Find work in Canada.

320,639 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 26 mins ago
Application Specialist
Toronto Public Library
Toronto, ON
$93,948.4 to $106,000 CAD / year
Full-time
…vendor product development cycles. In supporting the application portfolio, this Specialist works with business stakeholders to ensure applications deliver value and are meeting business…
Added 55 mins ago
Salesforce Administrator
Ardent SoftSol Inc.
Toronto, ON
$50 to $52 CAD / hour
Contract
Provide production support for a portfolio of Client Technology and Global Investment Banking applications (Salesforce, Dealogic, Capital IQ, etc.), ensuring stability, automation, and…
Added 56 mins ago
Design Manager – Defence & Federal Projects
GHD Group Pty Ltd
Toronto, ON
…candidate will provide design management across a diverse defence portfolio, including military bases, armories, hangars, maintenance and storage facilities, training and recreational…
Added 56 mins ago
Bilingual Account Manager - Small Business Consulting, Gallagher Benefit Services
Gallagher
Ottawa, ON
Full-time
…brokerage/consulting firm, insurance carrier, third-party benefits administrator, or similar…
Added 3 hours ago
Manager/Associate Director, Operational Effectiveness & Partner Communications
YouPotential
Toronto, ON · Greater Toronto Area, Canada
Full-time
Advance portfolio manager and administrator engagement through modern, practical, and impactful communication strategies aligned with organizational objectives.
Added 7 hours ago
Design Team Project Administrator
Boardwalk
Calgary, AB
Full-time
At Boardwalk, our Design Team delivers some of the most visible projects across our portfolio, transforming leasing offices, fitness centres, resident lounges, community spaces, and outdoor…
Added 9 hours ago
Project Manager, IT Project Management
Health Sciences North
ON · Sudbury, ON
Act as an administrator for IT project portfolio management software.
Added 9 hours ago
Project Manager, IT Project Management
Health Sciences North
ON · Sudbury, ON
Act as an administrator for IT project portfolio management software.
Added 15 hours ago
Facility Manager III
BGIS
Montreal, QC
Full-time
…Tenants for performance of the contract. The FM III will manage a portfolio of properties across Canada for a specific client user…
Added 15 hours ago
Lease Administrator - Corporate Services
Graham
Calgary, AB
Full-time
Graham is actively recruiting for a Lease Administrator supporting the Corporate Services Division. Reporting to the Facilities Director the Lease Administrator plays a key role in…
Added 15 hours ago
Property Administrator
Akelius Residential Property AB
Toronto, ON
Full-time
job descriptionAkelius is seeking a customer service focused and organized property administrator to support a portfolio of residential properties in Toronto.
Added 17 hours ago
EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR
BST Canada Ltd
Toronto, ON
Full-time
Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day…
Added 18 hours ago
Lease Administrator
Black Diamond Group
Calgary, AB
Full-time
Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for…
Added 18 hours ago
Administrator, Real Estate Project
Black Diamond Group
Calgary, AB
Full-time
The Projects Administrator provides administrative and financial support across the real estate portfolio and capital projects program, helping ensure projects move forward smoothly through…
Added 18 hours ago
Administrator, Development & Construction
Primaris REIT
Toronto, ON
$50,000 to $70,000 CAD / year
Full-time
Primaris REIT is currently hiring a dedicated and enthusiastic Administrator, Development & Construction to join our team at our Toronto Head Office. If you have a background in…
Added 18 hours ago
After School Support - LTO - 10 hrs per week
Waterloo Region District School Board
Kitchener, ON
Full-time
Applications and supporting documentation stating qualifications and experience, and proof of Standard First Aid with CPR Level C/AED must be included in your portfolio .
Added 20 hours ago
Administrator, Accounts Payable (3 Month Contract)
Recipe Unlimited Corporation
Vaughan, ON
Contract
…Burger’s Priest, Blanco Cantina and Añejo. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular,…
Added 20 hours ago
Administrator, Accounts Payable (3 Month Contract)
Recipe Unlimited
Vaughan, ON
…Burger’s Priest, Blanco Cantina and Añejo. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular,…
Added 21 hours ago
Property Administrator - Residential
Morguard
Calgary, AB
Full-time
…integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team…
Added 21 hours ago
General Repair Technician II
BGIS
Montreal, QC
Full-time
…healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the…
Added 21 hours ago
Superintendent (Live-In)
Morguard
Kitchener, ON
Full-time
…integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team…
Added 22 hours ago
Senior Manager - ETAM - Technology Standards and Product Catalogue
TD
Toronto, ON
Full-time
Added 1 day ago
General Repair Technician II
BGIS
Montreal, QC
Full-time
…healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the…
Added 1 day ago
Project Portfolio Management System Administrator
BRP
Montreal, QC
Full-time
We are seeking a Triskell Platform Administrator and Functional Analyst to support and evolve our Project Portfolio Management (PPM) ecosystem. This hybrid role combines platform…
Added 1 day ago
Project Support Administrator
Unidad Educativa Bilingüe Delfos
Windsor, ON
Full-time
The Project Support Administrator will provide administrative and coordination support to the Group Project Manager, helping ensure projects are organised, accurately documented and…

BST Canada Ltd

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Experience: 3–5 years of experience in an administrative, office coordination, executive support or similar role
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day administrative needs of the office.

This is a hands-on administrative role supporting the Executive while coordinating the day-to-day administrative needs of the office. The role combines executive support, meeting and travel coordination, vendor and invoice administration, and office coordination.

Champagne Centre is a professional medical centre providing a welcoming, well-organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada, a growing real estate investment and development company with an entrepreneurial, hands-on approach to creating value across its portfolio.

Why Join Champagne Centre?

Join a growing organization supported by an international group with a 50-year legacy, while working closely with a collaborative and entrepreneurial Canadian team.

This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.

About the Career Opportunity

The Executive Assistant/Office Administrator will provide administrative and office support across the organization.

Administrative and Executive Support

Manage and maintain the Executive's calendar and schedule
Coordinate meetings, appointments, conference calls and other commitments
Coordinate travel arrangements, accommodations and transportation as required
Prepare meeting agendas, presentations and supporting materials
Prepare correspondence, letters, memos, emails and other communications
Manage incoming and outgoing phone and email communication

Meeting Coordination and Follow-Through

Coordinate meeting rooms, technology, refreshments, materials and other logistics
Attend meetings as required and prepare accurate meeting minutes
Document decisions, action items, responsibilities and deadlines
Communicate follow-up requirements to relevant parties
Track outstanding action items and follow up as required
Maintain organized meeting records and materials

Office Administration

Coordinate the day-to-day administrative requirements of the office
Order and maintain office supplies and equipment
Coordinate incoming and outgoing mail, courier deliveries and packages
Coordinate office repairs, maintenance and other workplace requirements
Liaise with building management and service providers as required
Maintain office-related service agreements and supporting documentation
Identify administrative needs and coordinate practical solutions

Invoices and Administrative Support

Coordinate routine communication with office vendors and service providers
Process and enter invoices and maintain supporting documentation
Track invoices, expenses, service agreements and other administrative information
Maintain spreadsheets, reports, schedules and administrative records
Provide information and documentation required by Accounting
Provide administrative support for projects and business activities as required

What You Bring

Post-secondary education in Business Administration, Office Administration or a related discipline preferred
3–5 years of experience in an administrative, office coordination, executive support or similar role
Experience supporting an executive or leadership team in a professional business environment
Experience with calendars, meetings, correspondence and confidential information
Experience preparing meeting agendas, minutes, action items and follow-up
Experience coordinating vendors, service providers, invoices, office supplies and administrative processes
Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
Strong organization and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and changing requirements
Ability to work independently, use good judgment and follow through on responsibilities
Professional, approachable and service-oriented
Ability to work collaboratively with colleagues, service providers and other business contacts
Takes initiative, solves routine problems and follows through on commitments
Demonstrates respect, accountability and a willingness to learn and grow
Intellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high-quality work

Why This Opportunity?

Competitive compensation and rewards - attractive salary, performance incentives, comprehensive benefits and a competitive total rewards package.

A role with real responsibility and visibility - provide high-level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively.

Make a measurable impact - bring structure, organization and follow-through to a growing organization, helping keep people, information and priorities moving forward.

Grow with a scaling organization - increasing responsibility and professional development opportunities as the portfolio and organization continue to expand.

Be part of a collaborative culture - where respect, collaboration, transparency, ownership and growth shape how we work, and every team member is encouraged to contribute ideas and make a meaningful impact.

Ready to Make an Impact?

If you are an experienced Executive Assistant or Office Manager who enjoys being organized, staying ahead of priorities and making things happen, we want to hear from you. Please submit a resume along with salary expectations for consideration. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today For A Rewarding Career Tomorrow.

Champagne Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Applications are welcomed from individuals of all backgrounds. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the President and coordinate office operations, including calendars, meetings, travel, correspondence, supplies, vendors, and workplace services. Prepare meeting materials and minutes, track follow-up actions, process invoices, and maintain administrative records and documentation.

Requirements

The role prefers post-secondary education in Business Administration, Office Administration, or a related discipline, and requires 3–5 years of relevant administrative or executive support experience. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, judgment, initiative, discretion, and the ability to manage changing priorities.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Meeting Minutes
Action Item Tracking
Office Administration
Vendor Coordination
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Organization
Attention To Detail

Benefits

Comprehensive Benefits
Performance Incentives

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administrator
Business Administration
Office Administration
Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Meeting Agendas
Meeting Minutes
Action Items
Correspondence
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Vendor Coordination
Invoice Processing
Service Agreements
Office Supplies
Administrative Records
Real Estate
Medical Centre
Building Management

Report this job