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Added 14 mins ago
PC
Team Leader - Hazardous Materials Division
Pinchin Canada
Richmond, BC
- $90,000 to $105,000 CAD / year
- Full-time
Reporting to the Operations Manager, the Team Leader is responsible for the efficient and profitable operation of their division within their assigned region. Team Leaders also fulfill a…
Added 14 mins ago
BG
Senior Project Manager
Brandt Group of Companies
Zehner
- Full-time
Brandt Development Ltd is currently seeking a Senior Project Manager for our Regina,SK, location.
Added 14 mins ago
BH
Property Representative 1 - Distribution Acquisitions
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Vancouver, BC
- Full-time
…collaboratively with various business groups (Distribution/Field Operations, Engineering and Generation) as well as external stakeholders to support project delivery of distribution…
Added 14 mins ago
PL
Engineering Study Manager - PL#44559
Peter Lucas
Kamloops, BC
- Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for an Engineering Study Manager to join our team.
Added 14 mins ago
Branch Administrator
City of Edmonton
AB
Operating as the central information hub for the Office of the Branch Manager, you will deliver senior-level administrative support to ensure the efficiency and responsiveness of branch…
Added 14 mins ago
D
Senior Revenue Operations Manager (Remote Canada)
Directive
Remote, Canada
- Full-time
- Remote
We're hiring a Senior Revenue Operations Manager to own the systems our go-to-market runs on. You'll sit on the internal marketing team as the operator behind the Marketing and Sales teams,…
Added 14 mins ago
D
Senior Marketing Operations Manager (Remote Canada)
Directive
Remote, Canada
- Full-time
- Remote
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Added 14 mins ago
1
Senior GTM Program Manager
1Password
Remote, Canada
- Full-time
- Remote
…trusted. We innovated the market-leading enterprise password manager and pioneered Unified Access Management, a new cybersecurity category built for the way people and AI agents work today.…
Added 14 mins ago
AG
Senior Mill Projects Engineer
Artemis Gold - Blackwater Project
BC
- Other
The Senior Mill Projects Engineer will work closely with Mill Operations, Metallurgy, Maintenance, Reliability, E&I, Supply Chain, Major Projects, and external engineering and construction…
Added 14 mins ago
AG
Senior Analyst, Marketing Science
Adelphi Group
Toronto, ON
- Full-time
Communicate with clients about media, data operations, measurement, competitive analysis, testing, modeling requirements, and results.
Added 29 mins ago
C
Change Management Manager
Cella
Toronto, ON · Greater Toronto Area, Canada
- $40 to $46 CAD / hour
- Contract
…environments, possessing the executive presence to influence senior leadership and align cross-functional teams toward shared business…
Added 29 mins ago
S
Senior Account Manager
SoTalent
Richmond Hill, ON
- Full-time
We are seeking a Key Account Manager to lead the development and execution of customer business plans for a major retail account. In this role, you will be responsible for driving sales…
Added 29 mins ago
CD
Senior Accountant
Conwest Developments
Vancouver, BC
- $88,000 to $105,000 CAD / year
- Full-time
The Senior Accountant is a key member of the corporate accounting team and works directly with the Manager, Accounting to deliver accurate, timely, and well-supported financial information…
Added 29 mins ago
HV
Controller
Hockley Valley Resort
Mono, ON
- Full-time
…scenic countryside. With 108 guest rooms and a diverse range of operations - including restaurants, a lounge, banquets and events, skiing, golf, a spa, and a winery - our business offers an…
Added 44 mins ago
OH
Senior Product Manager
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- Full-time
The Senior Product Manager provides strategic leadership for the planning, development, and delivery of digital health products. The role is responsible for defining product vision and…
Added 44 mins ago
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Vendor Manager II
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Toronto, ON
- Full-time
Impacts a range of functional programs and operations across own and related teams
Added 44 mins ago
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Senior Finance Analyst
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…deliver reliable, secure, and innovative platforms that enhance operations and user…
Added 44 mins ago
SL
Senior Consultant, AI Strategy & Program Execution
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Toronto, ON · Waterloo, ON · Sun Life Waterloo King
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The AI Enablement & Acceleration team is seeking a Senior Consultant, AI Strategy & Program Execution to support in shaping, driving, and delivering AI initiatives across Sun Life.
Added 59 mins ago
Project Manager - Hybrid Power & Electrification
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Senior Project Manager – Hybrid Power & Electrification
Added 59 mins ago
PC
Junior Compliance Manager ( Calgary, AB)
Phantom Compliance
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- Full-time
Review routine workflows to spot errors, missing steps, or delays, and suggest simple fixes to senior staff.
Added 59 mins ago
PC
Service Delivery Manager ( Blairmore, AB)
Phantom Compliance
Crowsnest Pass, AB
- Part-time
We are seeking an experienced and proactive Service Delivery Manager (SDM) to oversee end-to-end client engagement operations. In this role, you will act as the operational bridge between…
Added 59 mins ago
NB
Plant Manager
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- Full-time
Role Description Reporting to the President & COO, the Plant Manager is responsible for the overall hands-on leadership, performance, and management of the Kamloops facility. This role…
Added 1 hour ago
NV
Senior System Analyst (ID#5593)
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Vancouver, BC · Greater Vancouver Metropolitan Area
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New Value Solutions (NVS), a national IT consulting firm, is seeking a Senior Systems Analyst specializing in Oracle Cerner Millennium Clinical Trials applications to support a client's…
Added 1 hour ago
S
Senior Software Engineering Manager
symplistic.ai
Woodbridge, ON
- $150,000 CAD / year
- Full-time
We seek a hands-on Engineering Manager to lead ContentIQ's development, quality, delivery, and operation. You'll mentor engineers while actively coding, making architectural decisions, and…
Added 1 hour ago
FK
Manager, Tender & Contracts Operations
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Toronto, ON
- Full-time
We are currently seeking a Manager, Tender & Contracts Operations (French-English bilingualism strongly preferred) to join our team

Bulk Barn

Project Coordinator

Aurora, ON, Canada

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

About Us

Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

Our Values:

High Standards
Passionate
Committed
Exciting and Fun
Supportive
Customer Oriented

What We Offer

In addition to a competitive compensation program and employer-paid benefits, we also include:

32-hour flexible work-week program currently being tested
Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Job Purpose
The Project Coordinator is responsible for supporting the Project Manager(s) in the day-to-day activities within a Store Development project, including but not limited to; new stores, relocations, expansions, downsizes, renovations, rollouts and prebooks. The Project Coordinator provides “hands on” support throughout the full store project cycle including take-off counts, budgets, communication, and procurement.

The primary purpose of the role is to support the smooth, efficient execution of projects by managing administrative details, organizing resources and facilitating communication between team members and the Project Managers. The Project Coordinator will oversee NAV and the requirements for issuing Purchase Orders, Receiving, Invoicing, Item Code Descriptions, Item Codes, Maintenance and create process documents and ensure that they are being completed correctly.

Duties and Responsibilities

Support the Project Manager(s) in the administration of contract changes, project change orders, work schedules, deficiencies and asset lists within each designated region.
Manage changes to project scope and identify potential crises for communication to the Senior Manager, Store Development indicating any threats to timeline or budget for each project.
Monitor project progress, track budgets, expenditures and resource availability, inventory risks to ensure project delivery is on time and on budget.
Serve as the first point of contact for day-to-day hurdles during the fixture period, providing fast and practical solutions to the Project Manager(s) and Senior Manager, Store Development for resolution.
Act as a liaison between Franchisees, Store Managers, internal stakeholders and third-party vendors to ensure effective communication (verbally and in writing) regarding project timeline/execution.
Support the on-site Project Manager(s), and Supervisor, Store Fixture & Merchandising Team, ensuring all resources, fixtures and products are on site without delay.
Ensure all documents, reports, invoices, PO’s and communications are accurate, documented, logged and print ready.
Select and utilize the most appropriate communication channel (email, phone, or in-person) based on the urgency and nature of the request.
Apply for business license(s), building permits, and set-up phone lines and utilities for all projects, as required.
Coordinate permit retrieval and distribute to the awarded General Contractor for on-site posting.
Tender quotes from vendors, as required, for project budgets and special-order items.
Partner with the Project Manager(s) to create project budgets with accuracy to meet project deadlines.
Assist the Senior Manager, Store Development, on Timing of Events Letter for each project and circulate it to the appropriate parties.
Create and issue approved purchase orders for all leaseholds, construction contracts, contract changes, project change orders, work schedules, etc.
Initiate contracts for corporate stores, as required, and forward to Legal for approval and signature (i.e. Waste Management, HVAC, Window/Floor Cleaning etc.) prior to execution.
Suspend corporate store contracts during store closures (i.e. renovation periods), as required (i.e. Waste Management, Canadian Linen, etc.).
Manage the administration of the Purchase Order Program with pricing changes, and new fixtures.
Create and issue Purchase Orders, follow up on receiving, reconciliation, invoicing and reporting in accordance with both department and Company processes.
Create “No Price” copies of all Fixtures & Equipment Purchase Orders in binder format and distribute to the Distribution Centre for each and every project.
Prepares fixture take-offs from approved store fixture layout, verifying counts for accurate ordering in accordance with budgets and report discrepancies.
Count and verify all Leaseholds, Fixture & Equipment with the assistance of Project Manager prior to truck loading by Distribution Center.
Prepare Pre-Fixture Kick off updates out-lining fixture status. Anticipate and proactively manage inventory risks.
Manage and communicate truck schedule for Leaseholds, Fixture & Equipment shipping.
Perform quarterly item maintenance for all Store Development inventory in NAV, including price changes and description changes in Play Zone.
Prepare all NAV requests for inventory inquiries, pre-books, picking and invoicing, as required and provide updates to Senior Manager, Store Development.
Create, maintain, and update warehouse logs to ensure orders are received and shipped on project timeline.
Organize and complete fixture pre-books, as required.
Organize and complete project store warranty information binders as required for the store build.
Submit surveys to stores through portal as required by the business.
Any other duties, as required by the business.

Education & Skills

Post- Secondary education in Business, Administration and/or Project Management
1-3 years’ experience coordinating projects for multi-site retail environment
1-3 years’ experience working in a fast paced, deadline-driven environment
1-3 years’ experience of working with simultaneous projects
Fluent in Microsoft Office Suite. NAV experience required.
Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines
Basic working knowledge of accounting principles and experience with purchase orders and invoicing
Excellent communication skills (both oral and written)
Proficiency and comfort level to communicate in one‑on‑one settings, group situations and over the telephone
Resourceful, attentive with details and maintaining accurate record

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.

Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please.

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More about this job

Responsibilities

The Project Coordinator supports the Project Manager in the day-to-day administration and execution of store development projects, including budgeting, procurement, and communication. They are responsible for managing project documentation, tracking inventory, and ensuring all resources are available to meet project timelines.

Requirements

Candidates must have post-secondary education in Business, Administration, or Project Management along with 1-3 years of experience in a multi-site retail environment. Proficiency in Microsoft Office and NAV, along with strong organizational and communication skills, is required.

Skills

Project coordination
Budgeting
Procurement
Administrative support
Microsoft Office Suite
NAV
Inventory management
Communication
Multi-tasking
Accounting principles
Purchase orders
Invoicing
Vendor management
Contract administration
Retail operations

Benefits

Employer-paid benefits
32-hour flexible work-week program
On-site fitness facility

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Store Development
Retail
NAV
Microsoft Office
Budgeting
Procurement
Purchase Orders
Inventory Management
Contract Administration
Vendor Liaison
Leaseholds
Fixtures
Permits
Invoicing
Project Lifecycle
Multi-site
Warehouse Logs
Business Administration
Project Management

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