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Added 5 mins ago
TH
Plumbing and Electrical Department Supervisor Full-Time - 7062 Clareview
The Home Depot
Canada
- Full-time
…growth. Department Supervisors work with Store Management, Operations teams and external partners to gain the knowledge and support needed to successfully meet the needs of our business and…
Added 5 mins ago
SJ
Assistant Store Manager - Peoples Jewellers - Georgian Mall
Signet Jewelers
Barrie, ON · Canada - Georgian Mall - Barrie, ON
- Full-time
Join our team as an Assistant Store Manager and have a positive impact on many lives. Our Assistant Store Managers assist the Store Manager in maintaining daily focus on individual and team…
Added 5 mins ago
T
Personal Banking Associate (Part Time ,18.75h)- Chabanel, Montreal
TD
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- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 5 mins ago
T
Personal Banking Associate Trainee
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- Full-time
…career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future…
Added 5 mins ago
T
Personal Banking Associate - Dorval (18.75 hours)
TD
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- Part-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 5 mins ago
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Personal Banking Associate Trainee - Dollard-des-Ormeaux (Full time)
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Added 5 mins ago
SC
Senior Manager, Merchandising and ERP Systems
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- Full-time
…Merchandising, Replenishment, and Procurement systems, along with the Retail and Finance modules of the enterprise ERP platform. Build and maintain strong working relationships with…
Added 20 mins ago
DI
Manager, ABM & Paid Digital
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- Full-time
Our clients span verticals including CPG, QSR, retail, technology, financial services, and telecommunications. Our work is led by a team of over 250 strategists, insights consultants,…
Added 20 mins ago
K
Store Manager, Toronto
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- Full-time
Communicate and collaborate with direct manager on identifying successes and rectifying opportunities within all retail pillars; demonstrating a commitment to continuous innovation
Added 20 mins ago
C
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- Full-time
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Added 20 mins ago
KB
Helly Hansen - Assistant Store Manager
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Added 20 mins ago
FB
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- Full-time
…commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending - we offer financial solutions tailored to all Canadians,…
Added 20 mins ago
EM
Management Trainee
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Added 35 mins ago
SD
Merchandiser, Hourly Part Time Day
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Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 35 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
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Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 35 mins ago
LC
Coffee Assistant Department Manager Full Time Day
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- Full-time
…connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact…
Added 50 mins ago
CB
Store Manager CosmoProf 07554
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As a Store Manager, we want you to bring your leadership, talents, and experience to a team-oriented and dynamic environment. We believe that our success is based primarily on the advice…
Added 50 mins ago
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Marketing Manager
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- $85,000 to $95,000 CAD / year
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…in a collaborative environment. Reporting to the Marketing Manager, the successful candidate will oversee eCommerce operations, CRM and marketing automation, digital platform enhancements,…
Added 51 mins ago
Practice Manager- Hôpital Vétérinaire Embrun Veterinary Hospital
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Added 51 mins ago
Pharmacy Manager
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Added 51 mins ago
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Full Time Keyholder (Store 2451 - Stroud)
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Added 1 hour ago
B
Regional Operations Manager - HVAC
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The Regional Operations Manager – HVAC is responsible for the effective leadership, technical oversight, and operational performance of a skilled trades team with a strong concentration in…
Added 1 hour ago
MM
Interim Branch Manager (12 month contract)
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Interim Branch Manager lead the day-to-day success of a Money Mart branch while remaining hands-on with customer service and branch operations. This is a working-manager role for someone…
Added 1 hour ago
Q
Business Development Manager/Field Sales - (Parcel Lockers) - Vancouver, BC, Canada
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- $80,000 to $108,196 CAD / year
- Full-time
As a Business Development / Site Acquisition Manager, you will play a critical role in expanding our parcel locker footprint by identifying, securing, and developing high-value locations…
Added 1 hour ago
GT
Franchisee In Training (Canada)
Giant Tiger
Ottawa, ON
- Full-time
University or College certification in Business Administration, Retail Management, Operations Manager, a related field or equivalent years of retail experience

Bulk Barn

Project Coordinator

Aurora, ON, Canada

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

About Us

Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

Our Values:

High Standards
Passionate
Committed
Exciting and Fun
Supportive
Customer Oriented

What We Offer

In addition to a competitive compensation program and employer-paid benefits, we also include:

32-hour flexible work-week program currently being tested
Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Job Purpose
The Project Coordinator is responsible for supporting the Project Manager(s) in the day-to-day activities within a Store Development project, including but not limited to; new stores, relocations, expansions, downsizes, renovations, rollouts and prebooks. The Project Coordinator provides “hands on” support throughout the full store project cycle including take-off counts, budgets, communication, and procurement.

The primary purpose of the role is to support the smooth, efficient execution of projects by managing administrative details, organizing resources and facilitating communication between team members and the Project Managers. The Project Coordinator will oversee NAV and the requirements for issuing Purchase Orders, Receiving, Invoicing, Item Code Descriptions, Item Codes, Maintenance and create process documents and ensure that they are being completed correctly.

Duties and Responsibilities

Support the Project Manager(s) in the administration of contract changes, project change orders, work schedules, deficiencies and asset lists within each designated region.
Manage changes to project scope and identify potential crises for communication to the Senior Manager, Store Development indicating any threats to timeline or budget for each project.
Monitor project progress, track budgets, expenditures and resource availability, inventory risks to ensure project delivery is on time and on budget.
Serve as the first point of contact for day-to-day hurdles during the fixture period, providing fast and practical solutions to the Project Manager(s) and Senior Manager, Store Development for resolution.
Act as a liaison between Franchisees, Store Managers, internal stakeholders and third-party vendors to ensure effective communication (verbally and in writing) regarding project timeline/execution.
Support the on-site Project Manager(s), and Supervisor, Store Fixture & Merchandising Team, ensuring all resources, fixtures and products are on site without delay.
Ensure all documents, reports, invoices, PO’s and communications are accurate, documented, logged and print ready.
Select and utilize the most appropriate communication channel (email, phone, or in-person) based on the urgency and nature of the request.
Apply for business license(s), building permits, and set-up phone lines and utilities for all projects, as required.
Coordinate permit retrieval and distribute to the awarded General Contractor for on-site posting.
Tender quotes from vendors, as required, for project budgets and special-order items.
Partner with the Project Manager(s) to create project budgets with accuracy to meet project deadlines.
Assist the Senior Manager, Store Development, on Timing of Events Letter for each project and circulate it to the appropriate parties.
Create and issue approved purchase orders for all leaseholds, construction contracts, contract changes, project change orders, work schedules, etc.
Initiate contracts for corporate stores, as required, and forward to Legal for approval and signature (i.e. Waste Management, HVAC, Window/Floor Cleaning etc.) prior to execution.
Suspend corporate store contracts during store closures (i.e. renovation periods), as required (i.e. Waste Management, Canadian Linen, etc.).
Manage the administration of the Purchase Order Program with pricing changes, and new fixtures.
Create and issue Purchase Orders, follow up on receiving, reconciliation, invoicing and reporting in accordance with both department and Company processes.
Create “No Price” copies of all Fixtures & Equipment Purchase Orders in binder format and distribute to the Distribution Centre for each and every project.
Prepares fixture take-offs from approved store fixture layout, verifying counts for accurate ordering in accordance with budgets and report discrepancies.
Count and verify all Leaseholds, Fixture & Equipment with the assistance of Project Manager prior to truck loading by Distribution Center.
Prepare Pre-Fixture Kick off updates out-lining fixture status. Anticipate and proactively manage inventory risks.
Manage and communicate truck schedule for Leaseholds, Fixture & Equipment shipping.
Perform quarterly item maintenance for all Store Development inventory in NAV, including price changes and description changes in Play Zone.
Prepare all NAV requests for inventory inquiries, pre-books, picking and invoicing, as required and provide updates to Senior Manager, Store Development.
Create, maintain, and update warehouse logs to ensure orders are received and shipped on project timeline.
Organize and complete fixture pre-books, as required.
Organize and complete project store warranty information binders as required for the store build.
Submit surveys to stores through portal as required by the business.
Any other duties, as required by the business.

Education & Skills

Post- Secondary education in Business, Administration and/or Project Management
1-3 years’ experience coordinating projects for multi-site retail environment
1-3 years’ experience working in a fast paced, deadline-driven environment
1-3 years’ experience of working with simultaneous projects
Fluent in Microsoft Office Suite. NAV experience required.
Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines
Basic working knowledge of accounting principles and experience with purchase orders and invoicing
Excellent communication skills (both oral and written)
Proficiency and comfort level to communicate in one‑on‑one settings, group situations and over the telephone
Resourceful, attentive with details and maintaining accurate record

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.

Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please.

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More about this job

Responsibilities

The Project Coordinator supports the Project Manager in the day-to-day administration and execution of store development projects, including budgeting, procurement, and communication. They are responsible for managing project documentation, tracking inventory, and ensuring all resources are available to meet project timelines.

Requirements

Candidates must have post-secondary education in Business, Administration, or Project Management along with 1-3 years of experience in a multi-site retail environment. Proficiency in Microsoft Office and NAV, along with strong organizational and communication skills, is required.

Skills

Project coordination
Budgeting
Procurement
Administrative support
Microsoft Office Suite
NAV
Inventory management
Communication
Multi-tasking
Accounting principles
Purchase orders
Invoicing
Vendor management
Contract administration
Retail operations

Benefits

Employer-paid benefits
32-hour flexible work-week program
On-site fitness facility

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Store Development
Retail
NAV
Microsoft Office
Budgeting
Procurement
Purchase Orders
Inventory Management
Contract Administration
Vendor Liaison
Leaseholds
Fixtures
Permits
Invoicing
Project Lifecycle
Multi-site
Warehouse Logs
Business Administration
Project Management

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