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RPN
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Calder

Office & Events Manager

Toronto, ON, Canada

$80,000 to $120,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $120,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

About us:

Calder is solving the data bottleneck for embodied AI and world models. Today's AI models lack the real-world, 4D data needed to reason on spatial problems and operate in physical environments. We capture, process, and deliver high-fidelity human-generated spatial data at scale, providing the substrate that trains the next generation of generalizable models for manipulation, navigation, and interaction.

About the Role

We are looking for a full-time Office and Event Manager to join our Toronto team to help keep our local office and related employee logistics running smoothly. This is a hands-on role for someone who is organized, proactive, comfortable wearing many hats and finds satisfaction in creating a positive work environment for a fast-paced startup. This is a full-time role in Toronto, requiring 5 days per week on-site at our local office.

Office Management

Lead the transition to our new Toronto office: coordinate with the broker, landlord, and contractors on fit-out, furniture, signage, and move day.
Manage daily office operations – supplies, kitchen/snacks, facilities, equipment, mail, and general upkeep.
Assist with office-specific invoices and bills to ensure our accounting team is receiving them in a timely manner.
Act as a liaison with building management and related vendors (e.g. cleaning, security, maintenance, etc).
Handle office-level security and compliance basics: badge and key administration, visitor policy, and insurance certificates for the landlord.

Event Management

Build and maintain an annual event calendar for hosted events and conference attendance.
Run logistics for the events we host: venue, catering, speakers, and guests.
Coordinate the recurring student and researcher drop-in program: scheduling, communications.
Handle conference logistics for events the team chooses to attend: registration, travel, shipping, booth setup, and post-event follow-up tracking.
Coordinate branded materials and swag: design with the team, ordering, and inventory.

Administrative

Help coordinate new employee logistics onboarding/offboarding (e.g. equipment, key/badge, desk, first-day settling in and learning the office, etc).
Coordinate team meals, events, meetings, and travel arrangements as needed.
Support leadership with ad-hoc administrative tasks and light executive assistance.
Maintain organized records and documentation as it pertains to the Toronto office.

About you:

Considerable experience in office management, operations, or administrative roles.
Strong organizational skills – able to manage multiple tasks, deadlines, and priorities independently.
Excellent communication skills, both written and verbal.
Experience in event planning and execution.
Proficiency with standard office tools (Google Workspace, Microsoft Office, spreadsheets, email).
Proactive and self-directed – comfortable taking ownership in a startup environment without heavy supervision.

Nice to Have

Experience in a tech startup or fast-growing company.
Experience with new office setup – finding and fitting out new office space.
Experience working with researchers and in the university ecosystem (U of T, Waterloo).
Knowledge of basic bookkeeping or accounts payable.
Familiarity with Canadian business operations basics.
Experience coordinating across multiple time zones (Canada/US, Asia).

Calder is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Learn more here.

By applying for this position, you consent to the collection, storage, and processing of your personal data by Calder for recruitment purposes. We will handle your information securely and in accordance with local privacy policies. Your data may be shared with authorized third-party service providers aiding in the hiring process.

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More about this job

Responsibilities

The Office & Events Manager will oversee daily office operations, facility management, and the transition to a new office space. Additionally, they will coordinate company events, manage employee onboarding logistics, and provide administrative support to the leadership team.

Requirements

Candidates should have considerable experience in office management, operations, or administrative roles with strong organizational and communication skills. Proficiency in standard office software and a proactive, self-directed approach in a startup environment are essential.

Skills

Office management
Event planning
Operations
Administrative support
Google Workspace
Microsoft Office
Bookkeeping
Accounts payable
Vendor management
Logistics
Communication
Organizational skills
Project coordination
Facility management
Onboarding

Benefits

Equity

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Event Planning
Operations
Administrative
Google Workspace
Microsoft Office
Bookkeeping
Accounts Payable
Facility Management
Logistics
Startup
Onboarding
Vendor Management
Compliance
Inventory Management
Scheduling
Travel Arrangements
Executive Assistance
Data Management
Procurement

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