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Added 16 mins ago
GZ
Gestionnaire Immobilier/Property Manager
Gestion Zagora
Quebec, QC
- Full-time
Superviser les travaux d’entretien, de réparation et de maintenance des immeubles.
Added 20 mins ago
Intermediate Structural Engineer
Hatch
Sudbury, ON
The Structural Engineer reports to the Senior/Lead Structural Engineer on a large project and to the Project Manager or Engineering Manager on a small project.
Added 31 mins ago
CI
Systems Engineering Technician (SET)
Calian in Space & Technology
Saint-Gabriel-de-Valcartier, QC
- Full-time
Le Technicien en ingénierie des systèmes (SET) assure le soutien aux opérations et à la maintenance des réseaux sous la direction du Technicien principal en ingénierie des systèmes (SSET).…
Added 31 mins ago
K
Purchasing Clerk
Kinectrics
Toronto, ON
- Full-time
Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading…
Added 31 mins ago
A4
Senior QMS / Quality Engineer ( Medical Devices)
Avenue 45
Mississauga, ON
- $110,000 to $145,000 CAD / year
- Full-time
Our direct client is looking for a Senior Quality Engineer / QMS with strong background in Medical Devices, working onsite in Oakville / Mississauga, ON, Canada.
Added 33 mins ago
PP
SAP domain leader EDI & OTC
Penon Partners
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The SAP Domain Leader is responsible for the setup, monitoring and maintenance of EDI (S) integrations and the functional design, implementation, and continuous improvement of the SAP Order…
Added 34 mins ago
ME
Project Manager, Environmental Scientist
Millennium EMS Solutions Ltd.
Guelph, ON
- Full-time
Ontario - Environmental Project Manager or Senior Project Manager
Added 34 mins ago
BF
Manager Client and Case Management Services
Bc Family Maintenance Agency
Victoria, BC
- Full-time
The BC Family Maintenance Agency is looking for an experienced Manager, Client and Case Management Services to join our team in our Victoria office.
Added 48 mins ago
CG
Superintendent, TSF, Dewatering and Infrastructure
Centerra Gold Inc.
Fort St. James, BC
- Full-time
…infrastructure systems including Mine access roads. Reporting to the Manager, Engineering & Infrastructure, the Superintendent, TSF, Dewatering and Infrastructure oversees safe and reliable…
Added 48 mins ago
R
Electrician (Journeyman)-Stoney Creek
Reel
Stoney Creek, NB
- Full-time
Reporting to the Operations Manager, the Electrician performs the electrical installation and assembly work of the overhead lifting equipment for our customersthroughout Ontario. In your…
Added 48 mins ago
UO
Administrative Coordinator, College of Medicine
University of Saskatchewan
Saskatoon, SK
- Full-time
…expert administrative support to allow the Department Head and senior leadership to function effectively, aiding in all aspects of program management, in keeping with the Department’s…
Added 48 mins ago
FC
Information Technology Analyst
FIKA Company
AB · Edmonton, AB
- Full-time
Additionally, this position will support computer setup and maintenance, software installation, troubleshooting, hardware and peripheral repair whilst maintaining operating systems, and…
Added 1 hour ago
E
SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Saint John, NB
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
E
SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
St. John's, NL
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
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SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Calgary, AB
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
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SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Halifax, NS
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
E
SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Winnipeg, MB
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
KG
Project Manager
Kode Group
Prince George, BC
- Full-time
We are seeking a highly engaged, energetic, organized and detail-oriented Project Manager to join our team in Prince George, BC. The ideal candidate will demonstrate strong leadership…
Added 1 hour ago
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SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
London, ON
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
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SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Edmonton, AB
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
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SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Dieppe, NB
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
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SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Victoria, BC
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
E
SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Victoria, BC
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
E
SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Waterloo, ON
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…
Added 1 hour ago
E
SAP Solution Architect - Senior Manager (EAM/Plant Maintenance)
EY
Saskatoon, SK
- Full-time
EY Technology Consulting is a fast-moving and high-growth area within EY. We are currently looking for a Senior Manager – SAP Solution Architect to join our Enterprise Applications team.…

BST Canada Ltd

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 29, 2027
Experience: 3–5 years of experience in an administrative, office coordination, executive support or similar role
Posting language: English
Posted: Sep 30, 2026

Original job description

EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR

Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day administrative needs of the office.

This is a hands-on administrative role supporting the Executive while coordinating the day-to-day administrative needs of the office. The role combines executive support, meeting and travel coordination, vendor and invoice administration, and office coordination.

Champagne Centre is a professional medical centre providing a welcoming, well-organized environment for patients, healthcare professionals, tenants and visitors. The Centre is owned by BST Canada, a growing real estate investment and development company with an entrepreneurial, hands-on approach to creating value across its portfolio.

Why Join Champagne Centre?

Join a growing organization supported by an international group with a 50-year legacy, while working closely with a collaborative and entrepreneurial Canadian team.

This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

For someone who enjoys being organized, taking ownership and keeping people, information and priorities moving forward, this is an opportunity to make a visible contribution every day.

About the Career Opportunity

The Executive Assistant/Office Administrator will provide administrative and office support across the organization.

Administrative and Executive Support

Manage and maintain the Executive's calendar and schedule
Coordinate meetings, appointments, conference calls and other commitments
Coordinate travel arrangements, accommodations and transportation as required
Prepare meeting agendas, presentations and supporting materials
Prepare correspondence, letters, memos, emails and other communications
Manage incoming and outgoing phone and email communication

Meeting Coordination and Follow-Through

Coordinate meeting rooms, technology, refreshments, materials and other logistics
Attend meetings as required and prepare accurate meeting minutes
Document decisions, action items, responsibilities and deadlines
Communicate follow-up requirements to relevant parties
Track outstanding action items and follow up as required
Maintain organized meeting records and materials

Office Administration

Coordinate the day-to-day administrative requirements of the office
Order and maintain office supplies and equipment
Coordinate incoming and outgoing mail, courier deliveries and packages
Coordinate office repairs, maintenance and other workplace requirements
Liaise with building management and service providers as required
Maintain office-related service agreements and supporting documentation
Identify administrative needs and coordinate practical solutions

Invoices and Administrative Support

Coordinate routine communication with office vendors and service providers
Process and enter invoices and maintain supporting documentation
Track invoices, expenses, service agreements and other administrative information
Maintain spreadsheets, reports, schedules and administrative records
Provide information and documentation required by Accounting
Provide administrative support for projects and business activities as required

What You Bring

Post-secondary education in Business Administration, Office Administration or a related discipline preferred
3–5 years of experience in an administrative, office coordination, executive support or similar role
Experience supporting an executive or leadership team in a professional business environment
Experience with calendars, meetings, correspondence and confidential information
Experience preparing meeting agendas, minutes, action items and follow-up
Experience coordinating vendors, service providers, invoices, office supplies and administrative processes
Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
Strong organization and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and changing requirements
Ability to work independently, use good judgment and follow through on responsibilities
Professional, approachable and service-oriented
Ability to work collaboratively with colleagues, service providers and other business contacts
Takes initiative, solves routine problems and follows through on commitments
Demonstrates respect, accountability and a willingness to learn and grow
Intellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high-quality work

Why This Opportunity?

Competitive compensation and rewards - attractive salary, performance incentives, comprehensive benefits and a competitive total rewards package.

A role with real responsibility and visibility - provide high-level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively.

Make a measurable impact - bring structure, organization and follow-through to a growing organization, helping keep people, information and priorities moving forward.

Grow with a scaling organization - increasing responsibility and professional development opportunities as the portfolio and organization continue to expand.

Be part of a collaborative culture - where respect, collaboration, transparency, ownership and growth shape how we work, and every team member is encouraged to contribute ideas and make a meaningful impact.

Ready to Make an Impact?

If you are an experienced Executive Assistant or Office Manager who enjoys being organized, staying ahead of priorities and making things happen, we want to hear from you. Please submit a resume along with salary expectations for consideration. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today For A Rewarding Career Tomorrow.

Champagne Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Applications are welcomed from individuals of all backgrounds. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the President and coordinate office operations, including calendars, meetings, travel, correspondence, supplies, vendors, and workplace services. Prepare meeting materials and minutes, track follow-up actions, process invoices, and maintain administrative records and documentation.

Requirements

The role prefers post-secondary education in Business Administration, Office Administration, or a related discipline, and requires 3–5 years of relevant administrative or executive support experience. Candidates should be proficient in Microsoft Office and demonstrate strong organization, communication, judgment, initiative, discretion, and the ability to manage changing priorities.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Meeting Minutes
Action Item Tracking
Office Administration
Vendor Coordination
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Organization
Attention To Detail

Benefits

Comprehensive Benefits
Performance Incentives

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administrator
Business Administration
Office Administration
Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Meeting Agendas
Meeting Minutes
Action Items
Correspondence
Confidential Information
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Vendor Coordination
Invoice Processing
Service Agreements
Office Supplies
Administrative Records
Real Estate
Medical Centre
Building Management

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