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Added 28 mins ago
C&
MAC Manager
Cushman & Wakefield
Markham, ON
- Full-time
The MAC Manager is responsible for leading moves, adds, and changes services across assigned sites, ensuring workplace moves,
Added 3 hours ago
EG
Event Producer - Hybrid (Project-Based)
Encore Global
Brampton, ON
- Full-time
…responsible for relaying all pertinent information to the Account Manager. The Event Producer reports to the Director, Event…
Added 3 hours ago
EG
Stage Manager - Hybrid
Encore Global
Brampton, ON
- Part-time
A Production Stage Manager is responsible for independent production execution and at times assisting Event Producers and/or Creative Producers on events and projects from inception to…
Added 3 hours ago
AU
Security Guard - Various Casual Shifts
Allied Universal
Windsor, ON
- $18 CAD / hour
- Part-time
Patrolling and following protocols as per the post orders, which may include indoor or outdoor patrols, manage the movement of guests at various points throughout the property etc.
Added 3 hours ago
AU
Security Guard - Mall Various Shifts
Allied Universal
Chatham-Kent, ON · Chatham, ON
- $18 CAD / hour
- Part-time
Patrolling and following protocols as per the post orders, which may include indoor or outdoor patrols, manage the movement of guests at various points throughout the property etc.
Added 3 hours ago
DH
Senior Events Manager
Delta Hotels and Resorts®
Burnaby, BC
- Contract
Prepares all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout the pre-event, event and post-event phases…
Added 4 hours ago
AC
Hospitality Supervisor
Aramark Canada
AB · Edmonton, AB
- Internship
Full understanding and utilization of the property management system
Added 5 hours ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise…
Added 5 hours ago
SG
Executive Director/Area Manager- Seniors Living Retirement
S&R Group of Companies
Kitchener, ON
- $80,000 to $90,000 CAD / year
- Full-time
This is an opportunity to express your leadership and command skills to lead a beautiful property in downtown Sarnia with a view of the St. Clair river. If you care about providing an…
Added 6 hours ago
GO
Regional Emergency Manager
Government of Manitoba
Winnipeg, MB
- Part-time
As a member of the Manitoba Emergency Management Organization (EMO) Preparedness and Response area, the incumbent will be responsible for overseeing their regional portfolio and providing…
Added 8 hours ago
CK
Customer Service Representative
Circle K
Charlottetown, PE
- Part-time
Security Controls: Reports all incidents including but not limited to employee or customer injuries, theft, property damage or improper sanitation or waste disposal to the Store Manager.
Added 8 hours ago
TS
Resident Manager, Live-In
The Skyline Group of Companies
MB
- Full-time
Are you passionate about providing top-notch customer service in residential property management? Look no further! We are seeking driven, professional & energetic candidates to join our…
Added 9 hours ago
C
Senior Methodology and Content Manager
Caseware
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
As Senior Methodology and Content Manager, you will own the methodology and content for assigned North American assurance and reporting solutions, develop it in house or procure it from…
Added 9 hours ago
M
Rooms Operations Assistant Manager
Marriott
Trois-Rivières, QC
- Full-time
Entry level management position that focuses on supporting the day-to-day activities of Rooms Operations and supervision of related areas that include Housekeeping, Recreation. Laundry,…
Added 10 hours ago
J
Property Manager
JLL
Mississauga, ON · CAN-CLIENT Mississauga-Manulife Corporate Park
- Full-time
We are seeking a Property Manager for one of JLL’s key client portfolios in Mississauga and the GTA. The main building is located in Mississauga where the team works three days per week…
Added 10 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
…John. Housed within the Development and Community Services area of the City of Saint John and under the direct supervision of the Growth Manager, the Growth Coordinator will be a champion…
Added 10 hours ago
RP
Leasing Consultant-Odenak
Rhapsody Property Management Services
Ottawa, ON
- $45,000 to $50,000 CAD / year
- Full-time
Come join the team at the property set to be one of Canada’s largest residential zero-carbon projects and located in a transit-oriented area near the Ottawa River, is the first major…
Added 10 hours ago
Housekeeping Room Attendant
Northland Properties
Winnipeg, MB
Ensures all lost property items left in guest rooms are recorded on the worksheet and handed in to the Supervisor/Manager at the end of the shift
Added 10 hours ago
Housekeeping Room Attendant
Northland Properties
Prince George, BC
Ensures all lost property items left in guest rooms are recorded on the worksheet and handed in to the Supervisor/Manager at the end of the shift
Added 11 hours ago
CI
General Manager
Colliers International
AB
- Full-time
The General Manager will have overall responsibility for a portfolio of commercial assets in the Edmonton area. Working in close partnership with our clients, ownership, and on-site teams,…
Added 13 hours ago
M
Senior Events Manager
Marriott
Burnaby, BC
- Full-time
Prepares all event documentation and coordinates with Sales, property departments and customer to ensure consistent, high level service throughout the pre-event, event and post-event phases…
Added 18 hours ago
PV
Hospital Manager
P3 Veterinary Partners
Timmins, ON
- Internship
The Hospital Manager provides onsite leadership and oversight of the management team to ensure that high quality care is provided to our patients and their people. You will be responsible…
Added 21 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
…John. Housed within the Development and Community Services area of the City of Saint John and under the direct supervision of the Growth Manager, the Growth Coordinator will be a champion…
Added 23 hours ago
TC
Maintenance Technician
The Charlottetown Area Development Corporation
Charlottetown, PE
- Full-time
Provide project management oversight for property-related projects, including scheduling, resource usage, and monitoring progress.
Added 1 day ago
B
Live-in Resident Manager
Boardwalk
Victoria, BC
- Full-time
…the same. If you have previous customer service, sales, or property management experience, we’d love to hear from…

Cadillac Fairview

Administrative Coordinator, Operations

London, ON, N6G 3Y9, Canada

Starting base salary for this job level may range from $49,103 to $65,471. · Full-time

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Job details

Pay: Starting base salary for this job level may range from $49,103 to $65,471.
Job type: Full-time
Experience: Minimum 3 to 5 years related work experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

Role Impact:

To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise with tenants, contractors and other key property stakeholders.

What you will deliver:

Collaborate with department heads on and lead the Purchasing Order (PO) creation for Capital and OpEx projects, process all departmental invoices via CF Exchange, manual entry into Yardi; verify appropriate coding is applied to all invoices and send to the appropriate level of approval.
Support the Operations Manager in the preparation of RFP documents, while also preparing construction documents, including but not limited to Canadian Construction Document Communication (CCDC) contracts for capital projects
Liaise with Leasing and tenants to ensure all retailers are registered to CF Gateway, and are utilizing the portal for rental payments, sales reporting and year end reconciliation. Handle rent cheque deposits as needed.
Maintain the Client master tracker in CF Management System (CFMS) by updating and monitoring key dates, flagging imminent milestone dates to relevant stakeholder to avoid delays; provide weekly updates to the property team on the status of projects and store buildouts
Client tours: key point of contact for Leasing and Specialty Leasing when touring new tenants or acquiring requested information
Collect all applicable documentation prior to tenant possession, not limited to security and construction deposit, insurance, and Workplace Safety & Insurance Board (WSIB)
Assist the General Manager with tenant coordination: 1) coordinating day to day activities and communications with General Contractors and sub-trades during store buildouts, 2) monitoring store buildouts to ensure the work is completed as per the approved plans and on time, 3) as needed, requests area certification from the base building architect.
Coordination of deficiency tours and work completion with General Contractors
Issues cheque requisition for General Contractor construction deposit reimbursement cheque and (where applicable) Tenant Inducement cheque requisition and checklist (Statutory Declaration, WSIB Clearance Certificate, Architect’s confirmation, Computer-Aided Design (CAD) drawings, air balancing report)
Assist the General Manager with coordinating activities with General Contractors, Store and/or Regional Manager and communications for special projects (e.g., power shutdown, domestic water pipe replacement within Tenant space)
Sales data entry; issue sales report to Head Office via Tableau and, sales ranking report to retail clients
Collect annual certified sales and insurance from all retail clients.
Provide and maintain courteous, professional, and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise to maintain good levels of customer service.
Prepare all written documentation relating to Tenant communication, such as correspondence to inform them of upcoming activity which may impact their operation, when required.
Support the General Manager in coordination of storage leasing at property.
Collaborate with the Operations Team in successfully achieving Green at Work targets.
Process all departmental mail and courier daily by receiving, opening, sorting, and distributing incoming mail and facsimiles; ensuring all outgoing mail is properly addressed, stamped and in the mailroom on time and arranging for same-day or overnight courier.
Other duties as assigned

What your strengths are:

A team player with strong interpersonal skills
Strong communicator, verbal and written
Detail-oriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fast-paced environment
Excellent with time management and organizational skills
Analytical with good problem solving skills
Customer-service focused
Able to work under pressure with minimal supervision
Able to interact at all organizational levels with tact and diplomacy
Self-motivated and able to take initiative

What you need to succeed:

Grade 12 or equivalent
Minimum 3 to 5 years related work experience.
Post-secondary education in Business Administration an asset
Certificate/diploma in Office Administration an asset
Real Estate/Property management experience an asset.
Fully proficient in Gmail, Microsoft Office (Word, Excel, and PowerPoint).
Thorough knowledge of administrative practices, office policies and procedures and accounting procedures
Proven organizational and prioritizing skills.

Starting base salary for this job level may range from $49,103 to $65,471. The actual base salary offered will consider several factors including, but not limited to the role, experiences, skills & qualifications, location, market and internal considerations; with this context, CF reserves the right to pay above this range. Cadillac Fairview offers a competitive total rewards package in addition to base pay which may include a performance – based incentive plan, a comprehensive pension and benefits plan, paid time off including vacation, well-being & volunteer days and support for continued growth and development.

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?

Aim Higher – we strive to exceed expectations
Own Your Expertise – we empower ourselves and each other
Collaborate Effectively – we bring the right people together to get the right results
Engage with Empathy – we objectively consider the needs of others
Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. We’re ready to meet you there – are you?

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.

This posting is for a vacant position. CF may use artificial intelligence (AI) technology, alongside human review, to assist in screening and assessing applicants for this position.

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More about this job

Responsibilities

The Administrative Coordinator provides operational support by managing purchasing orders, processing invoices, and coordinating construction and tenant activities. They also act as a primary point of contact for property stakeholders and ensure accurate sales data reporting and tenant communication.

Requirements

Candidates must have a minimum of 3 to 5 years of related work experience and a Grade 12 diploma or equivalent. Proficiency in Microsoft Office and strong organizational skills are required, with preference given to those with post-secondary education or property management experience.

Skills

Administrative coordination
Purchasing order management
Invoice processing
Contract preparation
Tenant relations
Property management
Data entry
Time management
Organizational skills
Customer service
Communication
Problem solving
Microsoft Office
Yardi
Tableau
Accounting procedures

Benefits

Performance-based incentive plan
Pension plan
Comprehensive benefits plan
Paid time off
Vacation
Well-being days
Volunteer days
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Operations
Property Management
Purchasing Order
OpEx
Capital Projects
Yardi
CF Exchange
CCDC Contracts
Leasing
Tenant Coordination
WSIB
Tableau
Sales Reporting
Retail
General Contractor
Construction
Office Administration
Accounting
Customer Service
Communication
Time Management
Organizational Skills
Microsoft Office
Gmail
Data Entry
Project Coordination
Green at Work
Invoicing
Contract Management

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