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Added 12 mins ago
OH
Hospitality and Facilities Coordinator
Osler, Hoskin & Harcourt LLP
AB · Calgary, AB
- Full-time
Reporting to the Senior Manager, Office Operations, the Facilities & Hospitality Assistant will execute a variety of administrative tasks in support of the Office Services and Hospitality…
Added 12 mins ago
BC
Manager, Project & Portfolio Management
BC College of Nurses and Midwives
Vancouver, BC
- Full-time
Reporting to the Director, Project and Business Architecture (PBA), the Manager, Project and Portfolio Management leads the day-to-day operation and continuous improvement of BCCNM’s…
Added 12 mins ago
CH
Operations Supervisor
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Brandon, MB
- Full-time
Escalate issues/concerns to Operations Manager/Senior Management when required
Added 27 mins ago
HO Accounting & Finance - Credit & Collections Analyst
Nippon Express Canada
Mississauga, ON
This position reports directly to the Accounting Assistant Manager and shall have the overall responsibilities for the collection of accounts receivables, monitor customer accounts, posting…
Added 27 mins ago
OL
Licensed Practical Nurse - Part Time(0.45)
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Calgary, AB
- Part-time
…personal mission has grown into one of Western Canada’s leading senior living and continuing care…
Added 28 mins ago
ML
Live Supply Chain Data Administrator
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- $47,000 to $57,000 CAD / year
- Full-time
Reporting to the Live Supply Chain Science and Analytics Manager, the Live Supply Chain Data Administrator will be responsible to database key payments data required by Live Supply Chain…
Added 28 mins ago
HC
Technical Director
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- Full-time
Partner with Manager, Event Operations, and senior management in the development, implementation and monitoring of operational procedures and guidelines for the Event Operations department.
Added 28 mins ago
IR
Commercial Property Manager
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Toronto, ON
- Full-time
At least one years experience managing a commercial portfolio or 2+ years experience as a Junior Property Manager / Senior PMA
Added 1 hour ago
CS
Night Attendant- Part Time
Cogir Senior Living
Swift Current, SK · The Bentley Swift Current
- Part-time
Reporting to the Maintenance Manager, the Night Attendant is responsible for responding to incoming calls, greeting and directing all visitors, answering inquiries in a positive and…
Added 1 hour ago
AI
Business System Analyst - D365
American Iron and Metal
Montreal, QC
- Full-time
Reporting to the Manager, Financial ERP, the D365 Business System Analyst is responsible to identify and drive the successful delivery of enhancement opportunities in the Microsoft Dynamics…
Added 1 hour ago
HM
Engineering Manager
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- $170,000 to $200,000 CAD / year
- Full-time
The Engineering Manager is responsible for leading all technical functions at the Hemlo underground operation, including mine planning, surveying, and ground control. This role ensures…
Added 1 hour ago
BO
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Toronto, ON
- Full-time
Assist in the maintenance of accurate investment records and in preparing timely reports for senior management, Board Committees, government partners, auditors, and other stakeholders.
Added 1 hour ago
LS
Plant Manager – Food Production
Lock Search Group
Vancouver, BC · Greater Vancouver, BC
- Full-time
Plant Manager – Food Production (Greater Vancouver Region)
Added 1 hour ago
UO
Dental Assistant 2
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $5,317 to $5,772 CAD / month
- Full-time
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Added 1 hour ago
Clerk II (Accounts Payable)
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Added 1 hour ago
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Added 1 hour ago
Fire Chief
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Under the general direction of the City Manager, the Fire Chief is responsible for the strategic leadership, administration, and operational oversight of the Fire Department, including the…
Added 1 hour ago
E
Senior Engagement Manager
EXL
Canada
- Full-time
Build trusted relationships with client executives and senior business, data, digital, operations, engineering, supply chain, and technology leaders.
Added 1 hour ago
CO
Manager Policy and Risk Management
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- Full-time
The Manager Policy and Risk Management is responsible for research and analysis, policy and procedures, and risk management.
Added 1 hour ago
TS
Senior Property Manager, Residential
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Added 1 hour ago
TP
Service Manager
T&T Power Group
Wellesley, ON
- $80,000 to $95,000 CAD / year
- Full-time
…qualified individual to fill the opening of the GTA Service Manager…
Added 1 hour ago
G
Schedule Manager
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- Full-time
Previous experience as a Schedule Manager, Planning Manager, Senior Planner, or Project Controls Manager.
Added 1 hour ago
GT
Coupa Administrator/Analyst
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- $50 to $60 CAD / hour
- Contract
Act as the senior escalation point for complex workflow, process, and system-related issues.
Added 1 hour ago
SE
Entry-level Environmental Scientist
SOLA Engineering
Vaughan, ON
- Full-time
The incumbent will work under the direction of the Environmental Project Manager and senior technical staff, with oversight by a Qualified Person where required. Assignments will support…
Added 1 hour ago
CR
Maintenance Manager
COGIR Real Estate
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- Full-time
As our next Maintenance Manager you are a maintenance professional ready to engage in hands-on tasks when needed. As a working manager, you will guide the environmental services team in…

Bulk Barn

Project Coordinator

Aurora, ON, Canada

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

About Us

Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

Our Values:

High Standards
Passionate
Committed
Exciting and Fun
Supportive
Customer Oriented

What We Offer

In addition to a competitive compensation program and employer-paid benefits, we also include:

32-hour flexible work-week program currently being tested
Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Job Purpose
The Project Coordinator is responsible for supporting the Project Manager(s) in the day-to-day activities within a Store Development project, including but not limited to; new stores, relocations, expansions, downsizes, renovations, rollouts and prebooks. The Project Coordinator provides “hands on” support throughout the full store project cycle including take-off counts, budgets, communication, and procurement.

The primary purpose of the role is to support the smooth, efficient execution of projects by managing administrative details, organizing resources and facilitating communication between team members and the Project Managers. The Project Coordinator will oversee NAV and the requirements for issuing Purchase Orders, Receiving, Invoicing, Item Code Descriptions, Item Codes, Maintenance and create process documents and ensure that they are being completed correctly.

Duties and Responsibilities

Support the Project Manager(s) in the administration of contract changes, project change orders, work schedules, deficiencies and asset lists within each designated region.
Manage changes to project scope and identify potential crises for communication to the Senior Manager, Store Development indicating any threats to timeline or budget for each project.
Monitor project progress, track budgets, expenditures and resource availability, inventory risks to ensure project delivery is on time and on budget.
Serve as the first point of contact for day-to-day hurdles during the fixture period, providing fast and practical solutions to the Project Manager(s) and Senior Manager, Store Development for resolution.
Act as a liaison between Franchisees, Store Managers, internal stakeholders and third-party vendors to ensure effective communication (verbally and in writing) regarding project timeline/execution.
Support the on-site Project Manager(s), and Supervisor, Store Fixture & Merchandising Team, ensuring all resources, fixtures and products are on site without delay.
Ensure all documents, reports, invoices, PO’s and communications are accurate, documented, logged and print ready.
Select and utilize the most appropriate communication channel (email, phone, or in-person) based on the urgency and nature of the request.
Apply for business license(s), building permits, and set-up phone lines and utilities for all projects, as required.
Coordinate permit retrieval and distribute to the awarded General Contractor for on-site posting.
Tender quotes from vendors, as required, for project budgets and special-order items.
Partner with the Project Manager(s) to create project budgets with accuracy to meet project deadlines.
Assist the Senior Manager, Store Development, on Timing of Events Letter for each project and circulate it to the appropriate parties.
Create and issue approved purchase orders for all leaseholds, construction contracts, contract changes, project change orders, work schedules, etc.
Initiate contracts for corporate stores, as required, and forward to Legal for approval and signature (i.e. Waste Management, HVAC, Window/Floor Cleaning etc.) prior to execution.
Suspend corporate store contracts during store closures (i.e. renovation periods), as required (i.e. Waste Management, Canadian Linen, etc.).
Manage the administration of the Purchase Order Program with pricing changes, and new fixtures.
Create and issue Purchase Orders, follow up on receiving, reconciliation, invoicing and reporting in accordance with both department and Company processes.
Create “No Price” copies of all Fixtures & Equipment Purchase Orders in binder format and distribute to the Distribution Centre for each and every project.
Prepares fixture take-offs from approved store fixture layout, verifying counts for accurate ordering in accordance with budgets and report discrepancies.
Count and verify all Leaseholds, Fixture & Equipment with the assistance of Project Manager prior to truck loading by Distribution Center.
Prepare Pre-Fixture Kick off updates out-lining fixture status. Anticipate and proactively manage inventory risks.
Manage and communicate truck schedule for Leaseholds, Fixture & Equipment shipping.
Perform quarterly item maintenance for all Store Development inventory in NAV, including price changes and description changes in Play Zone.
Prepare all NAV requests for inventory inquiries, pre-books, picking and invoicing, as required and provide updates to Senior Manager, Store Development.
Create, maintain, and update warehouse logs to ensure orders are received and shipped on project timeline.
Organize and complete fixture pre-books, as required.
Organize and complete project store warranty information binders as required for the store build.
Submit surveys to stores through portal as required by the business.
Any other duties, as required by the business.

Education & Skills

Post- Secondary education in Business, Administration and/or Project Management
1-3 years’ experience coordinating projects for multi-site retail environment
1-3 years’ experience working in a fast paced, deadline-driven environment
1-3 years’ experience of working with simultaneous projects
Fluent in Microsoft Office Suite. NAV experience required.
Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines
Basic working knowledge of accounting principles and experience with purchase orders and invoicing
Excellent communication skills (both oral and written)
Proficiency and comfort level to communicate in one‑on‑one settings, group situations and over the telephone
Resourceful, attentive with details and maintaining accurate record

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.

Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please.

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More about this job

Responsibilities

The Project Coordinator supports the Project Manager in the day-to-day administration and execution of store development projects, including budgeting, procurement, and communication. They are responsible for managing project documentation, tracking inventory, and ensuring all resources are available to meet project timelines.

Requirements

Candidates must have post-secondary education in Business, Administration, or Project Management along with 1-3 years of experience in a multi-site retail environment. Proficiency in Microsoft Office and NAV, along with strong organizational and communication skills, is required.

Skills

Project coordination
Budgeting
Procurement
Administrative support
Microsoft Office Suite
NAV
Inventory management
Communication
Multi-tasking
Accounting principles
Purchase orders
Invoicing
Vendor management
Contract administration
Retail operations

Benefits

Employer-paid benefits
32-hour flexible work-week program
On-site fitness facility

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Store Development
Retail
NAV
Microsoft Office
Budgeting
Procurement
Purchase Orders
Inventory Management
Contract Administration
Vendor Liaison
Leaseholds
Fixtures
Permits
Invoicing
Project Lifecycle
Multi-site
Warehouse Logs
Business Administration
Project Management

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