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Added 29 mins ago
FH
Physiotherapist, Home Health _ New Westminster
Fraser Health Authority
New Westminster, BC
- $45.15 to $56.17 CAD / hour
- Full-time
Experience The Exceptional Benefits Of Working With Us Including
Added 29 mins ago
FH
Physiotherapist, Primary Health Care - Burnaby
Fraser Health Authority
Burnaby, BC
- $45.15 to $56.17 CAD / hour
- Part-time
…recommendations for alternative approaches; consults with the Manager prior to the implementation of changes to current…
Added 29 mins ago
FH
Physiotherapist, Schools - Burnaby
Fraser Health Authority
Burnaby, BC
- $45.15 to $56.17 CAD / hour
- Part-time
Under the administrative direction of the Manager, Clinical Services, the Physiotherapist provides services to mentally and physically disabled school age children; provides comprehensive…
Added 29 mins ago
FH
Physiotherapist, Home Health - Community South
Fraser Health Authority
Surrey, BC
- $45.15 to $56.17 CAD / hour
- Full-time
…recommendations for alternative approaches; consults with the Manager prior to the implementation of changes to current…
Added 29 mins ago
SA
Cook 3
SSP America
Calgary, AB
- Full-time
If you’re looking to start your culinary career, come check us out! We have a unique work environment that you’ll only experience at SSP America!
Added 29 mins ago
SA
Cook 1
SSP America
Mississauga, ON
- Full-time
Practice general and specific cleanings using the appropriate products as indicated by the manager in order to meet hygiene standards.
Added 29 mins ago
K
Senior Manager, Enterprise Core Services
KPMG
Abbotsford, BC · Chilliwack, BC · Langley (District), BC · Langley, British Columbia
- Full-time
At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the…
Added 29 mins ago
CE
Assistant Reataurant Manager
CEC Entertainment
AB
- Full-time
…industry leader? Families love Chuck E. Cheese because our people are the best of the best. As an Assistant Manager, you’ll help lead a team committed to making sure “every guest leaves…
Added 29 mins ago
Program Resource Worker
Lookout Housing and Health Society
North Vancouver, BC
…who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For…
Added 45 mins ago
PH
Quality Assurance and Compliance Coordinator
Providence Healthcare
Vancouver, BC
- Part-time
…– form a dedicated team committed to improving the lives of people living with kidney disease. Providence Health Care also operates seven community hemodialysis units and multiple kidney…
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
BC · British Columbia, Canada
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
ON · Ontario, Canada
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
Quebec, QC
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
Quebec, QC
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
BC · British Columbia, Canada
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
Calgary, AB
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
Vancouver, BC
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
WI
HSE Site Representative
WSP in Canada
Vancouver, BC
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 1 hour ago
CR
Senior Program Manager
Canadian Red Cross
Canada
- Full-time
The Canadian Red Cross (Red Cross) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in…
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 hour ago
N
Software Engineer - C++/Linux -AI Gateway
Nutanix
Vancouver, BC
- $103,000 to $155,000 CAD / year
- Full-time
When people talk about generative AI and other ML-powered solutions in today's conversation, they often refer to generative pre-trained transformers like ChatGPT that can respond to queries…
Added 1 hour ago
N
Software Engineer - C++/Linux -AI Gateway
Nutanix
Vancouver, BC
- $103,000 to $155,000 CAD / year
- Full-time
When people talk about generative AI and other ML-powered solutions in today's conversation, they often refer to generative pre-trained transformers like ChatGPT that can respond to queries…
Added 1 hour ago
OL
Client Services Coordinator (Full-Time)
Oxford Learning Stoney Creek
Halifax, NS
- Full-time
We're looking for someone who enjoys working with people, takes initiative and thrives in a busy environment where no two days are quite the same. This position combines client services,…
Added 1 hour ago
MC
Senior Marketing Manager
MMC Corporate
Toronto, ON
- Other
As part of Marsh People and Investments and Marsh Risk in Canada, the Senior Marketing Manager is responsible for shaping and executing the marketing strategy for Marsh across these…
Added 2 hours ago
M
Director, People & Culture
Microserve
AB · Alberta, Canada
- Full-time
Microserve is looking for a Director, People & Culture to ensure our people, leaders, and teams have the support, programs, and practices they need to do great work and grow with the…

Cadillac Fairview

Administrative Coordinator, Operations

London, ON, N6G 3Y9, Canada

Starting base salary for this job level may range from $49,103 to $65,471. · Full-time

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Job details

Pay: Starting base salary for this job level may range from $49,103 to $65,471.
Job type: Full-time
Experience: Minimum 3 to 5 years related work experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

Role Impact:

To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise with tenants, contractors and other key property stakeholders.

What you will deliver:

Collaborate with department heads on and lead the Purchasing Order (PO) creation for Capital and OpEx projects, process all departmental invoices via CF Exchange, manual entry into Yardi; verify appropriate coding is applied to all invoices and send to the appropriate level of approval.
Support the Operations Manager in the preparation of RFP documents, while also preparing construction documents, including but not limited to Canadian Construction Document Communication (CCDC) contracts for capital projects
Liaise with Leasing and tenants to ensure all retailers are registered to CF Gateway, and are utilizing the portal for rental payments, sales reporting and year end reconciliation. Handle rent cheque deposits as needed.
Maintain the Client master tracker in CF Management System (CFMS) by updating and monitoring key dates, flagging imminent milestone dates to relevant stakeholder to avoid delays; provide weekly updates to the property team on the status of projects and store buildouts
Client tours: key point of contact for Leasing and Specialty Leasing when touring new tenants or acquiring requested information
Collect all applicable documentation prior to tenant possession, not limited to security and construction deposit, insurance, and Workplace Safety & Insurance Board (WSIB)
Assist the General Manager with tenant coordination: 1) coordinating day to day activities and communications with General Contractors and sub-trades during store buildouts, 2) monitoring store buildouts to ensure the work is completed as per the approved plans and on time, 3) as needed, requests area certification from the base building architect.
Coordination of deficiency tours and work completion with General Contractors
Issues cheque requisition for General Contractor construction deposit reimbursement cheque and (where applicable) Tenant Inducement cheque requisition and checklist (Statutory Declaration, WSIB Clearance Certificate, Architect’s confirmation, Computer-Aided Design (CAD) drawings, air balancing report)
Assist the General Manager with coordinating activities with General Contractors, Store and/or Regional Manager and communications for special projects (e.g., power shutdown, domestic water pipe replacement within Tenant space)
Sales data entry; issue sales report to Head Office via Tableau and, sales ranking report to retail clients
Collect annual certified sales and insurance from all retail clients.
Provide and maintain courteous, professional, and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise to maintain good levels of customer service.
Prepare all written documentation relating to Tenant communication, such as correspondence to inform them of upcoming activity which may impact their operation, when required.
Support the General Manager in coordination of storage leasing at property.
Collaborate with the Operations Team in successfully achieving Green at Work targets.
Process all departmental mail and courier daily by receiving, opening, sorting, and distributing incoming mail and facsimiles; ensuring all outgoing mail is properly addressed, stamped and in the mailroom on time and arranging for same-day or overnight courier.
Other duties as assigned

What your strengths are:

A team player with strong interpersonal skills
Strong communicator, verbal and written
Detail-oriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fast-paced environment
Excellent with time management and organizational skills
Analytical with good problem solving skills
Customer-service focused
Able to work under pressure with minimal supervision
Able to interact at all organizational levels with tact and diplomacy
Self-motivated and able to take initiative

What you need to succeed:

Grade 12 or equivalent
Minimum 3 to 5 years related work experience.
Post-secondary education in Business Administration an asset
Certificate/diploma in Office Administration an asset
Real Estate/Property management experience an asset.
Fully proficient in Gmail, Microsoft Office (Word, Excel, and PowerPoint).
Thorough knowledge of administrative practices, office policies and procedures and accounting procedures
Proven organizational and prioritizing skills.

Starting base salary for this job level may range from $49,103 to $65,471. The actual base salary offered will consider several factors including, but not limited to the role, experiences, skills & qualifications, location, market and internal considerations; with this context, CF reserves the right to pay above this range. Cadillac Fairview offers a competitive total rewards package in addition to base pay which may include a performance – based incentive plan, a comprehensive pension and benefits plan, paid time off including vacation, well-being & volunteer days and support for continued growth and development.

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?

Aim Higher – we strive to exceed expectations
Own Your Expertise – we empower ourselves and each other
Collaborate Effectively – we bring the right people together to get the right results
Engage with Empathy – we objectively consider the needs of others
Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. We’re ready to meet you there – are you?

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.

This posting is for a vacant position. CF may use artificial intelligence (AI) technology, alongside human review, to assist in screening and assessing applicants for this position.

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More about this job

Responsibilities

The Administrative Coordinator provides operational support by managing purchasing orders, processing invoices, and coordinating construction and tenant activities. They also act as a primary point of contact for property stakeholders and ensure accurate sales data reporting and tenant communication.

Requirements

Candidates must have a minimum of 3 to 5 years of related work experience and a Grade 12 diploma or equivalent. Proficiency in Microsoft Office and strong organizational skills are required, with preference given to those with post-secondary education or property management experience.

Skills

Administrative coordination
Purchasing order management
Invoice processing
Contract preparation
Tenant relations
Property management
Data entry
Time management
Organizational skills
Customer service
Communication
Problem solving
Microsoft Office
Yardi
Tableau
Accounting procedures

Benefits

Performance-based incentive plan
Pension plan
Comprehensive benefits plan
Paid time off
Vacation
Well-being days
Volunteer days
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Operations
Property Management
Purchasing Order
OpEx
Capital Projects
Yardi
CF Exchange
CCDC Contracts
Leasing
Tenant Coordination
WSIB
Tableau
Sales Reporting
Retail
General Contractor
Construction
Office Administration
Accounting
Customer Service
Communication
Time Management
Organizational Skills
Microsoft Office
Gmail
Data Entry
Project Coordination
Green at Work
Invoicing
Contract Management

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