Office administrator jobs in Canada

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Added 11 days ago
SC
Agent(e) Administratif(ve), Classe 2 - Administrative Agent, Class 2
Shriners Children's
Montreal, QC · Shriners Children's - Quebec
- Full-time
Quart de travail : Jour · Work Shift: Day Shift
Added 11 days ago
RS
Finance & Administrative Coordinator
Rutke Search
Ottawa, ON
- $80,000 to $100,000 CAD / year
- Full-time
Location: Ottawa (hybrid, in office 3 days per week)
Added 11 days ago
Traffic Office Coordinator
Domtar Products
Surrey, BC
This is for an evening shift 3:30 to Midnight Monday to Froday
Added 11 days ago
H&
Office Administrator
Hammerschlag & Joffe Inc.
Toronto, ON
- Full-time
H&J is looking for an organized and detail-oriented Office Administrator to join our Administrative Team.
Added 11 days ago
I
Office Administrator
ITK
Ottawa, ON
- Full-time
Must have strong interpersonal skills; · Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);
Added 11 days ago
ST
Bilingual Office Administrator (Mandarin/English)
Swiftlink Technologies Inc.
Richmond, BC
- Full-time
We are seeking an experienced and detail-oriented Office Administrator to independently handle day-to-day office administration and coordinate routine HR processes. The role requires…
Added 11 days ago
CN
Administrative Officer – Regional Office - Agente administrative/agent administratif – Bureau régional
Canadian Nuclear Safety Commission – Commission canadienne de sûreté nucléaire
SK · Saskatchewan, Canada
- $57,255 to $75,509 CAD / year
- Full-time
Support the regional site office in: facilities and equipment management; office operations and procedures; project and event planning.
Added 11 days ago
P
Test Administrator
Pearson
Halifax, NS
- Part-time
Pearson VUE offers a great environment to start or grow your career, we are now hiring for a part time Test Administrator to join our team in Halifax, NS.
Added 11 days ago
V
Administration Officer
VMCH
Mulgrave, NS
- Full-time
Mulgrave office location | Maximise your take-home pay with salary packaging benefits
Added 11 days ago
SC
Office Administrator (Construction)
Sona Constructor Inc
Hamilton, ON
- Full-time
Role Description The Office Administrator (Construction) is a full-time, on-site role based in Hamilton, ON. This role is responsible for coordinating day-to-day office operations,…
Added 12 days ago
AM
Office Administrator
Avalon Mechanical
Victoria, BC
- Full-time
Avalon Mechanical Consultants Ltd. currently has an opening for a full-time Office Administrator position in our Victoria office to start immediately. This exciting position is an integral…
Added 12 days ago
EM
Office Administrator (Entry Level)
Evertz Microsystems Limited
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 12 days ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
Assist with organizing company files, preparing documents, and maintaining office systems.
Added 12 days ago
Office Manager
EBC Inc.
Mississauga, ON
…Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive…
Added 13 days ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
Important: The successful candidate must have the practical caregiving skills and appropriate training to safely provide assigned care
Added 13 days ago
OS
Office Manager
Oregon State University
ON · Ontario, Canada
- Full-time
The Malheur Experiment Station of Oregon State University is seeking an Office Manager to serve as the operational anchor for an academic community dedicated to scholarship and education on…
Added 13 days ago
SE
Customer Service Representative & Office Administrator
SDR Electric, Plumbing & Heating Inc.
ON · North Augusta, ON
- Full-time
SDR Electric, Plumbing & Heating Inc. is hiring a Customer Service Representative & Office Administrator for a hybrid role based in North Augusta, Ontario, paying $20–$26 per hour based on…
Added 13 days ago
IR
Office Administrator/Receptionist - In-Office, Toronto (Canada)
Info-Tech Research Group
Toronto, ON
- Full-time
You are responsible for first impressions as people enter our office. You are responsible for calls, visitors, schedules, and information so leaders stay focused on work that matters. You…
Added 13 days ago
AA
administrative support officer
Aliments Asta inc
Saint-Alexandre-de-Kamouraska, QC
- Full-time
Added 13 days ago
LH
Assistant Front Office Manager - FT - Chelsea Hotel - Toronto
Langham Hospitality Group
Canada
- Full-time
Provides leadership and direction for Front office /Brilliant Colleagues, ensuring that the service standards and policies of Chelsea Hotel are met. Reporting to the Front Office Manager,…
Added 13 days ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
Added 13 days ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
Added 13 days ago
H
Office Coordinator
hireVouch
Toronto, ON
- Contract
Availability to go to the office 4 days per week (Tuesday to Thursday), but the days can change in case of events at the office
Added 14 days ago
JH
Front Office Coordinator
Jackson Hewitt Tax Service Inc.
Springdale, NB
- Full-time
We're looking for organized, dependable, and self-motivated individuals to join our Jackson Hewitt team as Seasonal Front Office Coordinators!
Added 14 days ago
MH
Office Coordinator - Burnaby
Monarch House
Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively…

Cadillac Fairview

Administrative Coordinator, Operations

London, ON, N6G 3Y9, Canada

Starting base salary for this job level may range from $49,103 to $65,471. · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Starting base salary for this job level may range from $49,103 to $65,471.
Job type: Full-time
Experience: Minimum 3 to 5 years related work experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

Role Impact:

To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise with tenants, contractors and other key property stakeholders.

What you will deliver:

Collaborate with department heads on and lead the Purchasing Order (PO) creation for Capital and OpEx projects, process all departmental invoices via CF Exchange, manual entry into Yardi; verify appropriate coding is applied to all invoices and send to the appropriate level of approval.
Support the Operations Manager in the preparation of RFP documents, while also preparing construction documents, including but not limited to Canadian Construction Document Communication (CCDC) contracts for capital projects
Liaise with Leasing and tenants to ensure all retailers are registered to CF Gateway, and are utilizing the portal for rental payments, sales reporting and year end reconciliation. Handle rent cheque deposits as needed.
Maintain the Client master tracker in CF Management System (CFMS) by updating and monitoring key dates, flagging imminent milestone dates to relevant stakeholder to avoid delays; provide weekly updates to the property team on the status of projects and store buildouts
Client tours: key point of contact for Leasing and Specialty Leasing when touring new tenants or acquiring requested information
Collect all applicable documentation prior to tenant possession, not limited to security and construction deposit, insurance, and Workplace Safety & Insurance Board (WSIB)
Assist the General Manager with tenant coordination: 1) coordinating day to day activities and communications with General Contractors and sub-trades during store buildouts, 2) monitoring store buildouts to ensure the work is completed as per the approved plans and on time, 3) as needed, requests area certification from the base building architect.
Coordination of deficiency tours and work completion with General Contractors
Issues cheque requisition for General Contractor construction deposit reimbursement cheque and (where applicable) Tenant Inducement cheque requisition and checklist (Statutory Declaration, WSIB Clearance Certificate, Architect’s confirmation, Computer-Aided Design (CAD) drawings, air balancing report)
Assist the General Manager with coordinating activities with General Contractors, Store and/or Regional Manager and communications for special projects (e.g., power shutdown, domestic water pipe replacement within Tenant space)
Sales data entry; issue sales report to Head Office via Tableau and, sales ranking report to retail clients
Collect annual certified sales and insurance from all retail clients.
Provide and maintain courteous, professional, and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise to maintain good levels of customer service.
Prepare all written documentation relating to Tenant communication, such as correspondence to inform them of upcoming activity which may impact their operation, when required.
Support the General Manager in coordination of storage leasing at property.
Collaborate with the Operations Team in successfully achieving Green at Work targets.
Process all departmental mail and courier daily by receiving, opening, sorting, and distributing incoming mail and facsimiles; ensuring all outgoing mail is properly addressed, stamped and in the mailroom on time and arranging for same-day or overnight courier.
Other duties as assigned

What your strengths are:

A team player with strong interpersonal skills
Strong communicator, verbal and written
Detail-oriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fast-paced environment
Excellent with time management and organizational skills
Analytical with good problem solving skills
Customer-service focused
Able to work under pressure with minimal supervision
Able to interact at all organizational levels with tact and diplomacy
Self-motivated and able to take initiative

What you need to succeed:

Grade 12 or equivalent
Minimum 3 to 5 years related work experience.
Post-secondary education in Business Administration an asset
Certificate/diploma in Office Administration an asset
Real Estate/Property management experience an asset.
Fully proficient in Gmail, Microsoft Office (Word, Excel, and PowerPoint).
Thorough knowledge of administrative practices, office policies and procedures and accounting procedures
Proven organizational and prioritizing skills.

Starting base salary for this job level may range from $49,103 to $65,471. The actual base salary offered will consider several factors including, but not limited to the role, experiences, skills & qualifications, location, market and internal considerations; with this context, CF reserves the right to pay above this range. Cadillac Fairview offers a competitive total rewards package in addition to base pay which may include a performance – based incentive plan, a comprehensive pension and benefits plan, paid time off including vacation, well-being & volunteer days and support for continued growth and development.

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?

Aim Higher – we strive to exceed expectations
Own Your Expertise – we empower ourselves and each other
Collaborate Effectively – we bring the right people together to get the right results
Engage with Empathy – we objectively consider the needs of others
Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. We’re ready to meet you there – are you?

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.

This posting is for a vacant position. CF may use artificial intelligence (AI) technology, alongside human review, to assist in screening and assessing applicants for this position.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Administrative Coordinator provides operational support by managing purchasing orders, processing invoices, and coordinating construction and tenant activities. They also act as a primary point of contact for property stakeholders and ensure accurate sales data reporting and tenant communication.

Requirements

Candidates must have a minimum of 3 to 5 years of related work experience and a Grade 12 diploma or equivalent. Proficiency in Microsoft Office and strong organizational skills are required, with preference given to those with post-secondary education or property management experience.

Skills

Administrative coordination
Purchasing order management
Invoice processing
Contract preparation
Tenant relations
Property management
Data entry
Time management
Organizational skills
Customer service
Communication
Problem solving
Microsoft Office
Yardi
Tableau
Accounting procedures

Benefits

Performance-based incentive plan
Pension plan
Comprehensive benefits plan
Paid time off
Vacation
Well-being days
Volunteer days
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Operations
Property Management
Purchasing Order
OpEx
Capital Projects
Yardi
CF Exchange
CCDC Contracts
Leasing
Tenant Coordination
WSIB
Tableau
Sales Reporting
Retail
General Contractor
Construction
Office Administration
Accounting
Customer Service
Communication
Time Management
Organizational Skills
Microsoft Office
Gmail
Data Entry
Project Coordination
Green at Work
Invoicing
Contract Management

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Office administrator jobs in Canada

Agent(e) Administratif(ve), Classe 2 - Administrative Agent, Class 2

Finance & Administrative Coordinator

Traffic Office Coordinator

Office Administrator

Office Administrator

Bilingual Office Administrator (Mandarin/English)

Administrative Officer – Regional Office - Agente administrative/agent administratif – Bureau régional

Test Administrator

Administration Officer

Office Administrator (Construction)

Office Administrator

Office Administrator (Entry Level)

Office Coordinator

Office Manager

Office Coordinator

Office Manager

Customer Service Representative & Office Administrator

Office Administrator/Receptionist - In-Office, Toronto (Canada)

administrative support officer

Assistant Front Office Manager - FT - Chelsea Hotel - Toronto