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Added 22 mins ago
AC
Accountant, Assurance and Accounting - January 2027
ACCA Careers
Kamloops, BC
- Temporary
Make an impact with our Assurance & Accounting team as an Accountant. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business…
Added 36 mins ago
A
Technology Strategy & Transformation Manager
Accenture
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- Full-time
Drive thought leadership, asset development, and intellectual capital efforts with targeted input from more senior colleagues
Added 36 mins ago
A
Associate Director Loan Syndications
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Calgary, AB
- Full-time
The Associate Director Loan Syndications is a key role within our Capital Markets division, responsible for the structuring, pricing, execution, and distribution of syndicated loan…
Added 36 mins ago
Director - Mobile Engineering, Wealth Technology
Scotiabank
Toronto, ON
Added 36 mins ago
Director and Head of Operations Engineering
Scotiabank
Toronto, ON
…Functions. This is a highly visible leadership role requiring deep Capital Market Operations expertise, exceptional engineering leadership, and a proven ability to drive innovation,…
Added 1 hour ago
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Engineer II
TD
Toronto, ON
- Full-time
TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience.…
Added 1 hour ago
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Financial Advisor - Scotia Plaza, Toronto
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- Full-time
…and private banking, corporate and investment banking, and capital…
Added 1 hour ago
Senior Manager, Change & Operational Readiness, Global Transaction Banking - Toronto
Scotiabank
Toronto, ON
…streamline treasury processes, simplify payments, improve working capital performance, and mitigate financial…
Added 2 hours ago
IH
Patient Registration/Cashier/Health Records Clerk
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- Full-time
…views, Oliver offers an exceptional lifestyle in Canada's Wine Capital. If you enjoy providing excellent customer service, thrive in a fast-paced healthcare environment, and are passionate…
Added 2 hours ago
VS
Senior Manager, Finance
Vancouver School Board
Vancouver, BC
- Full-time
Has primary responsibility for oversight and strategic management of the VSB’s cash flow, ensuring sufficient liquidity to meet operational and capital obligations.
Added 2 hours ago
Customer Experience Associate - Radisson Branch, AB (30 hours/week)
Scotiabank
Calgary, AB
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Added 2 hours ago
Analyst or Associate, M&A (Calgary or Edmonton)
EY
AB · Calgary, AB
…advise clients on all aspects of strategic transaction and capital sourcing activities. When you join our industry-leading team, you’ll be working with leading business tools and…
Added 3 hours ago
HS
CA Financial Controller
Henry Schein Canada
Surrey, BC
- Full-time
Added 3 hours ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and…
Added 3 hours ago
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Property Manager
BGIS
Markham, ON
- Full-time
…assists in the preparation of the annual budget, reporting, capital planning and financial performance of the…
Added 3 hours ago
AF
Associate Director Loan Syndications
ATB Financial
Calgary, AB
- Full-time
The Associate Director Loan Syndications is a key role within our Capital Markets division, responsible for the structuring, pricing, execution, and distribution of syndicated loan…
Added 3 hours ago
HT
VP, Accounting & Controllership (Husky)
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Bolton, ON
- Full-time
Translate financial information into actionable business insights that improve profitability, working capital, cash flow, and operational performance.
Added 3 hours ago
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Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Provide actionable insights and recommendations to improve growth, profitability, and working capital performance.
Added 3 hours ago
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Financial Manager
Husky Technologies
Bolton, ON
- Full-time
Responsible for reviewing Working Capital, primarily Inventory (Service WIP and Spare Parts)
Added 3 hours ago
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Senior Accountant
Armco
Halifax, NS
- Full-time
Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown into a diversified group of companies operating across Canada and the United States.
Added 3 hours ago
AB
Accountant
Acadia Broadcasting Corporation
Halifax, NS
- Full-time
Our Head Office is recruiting for an Accountant to join our Finance team in Halifax, NS. This is a great opportunity for an individual who has recently completed, or is currently pursuing,…
Added 3 hours ago
AC
Accountant
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Mississauga, ON
- Full-time
The Accountant is responsible for maintaining accurate financial records, preparing financial reports, and ensuring compliance with accounting standards and company policies. This role…
Added 3 hours ago
Manager, Business Risk Management Data Visualization, International Banking - Toronto
Scotiabank
Toronto, ON
Added 3 hours ago
Market Vice President, Commercial Banking - Edmonton
Scotiabank
Edmonton, AB
Added 3 hours ago
Customer Experience Associate - Marion St & Traverse Ave, Winnipeg, MB (18.75 hours)
Scotiabank
Winnipeg, MB
…and private banking, corporate and investment banking, and capital…

Cadillac Fairview

Administrative Coordinator, Operations

London, ON, N6G 3Y9, Canada

Starting base salary for this job level may range from $49,103 to $65,471. · Full-time

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Job details

Pay: Starting base salary for this job level may range from $49,103 to $65,471.
Job type: Full-time
Experience: Minimum 3 to 5 years related work experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

Role Impact:

To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise with tenants, contractors and other key property stakeholders.

What you will deliver:

Collaborate with department heads on and lead the Purchasing Order (PO) creation for Capital and OpEx projects, process all departmental invoices via CF Exchange, manual entry into Yardi; verify appropriate coding is applied to all invoices and send to the appropriate level of approval.
Support the Operations Manager in the preparation of RFP documents, while also preparing construction documents, including but not limited to Canadian Construction Document Communication (CCDC) contracts for capital projects
Liaise with Leasing and tenants to ensure all retailers are registered to CF Gateway, and are utilizing the portal for rental payments, sales reporting and year end reconciliation. Handle rent cheque deposits as needed.
Maintain the Client master tracker in CF Management System (CFMS) by updating and monitoring key dates, flagging imminent milestone dates to relevant stakeholder to avoid delays; provide weekly updates to the property team on the status of projects and store buildouts
Client tours: key point of contact for Leasing and Specialty Leasing when touring new tenants or acquiring requested information
Collect all applicable documentation prior to tenant possession, not limited to security and construction deposit, insurance, and Workplace Safety & Insurance Board (WSIB)
Assist the General Manager with tenant coordination: 1) coordinating day to day activities and communications with General Contractors and sub-trades during store buildouts, 2) monitoring store buildouts to ensure the work is completed as per the approved plans and on time, 3) as needed, requests area certification from the base building architect.
Coordination of deficiency tours and work completion with General Contractors
Issues cheque requisition for General Contractor construction deposit reimbursement cheque and (where applicable) Tenant Inducement cheque requisition and checklist (Statutory Declaration, WSIB Clearance Certificate, Architect’s confirmation, Computer-Aided Design (CAD) drawings, air balancing report)
Assist the General Manager with coordinating activities with General Contractors, Store and/or Regional Manager and communications for special projects (e.g., power shutdown, domestic water pipe replacement within Tenant space)
Sales data entry; issue sales report to Head Office via Tableau and, sales ranking report to retail clients
Collect annual certified sales and insurance from all retail clients.
Provide and maintain courteous, professional, and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise to maintain good levels of customer service.
Prepare all written documentation relating to Tenant communication, such as correspondence to inform them of upcoming activity which may impact their operation, when required.
Support the General Manager in coordination of storage leasing at property.
Collaborate with the Operations Team in successfully achieving Green at Work targets.
Process all departmental mail and courier daily by receiving, opening, sorting, and distributing incoming mail and facsimiles; ensuring all outgoing mail is properly addressed, stamped and in the mailroom on time and arranging for same-day or overnight courier.
Other duties as assigned

What your strengths are:

A team player with strong interpersonal skills
Strong communicator, verbal and written
Detail-oriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fast-paced environment
Excellent with time management and organizational skills
Analytical with good problem solving skills
Customer-service focused
Able to work under pressure with minimal supervision
Able to interact at all organizational levels with tact and diplomacy
Self-motivated and able to take initiative

What you need to succeed:

Grade 12 or equivalent
Minimum 3 to 5 years related work experience.
Post-secondary education in Business Administration an asset
Certificate/diploma in Office Administration an asset
Real Estate/Property management experience an asset.
Fully proficient in Gmail, Microsoft Office (Word, Excel, and PowerPoint).
Thorough knowledge of administrative practices, office policies and procedures and accounting procedures
Proven organizational and prioritizing skills.

Starting base salary for this job level may range from $49,103 to $65,471. The actual base salary offered will consider several factors including, but not limited to the role, experiences, skills & qualifications, location, market and internal considerations; with this context, CF reserves the right to pay above this range. Cadillac Fairview offers a competitive total rewards package in addition to base pay which may include a performance – based incentive plan, a comprehensive pension and benefits plan, paid time off including vacation, well-being & volunteer days and support for continued growth and development.

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?

Aim Higher – we strive to exceed expectations
Own Your Expertise – we empower ourselves and each other
Collaborate Effectively – we bring the right people together to get the right results
Engage with Empathy – we objectively consider the needs of others
Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. We’re ready to meet you there – are you?

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.

This posting is for a vacant position. CF may use artificial intelligence (AI) technology, alongside human review, to assist in screening and assessing applicants for this position.

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More about this job

Responsibilities

The Administrative Coordinator provides operational support by managing purchasing orders, processing invoices, and coordinating construction and tenant activities. They also act as a primary point of contact for property stakeholders and ensure accurate sales data reporting and tenant communication.

Requirements

Candidates must have a minimum of 3 to 5 years of related work experience and a Grade 12 diploma or equivalent. Proficiency in Microsoft Office and strong organizational skills are required, with preference given to those with post-secondary education or property management experience.

Skills

Administrative coordination
Purchasing order management
Invoice processing
Contract preparation
Tenant relations
Property management
Data entry
Time management
Organizational skills
Customer service
Communication
Problem solving
Microsoft Office
Yardi
Tableau
Accounting procedures

Benefits

Performance-based incentive plan
Pension plan
Comprehensive benefits plan
Paid time off
Vacation
Well-being days
Volunteer days
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Operations
Property Management
Purchasing Order
OpEx
Capital Projects
Yardi
CF Exchange
CCDC Contracts
Leasing
Tenant Coordination
WSIB
Tableau
Sales Reporting
Retail
General Contractor
Construction
Office Administration
Accounting
Customer Service
Communication
Time Management
Organizational Skills
Microsoft Office
Gmail
Data Entry
Project Coordination
Green at Work
Invoicing
Contract Management

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