the client regarding the Quality Management System (QMS), work compliance, and the application of…
Added 6 mins ago
Project Administrative Assistant
Pomerleau
Levis, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 6 mins ago
Assistant superintendent-Civil & Infrastructure
Pomerleau
Levis, QC · Montreal, QC · Quebec, QC
As an assistant superintendent within Pomerleau's civil engineering & infrastructure team, you will support the superintendent in coordinating on-site activities to ensure smooth project…
Added 6 mins ago
Assistant Project Manager
Pomerleau
Moncton, NB · Halifax, NS
As an Assistant Project Manager in the Civil & Infrastructure team at Pomerleau Construction, you will manage large-scale civil , infrastructure and marine projects - ranging from $1.5…
Added 6 mins ago
Assistant Project Manager
Pomerleau
Toronto, ON
As an Assistant Project Manager in the Building Operations team at Pomerleau Construction, you will manage large-scale building and infrastructure projects - ranging from $1.5 million to…
Added 6 mins ago
Project Administrative Assistant
Pomerleau
Barrie, ON · Kawartha Lakes, ON
As a Project Administrative Assistant working in the Major Projects team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks.
Added 6 mins ago
Assistant Project Manager
Pomerleau
Greenwood, NS
As an Assistant Project Manager in the Building Operations team at Pomerleau Construction, you will manage large-scale building and infrastructure projects - ranging from $1.5 million to…
Added 6 mins ago
Assistant Project Manager 14/7
Pomerleau
Squamish, BC
As an Assistant Project Manager supporting the Woodfibre LNG Project, you will play a key role in the successful delivery of one of Canada's largest industrial construction projects.…
Added 6 mins ago
Assistant Superintendent
Pomerleau
Vancouver, BC
As an Assistant Superintendent working within Pomerleau Construction's Civil Operations team, you will play a key role in supporting the successful delivery of major infrastructure and…
Added 6 mins ago
Project Administrative Assistant
Pomerleau
Montreal, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 6 mins ago
Project Administrative Assistant
Pomerleau
Toronto, ON
As a Project Administrative Assistant working on the WAHA Project team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks.…
Added 21 mins ago
Asst, Production Plng
Smurfit Westrock
Candiac, QC
Relevant du Planificateur de production, l’Assistant(e) planificateur(trice) assure le soutien aux activités de planification et coordonne les opérations en étroite collaboration avec les…
Added 36 mins ago
Respiratory Assistant - Operating Room Respiratory Therapy - Regular Full-Time 2026-18833 (2026-18833)
Sunnybrook
Toronto, ON
Full-time
1 year Respiratory Therapist Assistant or related experience
Added 52 mins ago
Project Administrative Assistant - Civil & Infrastructure
Pomerleau
Montreal, QC
As an Administrative Assistant on the structure project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential…
Added 1 hour ago
Health Care Assistant, Acute - Abbotsford Regional Hospital and Cancer Centre
Fraser Health Authority
Abbotsford, BC
$31.64 CAD / hour
Other
In accordance with the Mission and Values of Fraser Health, the Health Care Assistant works in an acute department under the direction of a nurse (Registered Nurse (RN), Registered…
Added 2 hours ago
Cashier Team Member (Front End Service) - Full Time
Whole Foods Market
Vancouver, BC
Full-time
May assist with training of new Cashier and Cashier Assistant Team Members.
Added 2 hours ago
Assistant Aquatics Coordinator
Kawartha Lakes
Kawartha Lakes, ON
Full-time
Demonstrated understanding of all aspects of aquatic facilities including maintenance, operation of a Class A pool, legislation, risk management and revenue generation
Added 2 hours ago
Office Experience Assistant - Temporary
Boston Consulting Group
Toronto, ON
$27 CAD / hour
Full-time
As a Temporary Office Experience Assistant, you will play a hands-on role in keeping BCG’s Toronto office organized, well maintained, and ready for our teams each day. You will take…
Added 3 hours ago
Assistant superintendent-Civil & Infrastructure
Pomerleau
Levis, QC · Montreal, QC · Quebec, QC
As an assistant superintendent within Pomerleau's civil engineering & infrastructure team, you will support the superintendent in coordinating on-site activities to ensure smooth project…
Added 4 hours ago
Cashier Team Member (Front End Service) - Part Time
Whole Foods Market
Vancouver, BC
Part-time
May assist with training of new Cashier and Cashier Assistant Team Members.
Added 4 hours ago
Pharmacy Assistant, L1
CareRx Corporation
Burnaby, BC
$18 to $22 USD / hour
Full-time
CareRx is looking for a Pharmacy Assistant, L1to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 4 hours ago
Pharmacy Assistant (Union)
CareRx Corporation
Sudbury, ON
$19.21 USD / hour
Full-time
CareRx is looking for a Pharmacy Assistant to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the preparation,…
Added 5 hours ago
Interventional/Health Care Assistant
Fraser Health
New Westminster, BC
Full-time
Added 5 hours ago
Health Care Assistant, Long Term Care - The Residence in Mission - Mission Campus of Care
Fraser Health
Mission, BC
In accordance with the Mission and Values of Fraser Health, the Health Care Assistant, Residential Care works collaboratively and in partnership with the interdisciplinary team in the…
Added 5 hours ago
Interventional/Health Care Assistant
Fraser Health
New Westminster, BC

BST Canada Ltd

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Experience: 3–5 years of experience in an administrative, office coordination, executive support or similar role
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day administrative needs of the office.

This is a hands-on administrative role supporting the Executive while coordinating the day-to-day administrative needs of the office. The role combines executive support, meeting and travel coordination, vendor and invoice administration, and office coordination.

Champagne Centre is a professional medical centre providing a welcoming, well-organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada, a growing real estate investment and development company with an entrepreneurial, hands-on approach to creating value across its portfolio.

Why Join Champagne Centre?

Join a growing organization supported by an international group with a 50-year legacy, while working closely with a collaborative and entrepreneurial Canadian team.

This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.

About the Career Opportunity

The Executive Assistant/Office Administrator will provide administrative and office support across the organization.

Administrative and Executive Support

Manage and maintain the Executive's calendar and schedule
Coordinate meetings, appointments, conference calls and other commitments
Coordinate travel arrangements, accommodations and transportation as required
Prepare meeting agendas, presentations and supporting materials
Prepare correspondence, letters, memos, emails and other communications
Manage incoming and outgoing phone and email communication

Meeting Coordination and Follow-Through

Coordinate meeting rooms, technology, refreshments, materials and other logistics
Attend meetings as required and prepare accurate meeting minutes
Document decisions, action items, responsibilities and deadlines
Communicate follow-up requirements to relevant parties
Track outstanding action items and follow up as required
Maintain organized meeting records and materials

Office Administration

Coordinate the day-to-day administrative requirements of the office
Order and maintain office supplies and equipment
Coordinate incoming and outgoing mail, courier deliveries and packages
Coordinate office repairs, maintenance and other workplace requirements
Liaise with building management and service providers as required
Maintain office-related service agreements and supporting documentation
Identify administrative needs and coordinate practical solutions

Invoices and Administrative Support

Coordinate routine communication with office vendors and service providers
Process and enter invoices and maintain supporting documentation
Track invoices, expenses, service agreements and other administrative information
Maintain spreadsheets, reports, schedules and administrative records
Provide information and documentation required by Accounting
Provide administrative support for projects and business activities as required

What You Bring

Post-secondary education in Business Administration, Office Administration or a related discipline preferred
3–5 years of experience in an administrative, office coordination, executive support or similar role
Experience supporting an executive or leadership team in a professional business environment
Experience with calendars, meetings, correspondence and confidential information
Experience preparing meeting agendas, minutes, action items and follow-up
Experience coordinating vendors, service providers, invoices, office supplies and administrative processes
Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
Strong organization and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and changing requirements
Ability to work independently, use good judgment and follow through on responsibilities
Professional, approachable and service-oriented
Ability to work collaboratively with colleagues, service providers and other business contacts
Takes initiative, solves routine problems and follows through on commitments
Demonstrates respect, accountability and a willingness to learn and grow
Intellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high-quality work

Why This Opportunity?

Competitive compensation and rewards - attractive salary, performance incentives, comprehensive benefits and a competitive total rewards package.

A role with real responsibility and visibility - provide high-level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively.

Make a measurable impact - bring structure, organization and follow-through to a growing organization, helping keep people, information and priorities moving forward.

Grow with a scaling organization - increasing responsibility and professional development opportunities as the portfolio and organization continue to expand.

Be part of a collaborative culture - where respect, collaboration, transparency, ownership and growth shape how we work, and every team member is encouraged to contribute ideas and make a meaningful impact.

Ready to Make an Impact?

If you are an experienced Executive Assistant or Office Manager who enjoys being organized, staying ahead of priorities and making things happen, we want to hear from you. Please submit a resume along with salary expectations for consideration. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today For A Rewarding Career Tomorrow.

Champagne Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Applications are welcomed from individuals of all backgrounds. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the President and coordinate office operations, including calendars, meetings, travel, correspondence, supplies, vendors, and workplace services. Prepare meeting materials and minutes, track follow-up actions, process invoices, and maintain administrative records and documentation.

Requirements

The role prefers post-secondary education in Business Administration, Office Administration, or a related discipline, and requires 3–5 years of relevant administrative or executive support experience. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, judgment, initiative, discretion, and the ability to manage changing priorities.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Meeting Minutes
Action Item Tracking
Office Administration
Vendor Coordination
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Organization
Attention To Detail

Benefits

Comprehensive Benefits
Performance Incentives

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administrator
Business Administration
Office Administration
Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Meeting Agendas
Meeting Minutes
Action Items
Correspondence
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Vendor Coordination
Invoice Processing
Service Agreements
Office Supplies
Administrative Records
Real Estate
Medical Centre
Building Management

Report this job