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Added 29 mins ago
D
Delivery coordinator, Project management
Desjardins
Montreal, QC
- Full-time
…your analytical skills and extensive knowledge of your line of business. Coordination is critical, so you frequently interact with stakeholders working in other fields. Interpersonal savvy…
Added 44 mins ago
VE
Sr. Surface Land Coordinator
Vermilion Energy
Calgary, AB
- Full-time
Vermilion is seeking a Sr. Surface Land Coordinator to join our Canadian Business Unit as a key partner to our asset teams, brokers, landowners, regulators and other stakeholders, ensuring…
Added 44 mins ago
Recreation Coordinator
Regional Municipality of Wood Buffalo
Fort Chipewyan, AB
Under general supervision, the Recreation Coordinator, Fort Chipewyan is responsible for enabling citizens and user groups to develop community programs, projects, and events, to deal with…
Added 44 mins ago
Advisor, Reconciliation
Regional Municipality of Wood Buffalo
Fort McMurray, AB
…opportunities, Indigenous and Rural Relations website and content development related to the TRC, engaging in the Reconciliation Advisory Circle, managing quarterly reconciliation…
Added 44 mins ago
Community Investment Coordinator
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Under general supervision, the Community Investment Coordinator compiles, does research, organizes, and analyzes financial information submitted by funded community organizations, and…
Added 58 mins ago
AG
Sales Coordinator
ALDO Group
Montreal, QC
- Full-time
Handle day‑to‑day communication with customers, Product Development, Order Management, and suppliers to ensure smooth operations.
Added 59 mins ago
MF
District Sales Associate
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
- Other
…sales teams (2 or more District Vice Presidents and 2 or more Business Development…
Added 59 mins ago
MF
District Sales Associate
Mackenzie Financial Corporation
Vancouver, BC
- Other
…sales teams (2 or more District Vice Presidents and 2 or more Business Development…
Added 1 hour ago
B
CLIENT SUPPORT COORDINATOR
BDC
Kingston, ON
- Full-time
Provide excellent support service to the business development team and business center manager.
Added 2 hours ago
CV
Event Specialist
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
Review Event Promotion Forms and confirm event details in alignment with CPABC policies and budget parameters, coordinate setup with the Event Coordinator
Added 2 hours ago
A
Coordonnateur(trice) des ventes et de projets / Sales and Project Coordinator/Estimator
Allegion
Longueuil, QC
- Full-time
The Sales & Project Coordinator/Estimator position is responsible for coordinating all aspects of sales for our glazing products (Vision Control® and ViuLite®), from preparing the quote to…
Added 2 hours ago
F
Service Coordinator / Branch Administrator
Finning
Whitehorse, YT
- Full-time
…looking for a highly organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse…
Added 3 hours ago
PM
Coordinator, Revenue Operations
Picton Mahoney Asset Management
Toronto, ON
- Full-time
…in Ontario™ 2024 - 2025 | Best Workplaces™ for Professional Development 2025 | Best Workplaces™ for Young Talent…
Added 3 hours ago
SS
Saskatchewan Soccer Association - PPL Manager and SSA Operations Coordinator
Sask Sport
Regina, SK
- Full-time
Saskatchewan Soccer Association – PPL Manager and SSA Operations Coordinator
Added 3 hours ago
FH
Senior Project Manager - Redevelopment & Major Projects
Fraser Health Authority
Surrey, BC
- $55.25 to $79.42 CAD / hour
- Full-time
Leads business plan development for large capital projects through the preparation of feasibility studies, analysis and solution development, development of the project charter, functional…
Added 3 hours ago
FH
Patient Care Coordinator, Mental Health & Substance Use Services (MH&SUS)
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…person centered and recovery oriented care, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 3 hours ago
Project Coordinator
Konrad
Toronto, ON
Konrad is a next generation digital consultancy. We are dedicated to solving complex business problems for our global clients with creative and forward-thinking solutions. Our employees…
Added 4 hours ago
PD
Health and Safety Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
The Health & Safety Coordinator will support all health and safety and environmental related initiatives on worksites, ensuring all employees are provided a safe work environment. This role…
Added 4 hours ago
WI
Billing Coordinator
WSP in Canada
Laval, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 4 hours ago
WI
Billing Coordinator
WSP in Canada
Montreal, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 4 hours ago
WI
Billing Coordinator
WSP in Canada
Brossard, QC
- Full-time
…help our teams deliver for clients across Canada. As a Billing Coordinator, you will manage billing details, prepare timely and accurate invoices, and partner with project and finance…
Added 4 hours ago
BC
Sales Coordinator - Global Markets Trading Floor
BMO Capital Markets
Toronto, ON
- Full-time
The Sales Coordinator role is an entry-level position on the Global Markets trading floor designed for high-potential individuals seeking to build a long-term career in Capital Markets. The…
Added 5 hours ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
Support and/or lead business development activities
Added 5 hours ago
TR
Early Talent Acquisition Coordinator (12 months)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $68,000 to $84,000 CAD / year
- Full-time
…the Acting Lead, Recruitment, the Early Talent Acquisition Coordinator is integral to Teck's commitment to providing outstanding early career opportunities and experiences for…
Added 6 hours ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Hamilton, ON
- $47,000 to $69,000 CAD / year
- Full-time
Reporting to the MRO Leader the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the business’…

Bulk Barn

Facilities & Maintenance Coordinator

Aurora, ON, Canada

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Job details

Posting language: English
Posted: Oct 2, 2026

Original job description

About Us

Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

Our Values:

High Standards
Passionate
Committed
Exciting and Fun
Supportive
Customer Oriented

What We Offer

In addition to a competitive compensation program and employer-paid benefits, we also include:

35-hour flexible work-week
Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Job Purpose

The Facilities & Maintenance Coordinator is responsible for the maintenance and repairs of both Corporate and Franchised stores in their assigned region by building relationships with Store Managers, Franchisees and third-party vendors/contractors to facilitate case completion. They will assist in the execution of all annual maintenance schedules, including but not limited to Wash & Re-lamp, Paint, Exterior Signage Painting/Cleaning and Fixture Pre-books.

Duties and Responsibilities

Manage tasks/cases through effective use of established tools, controls, daily monitoring, timely problem resolution, and communication.
Manage high-volume of multiple cases across the business, simultaneously, and work with your direct reports to resolve cases in order of urgency/priority.
Identify priority cases that require immediate sense of urgency and manage issues using the appropriate communication method, depending on the nature of the issue (i.e. high-urgency cases communicated by phone with email follow-up).
Investigate to get to the root cause of an issue by observing all data and photos provided through the Facilities & Maintenance queue, and request additional information, as needed.
Identify service gaps with vendors and escalate issues as required.
Source, evaluate, and negotiate multiple competitive vendor quotes for all repairs to ensure optimal pricing, quality, and service levels acceptable to business expectations and update the sub-trade list by store.
Tender all annual maintenance programs including but not limited to, Wash & Re-lamp, Paint, Exterior Sign Backer Cleaning/Painting for the preparation of the annual department budget.
Log all cases as they are received for your assigned region and respond to all requests using the appropriate communication method, depending on the nature of the issue (i.e. high-urgency cases communicated by phone with email follow-up).
Identify aged and priority cases and work towards timely completion, request assistance, as required.
Investigate to get to the root cause of an issue by observing all data and photos provided through the Facilities & Maintenance queue, and request additional information, as needed.
Manage high-volume of multiple cases across your assigned region, simultaneously, and resolve cases in order of urgency/priority.
Consistently audit the Facilities & Maintenance Log to ensure that deficiencies/tasks are logged properly, photos are saved to Case ID and that issues are clearly communicated to appropriate vendors, as necessary.
Build and maintain strong relationships with your client group, internal stakeholders, external vendors/contractors by providing regular and proactive communication to ensure each case is supported at every stage of the repair/maintenance process.
Manage multiple sub-trades to fix a repair at store level which may include the coordination of ordering fixtures and equipment to stores in line with sub-trades timing.
Source, evaluate, and negotiate multiple competitive vendor quotes for all repairs to ensure optimal pricing, quality, and service levels acceptable to business expectations.
Regularly source and update the sub-trade list by store.
Create Request for Approval in SoftCo in accordance with both department and Company processes.
For Franchised store locations, send Cost Acknowledgments for approval prior to creating the Request for Approval in SoftCo, as required.
Provide updates of any changes to the calendared dates to pertaining to any maintenance schedules, including but not limited to Wash & Re-lamps, Interior Paint, Exterior Sign Backers and Rollouts.
Submit surveys to stores through portal as required by the business.
Gather the tender for all store maintenance, including but not limited to, Wash & Re-lamp, Paint, Exterior Sign Backer Cleaning/Painting for budget on an annual basis, for submission to VP, Store Development.
Assist the in the preparation and submission of the department budget as it relates to annual maintenance schedules.
Engage manager when cases are not progressing for any reason, including if vendors are not responding, following through or fail to meet Company expectations.
Provide updates in weekly team meetings with Store Operations (Regional Directors/Managers, District Managers and Store Managers) to review outstanding scope of pending and/or critical cases.
Assist Finance with outstanding PO issues as they arise for month end and year end.
Assist the Administrative Coordinator, to update logs of equipment at store level, to include equipment details (make, model, serial number) for each store in your assigned region.
Provide consistent status reports for all outstanding issues and actively participate during F&M meetings.
Provide after-hour coverage (evening and weekends), on a rotational basis, of the Facilities & Maintenance queue for all stores.
Any other duties, as required by the business.

Qualifications, Experience & Knowledge

Post- Secondary Education in Administration.
Post- Secondary Education in Project Management, Construction and/or Facilities and Maintenance.

1-3 years’ experience coordinating facility and maintenance projects in a retail environment.

1-3 years’ experience sourcing and managing vendors with a strong focus on price negotiation.

1-3 years’ experience working in a fast paced, deadline driven environment.
1-3 years’ experience working with simultaneous tasks/cases.
Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines.

Basic working knowledge of accounting principles and experience with purchase orders and invoicing.

Excellent communication skills (both oral and written).
Fluent in Microsoft Office Suite.
Resourceful, attentive to detail and accurate record maintenance.

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.

Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please.

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More about this job

Responsibilities

The Facilities & Maintenance Coordinator manages maintenance and repair tasks for corporate and franchised stores by coordinating with vendors and internal stakeholders. They are responsible for executing annual maintenance schedules, managing budgets, and ensuring timely resolution of facility issues.

Requirements

Candidates must have post-secondary education in administration, project management, or construction, along with 1-3 years of relevant experience in a retail environment. Proficiency in Microsoft Office, strong negotiation skills, and the ability to manage high-volume tasks in a fast-paced setting are required.

Skills

Facilities management
Maintenance coordination
Vendor management
Project management
Price negotiation
Purchase orders
Invoicing
Communication
Microsoft Office Suite
Data analysis
Budgeting
Problem resolution
Retail operations
Scheduling
Reporting

Benefits

Employer-paid benefits
35-hour flexible work-week
On-site fitness facility

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Maintenance
Retail
Vendor Management
Project Management
Budgeting
Purchase Orders
Invoicing
Microsoft Office
Negotiation
Scheduling
Construction
Administration
Reporting
Compliance
SoftCo
Operations

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