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Added 5 mins ago
A
Sr. Project Coordinator
AIIM
Toronto, ON · Scarborough, ON
- Full-time
We’re looking for a Senior Project Coordinator to own project governance, coordination and reporting for a full-scale ERP implementation, and to bring technical delivery discipline to our…
Added 5 mins ago
GW
Events Coordinator
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Toronto, ON
- $55,000 to $68,000 CAD / year
- Full-time
We are seeking an Events Coordinator to join our Toronto office for a 13 month contract!
Added 5 mins ago
CD
Specialist, Intervenor
CNIB Deafblind Community Services
Hamilton, ON
- $28.83 CAD / hour
- Full-time
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Added 5 mins ago
ST
Individual and Family Therapist
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Toronto, ON
- $72,340 to $83,881 CAD / year
- Full-time
…psychotherapy and counselling, as part of a multi-disciplinary team providing evidence informed services to children, adolescents and their families with a variety of severe social,…
Added 5 mins ago
SI
Project Coordinator
Symtech Innovations Ltd.
Richmond Hill, ON
- Full-time
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Added 5 mins ago
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Added 5 mins ago
TI
Document Control Coordinator
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Vancouver, BC
- $66,000 to $91,000 CAD / year
- Full-time
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Added 5 mins ago
GE
Construction Coordinator- Day Shift
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AB · Edmonton, AB
- Contract
Our team is currently looking for a Construction Coordinator for one of our clients in the Chemical Industry.
Added 5 mins ago
E
Administrative Coordinator
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- Full-time
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Added 5 mins ago
Fire Chief
The Corporation of The City of St. Thomas
St. Thomas, ON
An Opportunity to Join Our Dynamic Team … in a Dynamic City
Added 5 mins ago
M
Project Coordinator
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Toronto, ON
- Full-time
The Stations, Civils & Track Program Delivery team is seeking a Project Coordinator for the Northern Corridors Stations Caledonia department. Reporting to the Manager, Program Delivery,…
Added 6 mins ago
BI
Supply Chain Coordinator - Day shift (Monday to Friday 8:00-16:00)
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- Full-time
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Added 6 mins ago
Supervisor, Nursing
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Added 6 mins ago
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Communications Coordinator - Coordonnateur des communications
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Ottawa, ON
- Full-time
Our national team is passionate about our work, and the difference we make with the research, resources and innovation we develop collaboratively with partners and share with Indigenous…
Added 20 mins ago
FA
Supervisor, Departure Control Systems
Flair Airlines
Toronto, ON
- Full-time
…frequencies, and introduce more services, we’re looking for passionate team members to help us in our mission to make air travel accessible for everyone. We know who we are, and we’re…
Added 20 mins ago
AR
Export Coordinator
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- $50,000 to $60,000 CAD / year
- Full-time
ABC Recycling Ltd. is seeking a detail-oriented and organized Export Coordinator to join our team. The successful candidate will be responsible for coordinating domestic and international…
Added 20 mins ago
Coordinator, Recruitment, Outreach and Community Engagement
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…community engagement. Our recruitment, outreach, and engagement team connects prospective students, educators, and community partners with opportunities in FASS, promoting access to higher…
Added 21 mins ago
HM
Buyer, Digital Investment & Activation
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Toronto, ON
- Full-time
…Buyer, Digital Investment & Activation to join our growing team in Canada. This individual will support the digital activation team in executing campaign activity, with a heavy focus on…
Added 35 mins ago
CC
Coordinator, Emergency Response
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SK · Saskatchewan, Canada
- Full-time
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Added 35 mins ago
CT
Inventory Coordinator
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ON · Ontario, Canada
- Full-time
To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a/an Inventory Coordinator in USA Ontario, Ca.
Added 35 mins ago
GK
Privacy and Health Information Coordinator
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Ajax, ON
- Contract
…and personal achievement with our clients, caregivers, and team members. Though a collaborative, multi-disciplinary approach, members of Team Grandview strive to provide culturally-safer,…
Added 35 mins ago
NP
Coordinator, Maintenance & Projects
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- Full-time
Join the Team Behind One of the World’s Most Iconic Destinations
Added 35 mins ago
OL
Education Coordinator
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…Learning Winnipeg is looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 35 mins ago
PP
Logistics Coordinator
Proforce Personnel
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
…distribution across Canada. They’re growing their logistics team and looking for a bilingual coordinator to keep inbound shipments running smoothly from origin to…
Added 35 mins ago
Q
Recruitment Coordinator, Qualico
Qualico
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- Full-time
As the Recruitment Coordinator you keep recruitment activities organized, accurate and moving forward. You will coordinate job postings, administer reference and background checks and…

Bulk Barn

Project Coordinator

Aurora, ON, Canada

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

About Us

Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.

Our Values:

High Standards
Passionate
Committed
Exciting and Fun
Supportive
Customer Oriented

What We Offer

In addition to a competitive compensation program and employer-paid benefits, we also include:

32-hour flexible work-week program currently being tested
Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

Job Purpose
The Project Coordinator is responsible for supporting the Project Manager(s) in the day-to-day activities within a Store Development project, including but not limited to; new stores, relocations, expansions, downsizes, renovations, rollouts and prebooks. The Project Coordinator provides “hands on” support throughout the full store project cycle including take-off counts, budgets, communication, and procurement.

The primary purpose of the role is to support the smooth, efficient execution of projects by managing administrative details, organizing resources and facilitating communication between team members and the Project Managers. The Project Coordinator will oversee NAV and the requirements for issuing Purchase Orders, Receiving, Invoicing, Item Code Descriptions, Item Codes, Maintenance and create process documents and ensure that they are being completed correctly.

Duties and Responsibilities

Support the Project Manager(s) in the administration of contract changes, project change orders, work schedules, deficiencies and asset lists within each designated region.
Manage changes to project scope and identify potential crises for communication to the Senior Manager, Store Development indicating any threats to timeline or budget for each project.
Monitor project progress, track budgets, expenditures and resource availability, inventory risks to ensure project delivery is on time and on budget.
Serve as the first point of contact for day-to-day hurdles during the fixture period, providing fast and practical solutions to the Project Manager(s) and Senior Manager, Store Development for resolution.
Act as a liaison between Franchisees, Store Managers, internal stakeholders and third-party vendors to ensure effective communication (verbally and in writing) regarding project timeline/execution.
Support the on-site Project Manager(s), and Supervisor, Store Fixture & Merchandising Team, ensuring all resources, fixtures and products are on site without delay.
Ensure all documents, reports, invoices, PO’s and communications are accurate, documented, logged and print ready.
Select and utilize the most appropriate communication channel (email, phone, or in-person) based on the urgency and nature of the request.
Apply for business license(s), building permits, and set-up phone lines and utilities for all projects, as required.
Coordinate permit retrieval and distribute to the awarded General Contractor for on-site posting.
Tender quotes from vendors, as required, for project budgets and special-order items.
Partner with the Project Manager(s) to create project budgets with accuracy to meet project deadlines.
Assist the Senior Manager, Store Development, on Timing of Events Letter for each project and circulate it to the appropriate parties.
Create and issue approved purchase orders for all leaseholds, construction contracts, contract changes, project change orders, work schedules, etc.
Initiate contracts for corporate stores, as required, and forward to Legal for approval and signature (i.e. Waste Management, HVAC, Window/Floor Cleaning etc.) prior to execution.
Suspend corporate store contracts during store closures (i.e. renovation periods), as required (i.e. Waste Management, Canadian Linen, etc.).
Manage the administration of the Purchase Order Program with pricing changes, and new fixtures.
Create and issue Purchase Orders, follow up on receiving, reconciliation, invoicing and reporting in accordance with both department and Company processes.
Create “No Price” copies of all Fixtures & Equipment Purchase Orders in binder format and distribute to the Distribution Centre for each and every project.
Prepares fixture take-offs from approved store fixture layout, verifying counts for accurate ordering in accordance with budgets and report discrepancies.
Count and verify all Leaseholds, Fixture & Equipment with the assistance of Project Manager prior to truck loading by Distribution Center.
Prepare Pre-Fixture Kick off updates out-lining fixture status. Anticipate and proactively manage inventory risks.
Manage and communicate truck schedule for Leaseholds, Fixture & Equipment shipping.
Perform quarterly item maintenance for all Store Development inventory in NAV, including price changes and description changes in Play Zone.
Prepare all NAV requests for inventory inquiries, pre-books, picking and invoicing, as required and provide updates to Senior Manager, Store Development.
Create, maintain, and update warehouse logs to ensure orders are received and shipped on project timeline.
Organize and complete fixture pre-books, as required.
Organize and complete project store warranty information binders as required for the store build.
Submit surveys to stores through portal as required by the business.
Any other duties, as required by the business.

Education & Skills

Post- Secondary education in Business, Administration and/or Project Management
1-3 years’ experience coordinating projects for multi-site retail environment
1-3 years’ experience working in a fast paced, deadline-driven environment
1-3 years’ experience of working with simultaneous projects
Fluent in Microsoft Office Suite. NAV experience required.
Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines
Basic working knowledge of accounting principles and experience with purchase orders and invoicing
Excellent communication skills (both oral and written)
Proficiency and comfort level to communicate in one‑on‑one settings, group situations and over the telephone
Resourceful, attentive with details and maintaining accurate record

Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.

Thank you for your interest. Only those candidates who are selected for an interview will be contacted. No telephone calls please.

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More about this job

Responsibilities

The Project Coordinator supports the Project Manager in the day-to-day administration and execution of store development projects, including budgeting, procurement, and communication. They are responsible for managing project documentation, tracking inventory, and ensuring all resources are available to meet project timelines.

Requirements

Candidates must have post-secondary education in Business, Administration, or Project Management along with 1-3 years of experience in a multi-site retail environment. Proficiency in Microsoft Office and NAV, along with strong organizational and communication skills, is required.

Skills

Project coordination
Budgeting
Procurement
Administrative support
Microsoft Office Suite
NAV
Inventory management
Communication
Multi-tasking
Accounting principles
Purchase orders
Invoicing
Vendor management
Contract administration
Retail operations

Benefits

Employer-paid benefits
32-hour flexible work-week program
On-site fitness facility

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Store Development
Retail
NAV
Microsoft Office
Budgeting
Procurement
Purchase Orders
Inventory Management
Contract Administration
Vendor Liaison
Leaseholds
Fixtures
Permits
Invoicing
Project Lifecycle
Multi-site
Warehouse Logs
Business Administration
Project Management

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