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Added 9 mins ago
BE
Senior Developer
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- Full-time
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Added 21 mins ago
B
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CU
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Added 48 mins ago
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V|
Project Manager - Mobile Water Projects
Veolia | North America
Oakville, ON
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Reporting to the Project Management Leader for the mining market, the Project Manager - Mobile Water Projects plans, organizes, supervises and controls the execution of mobile unit rental…
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Gestionnaire de Projets - Unités Mobiles/Project Manager - Mobile Water Projects
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Added 2 hours ago
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Gestionnaire de Projets - Unités Mobiles/Project Manager - Mobile Water Projects
Veolia | North America
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BWXT

Office Administrator

Port Elgin, ON, Canada

The base salary range for this position in Ontario (CA-ON) at the start of employment is expected to be between $49,000 and $65,000 per year.

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Job details

Pay: The base salary range for this position in Ontario (CA-ON) at the start of employment is expected to be between $49,000 and $65,000 per year.
Experience: BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment.
Posting language: English
Posted: Oct 21, 2026

Original job description

BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more atwww.bwxt.com.

Welcome to BWXT
We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Position Overview:
As our Office Administrator you will provide administrative assistance in accordance with operations of the BWXT Port Elgin facility and the associated Management.

Location:

Port Elgin, ON

Your Day to Day as our Office Administrator

Administrative Support

Prioritize meeting requests, schedule internal and customer meetings for the Project and Commercial Management Team.
Create and review expense reports and p-card statements for approval.
Manage and book domestic and international travel for managers and employees, this may include coordinating travel for large groups supporting international outages.
Make corrections and edits to timesheets as necessary.
Follow up with salary payroll with any adjustments to pay.
Update weekly reports.
Prepare and issue outstanding vacation report for team.
Monitor carry over vacation and issue reports (end of year).
Maintain and enter training records and schedule training to ensure that Quality Assurance program required training is identified and scheduled.
Update procedural changes, review matrix and determine if formal training is required. If so, prepare training forms, advise and issue training forms to be completed by all individuals who require training. Assist in training scheduling, including communication and logistics, and follow-up on any outstanding training.
Order catering for customer meetings, review and approve invoices, code accordingly and submit to finance for payment.
Maintain fire marshal list and act as fire marshal for facility.
Oversee the issuance, tracking, and return of temporary proximity cards to maintain accurate access records.
Receive and manage parcel deliveries for various work groups, ensuring accurate inventory tracking and documentation.
Assist the Facilities Manager with planning and coordinating external contractors to support onsite projects and maintenance activities.

Office Supplies

Review office supplies on hand and order as required.
Order office supplies required for project support at site and ensure project is charged appropriately.
Review items ordered to avoid duplication, ensure cost effectiveness and ensure items are charged properly.

General Administration

Post revised forms and additional information on the Nuclear Services portal and/or SharePoint.
Approve purchase requisitions and purchase orders on behalf of managers / project managers.
Prepare documents (e.g. correspondence, agendas, minutes, memos, org. charts, reports, presentations etc.) to communicate information to the team or create documentation in paper or electronic format.
Print documents required for reports • Resolve computer/printer/equipment issues.
Distribute all incoming mail.
Monitor and book meeting rooms.
Transfer calls as required.
Direct caterers, visitors, customers, suppliers, etc. to correct individuals and/or to the conference room

Continuous Improvement

Monitor documents to ensure they are properly identified as proprietary and confidential.
Investigate availability and costs for one-time and/or non-traditional purchase requests.

Required Qualifications:

High school diploma.
In-depth knowledge of office business processes and practices acquired through a minimum of two years’ experience in an administrative support role.
Excellent computer skills – Microsoft Word, Excel, PowerPoint, and Outlook
Outstanding and professional interpersonal, verbal and written communication skills with the ability to work effectively as part of a team or independently.
sharp attention to detail with the ability to anticipate problems to prevent delays and ensure success (i.e. scheduling conflicts, meeting attendees out of the office, etc.)
Practices good judgment, discretion, and confidentiality of sensitive information regarding department activities.
Superior problem solving, time management and organizational skills with a commitment to process improvement.
Experience with SAP would be an asset.
Valid nuclear generating station site security clearance an asset.

WHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
Work-Life Balance – Flexible schedules and compressed workweek option available
Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
Fun & Connection – Engage in team-building activities organized by our Social Committee.

Ready to grow with us? Apply now and let’s build something amazing together!

BWXT confirms that the position represents a current vacancy within our organization.

At BWXT, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.

The base salary range for this position in Ontario (CA-ON) at the start of employment is expected to be between $49,000 and $65,000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access the recruitment process and employment related information while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.

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More about this job

Responsibilities

The Office Administrator provides comprehensive administrative support to the Port Elgin facility, including scheduling, travel coordination, and expense management. They also oversee office supplies, facility access, and document control to ensure efficient daily operations.

Requirements

Candidates must have a high school diploma and at least two years of experience in an administrative support role. Proficiency in Microsoft Office suite and strong interpersonal skills are essential for this position.

Skills

Administrative support
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Time management
Organizational skills
Problem solving
Communication
SAP
Data entry
Scheduling
Expense reporting
Inventory tracking
Document preparation

Benefits

Health insurance
Dental coverage
Vision coverage
Disability coverage
Educational refund plan
Gym membership discounts
Mental health support programs
Referral bonuses

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Nuclear Power
Project Management
SAP
Expense Reports
Travel Coordination
Timesheets
Quality Assurance
Training Records
Facilities Management
Procurement
Purchase Requisitions
SharePoint
Confidentiality
Data Entry
Inventory Management
Security Clearance
Administrative Support
Document Control
Logistics

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