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Added 1 hour ago
S
Logistics Coordinator
Supership
Toronto, ON
- Full-time
Join our operations team as a Logistics Coordinator to manage supply chain operations and ensure timely delivery of goods.
Added 1 hour ago
AH
Coordinator, EMS Business Standards and Operations Support
Alberta Health Services
Coaldale, AB
- Temporary
As a Fleet Coordinator, you will coordinate a team of Vehicle and Equipment Supply Service Technicians (VESSTs) to ensure that ambulances, medical equipment, supplies, and emergency…
Added 1 hour ago
AH
Coordinator, EMS Business Standards and Operations Support
Alberta Health Services
Camrose, AB
- Temporary
As a Fleet Coordinator, you will coordinate a team of Vehicle and Equipment Supply Service Technicians (VESSTs) to ensure that ambulances, medical equipment, supplies, and emergency…
Added 3 hours ago
AH
Fleet Coordinator
Alberta Health Services
Medicine Hat, AB
- Temporary
As a Fleet Coordinator, you will coordinate a team of Vehicle and Equipment Supply Service Technicians (VESSTs) to ensure that ambulances, medical equipment, supplies, and emergency…
Added 4 hours ago
CO
Aquatic Staff I - Lifeguard
City of Williams Lake
Williams Lake, BC
- Internship
The incumbent is responsible to Director of Community Services under the direction of the Aquatics Coordinator.
Added 4 hours ago
Recreation Coordinator
Regional Municipality of Wood Buffalo
Fort Chipewyan, AB
Under general supervision, the Recreation Coordinator, Fort Chipewyan is responsible for enabling citizens and user groups to develop community programs, projects, and events, to deal with…
Added 5 hours ago
Shop Supervisor
Boart Longyear
Saskatoon, SK
…responsible for overseeing and ensuring the efficient operations of facilities and equipment, including managing staff, scheduling work, and ensuring safety…
Added 7 hours ago
FH
Senior Project Manager - Redevelopment & Major Projects
Fraser Health Authority
Surrey, BC
- $55.25 to $79.42 CAD / hour
- Full-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Added 7 hours ago
PC
Inventory & Traffic Coordinator
Parkland Corporation
Hamilton, ON
- Full-time
The Inventory & Traffic Coordinator position functions as the customer's primary point of contact and takes ownership of order processing, inventory, addresses service issues and handles…
Added 7 hours ago
PC
Maintenance Coordinator / Coordonnateur maintenance
Parkland Corporation
Montreal, QC
- Full-time
Added 8 hours ago
WI
Project Coordinator
Western Integrated Ltd.
Burnaby, BC
- Full-time
…electrical systems across the Lower Mainland, supporting critical facilities including airports, hospitals, industrial sites, commercial buildings, and municipal infrastructure. We partner…
Added 8 hours ago
Durham- Parts Coordinator
Human Resources
Pickering, ON
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 10 hours ago
IP
Area Manager
Indigo Park Canada
Calgary, AB
- Temporary
Manage A/R (with help from the service coordinator) for each location
Added 11 hours ago
B
Bilingual MAC (Moves, Add and Changes) Coordinator (ENG/FR)
BGIS
Toronto, ON
- Full-time
…globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600…
Added 11 hours ago
SA
First-Year Experience Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
SAIT’s Student Services team is excited to welcome a First-Year Experience Coordinator to play a key role in shaping how students begin their journey at SAIT. Reporting to the Team Lead,…
Added 12 hours ago
CO
Service and Program Staff - Ticket Staff - Lively Ski Hill
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Reporting to the Assistant Manager of Arenas and/or Co-ordinator of Events and Administration or the Recreation Coordinator and under the day-to-day direction of the Arena Maintenanceperson…
Added 12 hours ago
JC
Facility Service Coordinator
Johnson Controls
Toronto, ON
- Full-time
The Facilities Services Customer Center Operator provides customer service and front line support to the Johnson Controls P3 client site of Humber Hospital with respect to the maintenance…
Added 12 hours ago
VC
Coordinator (RN/RPN) - Resident Care
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Temporary
Come work as a Coordinator with Vancouver Coastal Health (VCH) at the Oak Care Centre Long Term Care Administration team in Vancouver, BC. Apply now to join our team!
Added 12 hours ago
AC
Human Resources Coordinator
Aston Carter
Dorval, QC
- $60,000 to $65,000 CAD / year
- Full-time
Job Title: Human Resources Coordinator Job Description
Added 12 hours ago
AC
Coordonnateur Des HR/ HR Coordinator
Aston Carter
Montreal, QC
- $60,000 to $65,000 CAD / year
- Full-time
As a Human Resources Coordinator, you will play a key role in handling administrative tasks, onboarding, updating various HR systems, managing general employee issues, and assisting with…
Added 13 hours ago
Events & Communications Officer
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Vancouver, BC
…member of the AMS Council, AMS student government staff, an AMS Service Coordinator, or an executive of any Constituency. Cannot be holding any position to which they have been appointed by…
Added 14 hours ago
SI
Clinical Education & IPAC Coordinators
Shannex Incorporated
Halifax, NS
- Full-time
Reporting to the Regional Director/Manager, LTC, the Clinical Education & IPAC Coordinator, LTC works collaboratively with Regional Operations Teams and Shannex’s Clinical Services Team,…
Added 14 hours ago
HC
Athletics Facility Coordinator - SSE - FT Support
Humber College
Toronto, ON
- Part-time
…location but could involve travel to any of Humber’s Athletics Facilities. There is also additional travel expected to various off-site venues for game set up and…
Added 14 hours ago
Facilities & Maintenance Coordinator
Bulk Barn
Aurora, ON
The Facilities & Maintenance Coordinator is responsible for the maintenance and repairs of both Corporate and Franchised stores in their assigned region by building relationships with Store…
Added 15 hours ago
TT
Development Coordinator (13713)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $115,570 to $144,526.2 CAD / year
- Temporary
…Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many…

Bulk Barn

Facilities & Maintenance Coordinator

Aurora, ON, Canada

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Job details

Posting language: English
Posted: Oct 2, 2026

Original job description

About Us

Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

Our Values:

High Standards
Passionate
Committed
Exciting and Fun
Supportive
Customer Oriented

What We Offer

In addition to a competitive compensation program and employer-paid benefits, we also include:

35-hour flexible work-week
Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Job Purpose

The Facilities & Maintenance Coordinator is responsible for the maintenance and repairs of both Corporate and Franchised stores in their assigned region by building relationships with Store Managers, Franchisees and third-party vendors/contractors to facilitate case completion. They will assist in the execution of all annual maintenance schedules, including but not limited to Wash & Re-lamp, Paint, Exterior Signage Painting/Cleaning and Fixture Pre-books.

Duties and Responsibilities

Manage tasks/cases through effective use of established tools, controls, daily monitoring, timely problem resolution, and communication.
Manage high-volume of multiple cases across the business, simultaneously, and work with your direct reports to resolve cases in order of urgency/priority.
Identify priority cases that require immediate sense of urgency and manage issues using the appropriate communication method, depending on the nature of the issue (i.e. high-urgency cases communicated by phone with email follow-up).
Investigate to get to the root cause of an issue by observing all data and photos provided through the Facilities & Maintenance queue, and request additional information, as needed.
Identify service gaps with vendors and escalate issues as required.
Source, evaluate, and negotiate multiple competitive vendor quotes for all repairs to ensure optimal pricing, quality, and service levels acceptable to business expectations and update the sub-trade list by store.
Tender all annual maintenance programs including but not limited to, Wash & Re-lamp, Paint, Exterior Sign Backer Cleaning/Painting for the preparation of the annual department budget.
Log all cases as they are received for your assigned region and respond to all requests using the appropriate communication method, depending on the nature of the issue (i.e. high-urgency cases communicated by phone with email follow-up).
Identify aged and priority cases and work towards timely completion, request assistance, as required.
Investigate to get to the root cause of an issue by observing all data and photos provided through the Facilities & Maintenance queue, and request additional information, as needed.
Manage high-volume of multiple cases across your assigned region, simultaneously, and resolve cases in order of urgency/priority.
Consistently audit the Facilities & Maintenance Log to ensure that deficiencies/tasks are logged properly, photos are saved to Case ID and that issues are clearly communicated to appropriate vendors, as necessary.
Build and maintain strong relationships with your client group, internal stakeholders, external vendors/contractors by providing regular and proactive communication to ensure each case is supported at every stage of the repair/maintenance process.
Manage multiple sub-trades to fix a repair at store level which may include the coordination of ordering fixtures and equipment to stores in line with sub-trades timing.
Source, evaluate, and negotiate multiple competitive vendor quotes for all repairs to ensure optimal pricing, quality, and service levels acceptable to business expectations.
Regularly source and update the sub-trade list by store.
Create Request for Approval in SoftCo in accordance with both department and Company processes.
For Franchised store locations, send Cost Acknowledgments for approval prior to creating the Request for Approval in SoftCo, as required.
Provide updates of any changes to the calendared dates to pertaining to any maintenance schedules, including but not limited to Wash & Re-lamps, Interior Paint, Exterior Sign Backers and Rollouts.
Submit surveys to stores through portal as required by the business.
Gather the tender for all store maintenance, including but not limited to, Wash & Re-lamp, Paint, Exterior Sign Backer Cleaning/Painting for budget on an annual basis, for submission to VP, Store Development.
Assist the in the preparation and submission of the department budget as it relates to annual maintenance schedules.
Engage manager when cases are not progressing for any reason, including if vendors are not responding, following through or fail to meet Company expectations.
Provide updates in weekly team meetings with Store Operations (Regional Directors/Managers, District Managers and Store Managers) to review outstanding scope of pending and/or critical cases.
Assist Finance with outstanding PO issues as they arise for month end and year end.
Assist the Administrative Coordinator, to update logs of equipment at store level, to include equipment details (make, model, serial number) for each store in your assigned region.
Provide consistent status reports for all outstanding issues and actively participate during F&M meetings.
Provide after-hour coverage (evening and weekends), on a rotational basis, of the Facilities & Maintenance queue for all stores.
Any other duties, as required by the business.

Qualifications, Experience & Knowledge

Post- Secondary Education in Administration.
Post- Secondary Education in Project Management, Construction and/or Facilities and Maintenance.

1-3 years’ experience coordinating facility and maintenance projects in a retail environment.

1-3 years’ experience sourcing and managing vendors with a strong focus on price negotiation.

1-3 years’ experience working in a fast paced, deadline driven environment.
1-3 years’ experience working with simultaneous tasks/cases.
Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines.

Basic working knowledge of accounting principles and experience with purchase orders and invoicing.

Excellent communication skills (both oral and written).
Fluent in Microsoft Office Suite.
Resourceful, attentive to detail and accurate record maintenance.

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.

Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please.

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More about this job

Responsibilities

The Facilities & Maintenance Coordinator manages maintenance and repair tasks for corporate and franchised stores by coordinating with vendors and internal stakeholders. They are responsible for executing annual maintenance schedules, managing budgets, and ensuring timely resolution of facility issues.

Requirements

Candidates must have post-secondary education in administration, project management, or construction, along with 1-3 years of relevant experience in a retail environment. Proficiency in Microsoft Office, strong negotiation skills, and the ability to manage high-volume tasks in a fast-paced setting are required.

Skills

Facilities management
Maintenance coordination
Vendor management
Project management
Price negotiation
Purchase orders
Invoicing
Communication
Microsoft Office Suite
Data analysis
Budgeting
Problem resolution
Retail operations
Scheduling
Reporting

Benefits

Employer-paid benefits
35-hour flexible work-week
On-site fitness facility

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Maintenance
Retail
Vendor Management
Project Management
Budgeting
Purchase Orders
Invoicing
Microsoft Office
Negotiation
Scheduling
Construction
Administration
Reporting
Compliance
SoftCo
Operations

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