Accounts Payable Specialist

THE OPPORTUNITY

Building Ontario Fund (BOF) is seeking a full-time Accounts Payable Specialist (This job posting represents an existing vacancy.)

PURPOSE OF POSITION

Accountable for managing the accounts payable function, ensuring the accuracy and timeliness of outgoing payments to vendors and suppliers, including reviewing invoices, reconciling accounts, maintaining financial records, and collaborating with vendors and internal stakeholders. In addition, the position supports general accounting activities, contributing to the overall financial operations of organization.

KEY RESPONSIBILITIES

• Manage full-cycle accounts payable processes, from transaction entry to final audit-ready documentation and payment process. This includes receipt, verification, and processing of invoices, ensuring they are accurately coded, matched with purchase orders (if any), and properly approved in accordance with BOF delegation of authority policy. verifying the details against the purchase order and entering the information into the Enterprise Resource Planning (ERP) system.
• Process payments to vendors and investment partners through various methods like cheques, electronic transfers, or other payment platforms to ensure efficient and timely payment.
• Reconcile vendor statements with the financial records, identifying and resolving discrepancies, and maintaining accurate records.
• Liaise with vendors regarding payment inquiries, resolving issues, for example, verifying payment terms or resolving billing issues, while maintaining positive relationships.
• Manage and process employees’ travel, meal, hospitality and other reimbursements ensuring compliance with relevant Ministry directives
• Establish and maintain organized and accurate accounts payable records, ensuring compliance with BOF financial and record-keeping policies and procedures and easy retrieval of financial information as needed.
• Assist with month-end and year-end closing activities, including accruals and reporting, preparing accruals for outstanding invoices and ensuring all transactions are recorded accurately.
• Assist in migration from Quick Books Online to new ERP platform, including testing the new system’s accounts payable and cash approval workflows and providing feedback as needed.
• Ensure compliance with relevant regulations, such as tax requirements and internal controls by reviewing transactions to ensure compliance with tax regulations and BOF policies.
• Provide support to the accounting team by participating in audits and contributing to the development and implementation of internal control processes and related process improvements, providing necessary documentation and suggesting improvements to the accounts payable process.

Qualifications

Education and Experience

• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field, or equivalent experience
• Minimum of three (3) years’ experience in full-cycle accounts payable or a similar role.
• Experience with ERP systems implementation, preferred but not required.
• Experience in government/public sector space, preferred but not required.

Knowledge and Skills

• Knowledge of accounting principles, methods and practices, with an emphasis on accounts payable processes, best practices, related regulations and tax legislation to oversee the accounts payable function and supports general accounting activities.
• Knowledge of accounting software and ERP systems to maintain accurate financial records, process financial transaction efficiently and ensure compliance with legislation/regulations.
• Strong interpersonal and communication skills to effectively liaise with and manage vendor relationships and provide exceptional customer service across all organizational levels.
• Problem-solving skills and a proactive approach to tasks to ensure the maintenance of accurate financial records, identify and resolve discrepancies using judgement to ensure processes comply with regulations/legislation.
• Collaboration and teamwork skills to work effectively as a member of a team.
• Organizational and time management skills to work independently and manage own work priorities to meet deadlines.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, particularly Excel.

THE ENVIRONMENT

Physical

Our office at 79 Wellington Street W, Toronto is steps from Union Station, with great dining and transit options.

As part of the Ontario Public Service, BOF requires employees to work in-office five (5) days/week. We believe in-person presence and collaboration strengthens culture and service delivery.

WHAT’S IN IT FOR YOU

Competitive compensation

We offer fair, market-informed salaries that reflect your experience and qualifications, while balancing public sector responsibility.

The expected salary for this role is CA$73,600 - $92,000 for candidates who meet the stated qualifications.

A retirement plan that’s built to last

We offer a defined-benefit (DB) pension through the (Ontario) Public Service Pension Plan (PSPP) that provides predictable and secure income in retirement, indexed to inflation; early retirement options, survivor benefits, and is backed by the Government of Ontario. BOF also matches your contributions 1:1, adding ~9-11% of your salary in long-term value.

Benefits that prioritize your health & wellbeing

For this position, we offer:

• “Day-1” Health, Dental, Life, AD&D and LTD insurance coverage for you and your dependents, with 100% of premiums paid for by BOF, and no annual deductibles or “upgrade” fees
• $750 Health Care Spending Account annually
• Optional supplementary life, AD&D, and critical illness insurance for you and your dependents
• Discounted Corporate Gym Membership Options
• Employee Assistance Program (EAP) for confidential help with mental health, fitness, relationships, nutrition, finances, elder care, and legal services
• Pregnancy & Parental Leave Top-up
• Time to recharge including 4 weeks annual vacation time, 13 paid statutory holidays, 6 paid sick days/ year with up to 124 more days of sick leave at 75% of salary

Accessibility & accommodations

We are committed to an accessible recruitment process. If you require accommodation, please advise us, and we’ll work with you to provide any necessary and reasonable support to facilitate your participation.

Commitment to diversity, equity & inclusion

Diversity and inclusion are core to BOF’s strength. We encourage applications from all backgrounds and identities, and hire through a merit-based process.

AI disclosure

BOF uses AI to support documentation and summarization of candidate conversations