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Added 8 hours ago
Project Coordinator
Bulk Barn
Aurora, ON
The Project Coordinator is responsible for supporting the Project Manager(s) in the day-to-day activities within a Store Development project, including but not limited to; new stores,…
Added 1 day ago
L
Logistics and Compliance Analyst
Longo's
Vaughan, ON
- Full-time
Reporting to the Replenishment Manager. The Logistics & Compliance Analyst is responsible for driving supply chain performance through the integration of demand planning, advanced…
Added 4 days ago
Back of House Manager
JD Sports / Livestock / Size?
Barrie, ON
As Back of House Manager, you will own all activity happening in the BOH. This includes managing inbound deliveries, preparing outbound transfers, leading a team, and ensuring inventory…
Added 5 days ago
TS
Learning and Development Manager
T&T Supermarket
Toronto, ON · Greater Toronto Area, Canada
- $80,000 to $95,000 CAD / year
- Full-time
Reporting to the Associate Director, Human Resources, the Manager, Learning & Development is the key liaison for all internal and external training matters in North America. The position…
Added 6 days ago
AI
AIRCRAFT MAINTENANCE ENGINEER - ACA – YUL - NIGHT SHIFT (#1008)
Air Inuit
Montreal, QC
- Full-time
Keep OMA facilities, such as the workshop, store, library, and surrounding areas, in good condition.
Added 6 days ago
AI
AIRCRAFT MAINTENANCE ENGINEER - ACA – YUL - NIGHT SHIFT (#1008)
Air Inuit
Montreal, QC
- Full-time
Keep OMA facilities, such as the workshop, store, library, and surrounding areas, in good condition.
Added 7 days ago
Maintenance Coordinator
Lush Handmade Cosmetics
Toronto, ON
Lush Cosmetics has more than 250 retail stores between Canada and the USA alone, with our Canadian Manufacturing and Distribution Center located in Toronto, ON.
Added 7 days ago
JS
Back of House Manager
JD Sports Canada
AB · Edmonton, AB
- Full-time
As Back of House Manager, you will own all activity happening in the BOH. This includes managing inbound deliveries, preparing outbound transfers, leading a team, and ensuring inventory…
Added 7 days ago
WC
(CAN) Manager, Production - Nights, 8pm-6:30am
Walmart Canada
Maple, ON
- Full-time
Position Summary...Reporting to the Assistant General Manager, this position is responsible for optimizing product flow through the DC, resulting in timely, accurate store fulfillment.…
Added 7 days ago
W
(CAN) Manager, Production - Nights, 8pm-6:30am
Walmart
Maple, ON
- Full-time
Reporting to the Assistant General Manager, this position is responsible for optimizing product flow through the DC, resulting in timely, accurate store fulfillment. Utilizing an in depth…
Added 8 days ago
C
Warehouse Worker Fulltime
Caleres
Perth, ON
- Full-time
Assures picking/packing of store allocations and eComm orders.
Added 9 days ago
JC
Grocery Store Manager
JDass Corp
Mississauga, ON
- Full-time
Food World Plus is seeking an experienced and dynamic Retail Operations Manager to lead operations for our 176,000 sq. ft. high-volume grocery store. This role is responsible for overseeing…
Added 9 days ago
Back of House Manager
JD Sports / Livestock / Size?
Edmonton, AB
As Back of House Manager, you will own all activity happening in the BOH. This includes managing inbound deliveries, preparing outbound transfers, leading a team, and ensuring inventory…
Added 10 days ago
AI
Sales Consultant - Brantford Honda
AutoCanada Inc.
Brantford, ON
- $60,000 to $110,000 CAD / year
- Full-time
Added 10 days ago
A
Sales Consultant - Brantford Honda
AutoCanada
Brantford, ON
- $60,000 to $110,000 CAD / year
- Full-time
Added 11 days ago
AI
Sales Consultant - Brantford Honda
AutoCanada Inc.
Brantford, ON
- $20,000 to $20,005 CAD / year
- Full-time
Added 11 days ago
Regional Loss Prevention Auditor
Vast auto Distribution
Montreal, QC
Review each store's Returns Department Overages/Shortages Reports to determine which discrepancies should be counted as shrinkage and which should not. Report any issues with returns to the…
Added 12 days ago
LV
INTERN IT SUPPORT-EN
La Vie En Rose
Montreal, QC
- Full-time
Under the supervision of the Technical Support Manager, the intern will accompany the IT support team and will have the primary responsibility of assisting with support provided to stores,…
Added 12 days ago
DC
Branch Manager
Daikin Comfort
Burnaby, BC
- Full-time
Daikin Comfort Technologies Distribution, Inc. is seeking a professional, skilled individual for our HVAC Branch Manager position for our branch operations group. Leads branch operations…
Added 12 days ago
WP
Warehouse Attendant (Casual)
Westerner Park
Red Deer, AB
- Part-time
…Warehouse Attendant supports the daily operations of the event center by maintaining accurate inventory, ensuring timely stocking of supplies, and assisting with event setup and breakdown.…
Added 12 days ago
INTERN IT SUPPORT
Boutique La Vie En Rose
Montreal, QC
Under the supervision of the Technical Support Manager, the intern will accompany the IT support team and will have the primary responsibility of assisting with support provided to stores,…
Added 12 days ago
A
Branch Manager
AirReps
Burnaby, BC
- Full-time
Daikin Comfort Technologies Distribution, Inc. is seeking a professional, skilled individual for our HVAC Branch Manager position for our branch operations group. Leads branch operations…
Added 12 days ago
S|
Store General Manager
Savers | Value Village
Calgary, AB
- Other
Responsible for the overall management and direction of the store and team in accordance with all policies, procedures, regulations, and laws. Ensures financial results of the store,…
Added 12 days ago
S|
Store General Manager
Savers | Value Village
Prince Albert, SK
- Other
Responsible for the overall management and direction of the store and team in accordance with all policies, procedures, regulations, and laws. Ensures financial results of the store,…
Added 13 days ago
Back of House Manager
JD Sports / Livestock / Size?
Edmonton, AB
As Back of House Manager, you will own all activity happening in the BOH. This includes managing inbound deliveries, preparing outbound transfers, leading a team, and ensuring inventory…

Bulk Barn

Project Coordinator

Aurora, ON, Canada

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

About Us

Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

Our Values:

High Standards
Passionate
Committed
Exciting and Fun
Supportive
Customer Oriented

What We Offer

In addition to a competitive compensation program and employer-paid benefits, we also include:

32-hour flexible work-week program currently being tested
Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Job Purpose
The Project Coordinator is responsible for supporting the Project Manager(s) in the day-to-day activities within a Store Development project, including but not limited to; new stores, relocations, expansions, downsizes, renovations, rollouts and prebooks. The Project Coordinator provides “hands on” support throughout the full store project cycle including take-off counts, budgets, communication, and procurement.

The primary purpose of the role is to support the smooth, efficient execution of projects by managing administrative details, organizing resources and facilitating communication between team members and the Project Managers. The Project Coordinator will oversee NAV and the requirements for issuing Purchase Orders, Receiving, Invoicing, Item Code Descriptions, Item Codes, Maintenance and create process documents and ensure that they are being completed correctly.

Duties and Responsibilities

Support the Project Manager(s) in the administration of contract changes, project change orders, work schedules, deficiencies and asset lists within each designated region.
Manage changes to project scope and identify potential crises for communication to the Senior Manager, Store Development indicating any threats to timeline or budget for each project.
Monitor project progress, track budgets, expenditures and resource availability, inventory risks to ensure project delivery is on time and on budget.
Serve as the first point of contact for day-to-day hurdles during the fixture period, providing fast and practical solutions to the Project Manager(s) and Senior Manager, Store Development for resolution.
Act as a liaison between Franchisees, Store Managers, internal stakeholders and third-party vendors to ensure effective communication (verbally and in writing) regarding project timeline/execution.
Support the on-site Project Manager(s), and Supervisor, Store Fixture & Merchandising Team, ensuring all resources, fixtures and products are on site without delay.
Ensure all documents, reports, invoices, PO’s and communications are accurate, documented, logged and print ready.
Select and utilize the most appropriate communication channel (email, phone, or in-person) based on the urgency and nature of the request.
Apply for business license(s), building permits, and set-up phone lines and utilities for all projects, as required.
Coordinate permit retrieval and distribute to the awarded General Contractor for on-site posting.
Tender quotes from vendors, as required, for project budgets and special-order items.
Partner with the Project Manager(s) to create project budgets with accuracy to meet project deadlines.
Assist the Senior Manager, Store Development, on Timing of Events Letter for each project and circulate it to the appropriate parties.
Create and issue approved purchase orders for all leaseholds, construction contracts, contract changes, project change orders, work schedules, etc.
Initiate contracts for corporate stores, as required, and forward to Legal for approval and signature (i.e. Waste Management, HVAC, Window/Floor Cleaning etc.) prior to execution.
Suspend corporate store contracts during store closures (i.e. renovation periods), as required (i.e. Waste Management, Canadian Linen, etc.).
Manage the administration of the Purchase Order Program with pricing changes, and new fixtures.
Create and issue Purchase Orders, follow up on receiving, reconciliation, invoicing and reporting in accordance with both department and Company processes.
Create “No Price” copies of all Fixtures & Equipment Purchase Orders in binder format and distribute to the Distribution Centre for each and every project.
Prepares fixture take-offs from approved store fixture layout, verifying counts for accurate ordering in accordance with budgets and report discrepancies.
Count and verify all Leaseholds, Fixture & Equipment with the assistance of Project Manager prior to truck loading by Distribution Center.
Prepare Pre-Fixture Kick off updates out-lining fixture status. Anticipate and proactively manage inventory risks.
Manage and communicate truck schedule for Leaseholds, Fixture & Equipment shipping.
Perform quarterly item maintenance for all Store Development inventory in NAV, including price changes and description changes in Play Zone.
Prepare all NAV requests for inventory inquiries, pre-books, picking and invoicing, as required and provide updates to Senior Manager, Store Development.
Create, maintain, and update warehouse logs to ensure orders are received and shipped on project timeline.
Organize and complete fixture pre-books, as required.
Organize and complete project store warranty information binders as required for the store build.
Submit surveys to stores through portal as required by the business.
Any other duties, as required by the business.

Education & Skills

Post- Secondary education in Business, Administration and/or Project Management
1-3 years’ experience coordinating projects for multi-site retail environment
1-3 years’ experience working in a fast paced, deadline-driven environment
1-3 years’ experience of working with simultaneous projects
Fluent in Microsoft Office Suite. NAV experience required.
Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines
Basic working knowledge of accounting principles and experience with purchase orders and invoicing
Excellent communication skills (both oral and written)
Proficiency and comfort level to communicate in one‑on‑one settings, group situations and over the telephone
Resourceful, attentive with details and maintaining accurate record

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.

Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please.

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More about this job

Responsibilities

The Project Coordinator supports the Project Manager in the day-to-day administration and execution of store development projects, including budgeting, procurement, and communication. They are responsible for managing project documentation, tracking inventory, and ensuring all resources are available to meet project timelines.

Requirements

Candidates must have post-secondary education in Business, Administration, or Project Management along with 1-3 years of experience in a multi-site retail environment. Proficiency in Microsoft Office and NAV, along with strong organizational and communication skills, is required.

Skills

Project coordination
Budgeting
Procurement
Administrative support
Microsoft Office Suite
NAV
Inventory management
Communication
Multi-tasking
Accounting principles
Purchase orders
Invoicing
Vendor management
Contract administration
Retail operations

Benefits

Employer-paid benefits
32-hour flexible work-week program
On-site fitness facility

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Store Development
Retail
NAV
Microsoft Office
Budgeting
Procurement
Purchase Orders
Inventory Management
Contract Administration
Vendor Liaison
Leaseholds
Fixtures
Permits
Invoicing
Project Lifecycle
Multi-site
Warehouse Logs
Business Administration
Project Management

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