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Added 31 mins ago
IR
Intake Coordinator
IME RESOURCES LLC
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- $21 to $25 CAD / hour
- Full-time
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Caldic North America

Facilities Coordinator

Mississauga, ON, Canada

$45,000 to $65,000 CAD / year · Full-time

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Job details

Pay: $45,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Nov 19, 2026
Experience: Minimum 3 years’ experience in an office setting.
Posting language: English
Posted: Oct 20, 2026

Original job description

At Caldic we are continually developing our capabilities, and we strive to become better every day, with the goal to build long-term relationships. To add value to our company, and to our inspiring solutions we are currently looking to add to our team. Are you a natural leader with a proven track record in the industrial market? Do you have the drive to succeed in a moving fast forward company? Then we are looking for you!

Position function: Reporting to the Operations Manager of Caldic Canada Inc., the individual will be responsible for providing all administrative and facility support for the company.

Scope: The Facilities Coordinator is responsible for planning and overseeing all administrative support and facilities services for the company. This includes but not limited to, acting as a key point of contact for all visitors, ordering of supplies and overseeing the maintenance process. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

MAJOR TASKS AND DUTIES:

Answer and manage inbound telephone inquiries
Administer and manage inbound/outbound mail; including priority post, packages, couriers and other incidental office correspondence
Assist in the ordering of any lunches for visitors and booking of boardrooms as needed
Daily check of boardroom readiness (stocked with water, snacks etc.)
Maintain and order office and kitchen supplies for Mississauga facility, track for efficiencies
Maintain the communications presentations for the facility TVs
Centralized tracking of key facility data (ie: utilities/waste/fuel/labour hours) for HSE and Operations applications
Close and store all completed maintenance records and report on outstanding items
Liaise with the property manager as needed
Manage the temporary/visitor key cards; track and record name, date borrowed and date returned
Assist in the management of building security, such as the assignment of keys, badges and alarm codes for approved personnel.
Coordinate uniforms for new employees/manage cancellation process for employees no longer with Caldic. Evaluation of any other service with the uniform company
Managing special projects and other duties as assigned
Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements

KNOWLEDGE/SKILLS AND EXPERIENCE:

Minimum grade 12 education or equivalent.
Minimum 3 years’ experience in an office setting.
Knowledge of supplies, equipment, and/or service ordering, as well as inventory control of these items.
Proficient in MS Office Suite.
Previous experience working with external couriers (i.e. Canada Post, Fedex, UPS etc.)
Strong verbal and written communication skills.
Ability to process high volumes of paperwork.
Strong attention to detail and highly organized.
Superior multi-tasking and prioritizing capability.
Effective time management skills.

About us

At Caldic we value our team spirit, built on strong relationships and open communication. You will be part of a community where you can always get support from experienced colleagues. At the same time, we encourage an entrepreneurial mindset: you have the freedom to act and take initiative to bring your ideas to life. At Caldic we want to give everybody the opportunity to make a difference.

Everyday hundreds of thousands of people around the world are in touch with a food, pharma, personal care or industrial product that has been handled with care by Caldic. At Caldic we are the linking pin, connecting people, products and solutions for a better world. But we go beyond connecting to ensure we deliver on our business partners' requirements for added-value R&D, manufacturing and packaging solutions, while minimizing the environmental impact. This makes Caldic the partner of choice in innovative and sustainable solutions in life science and specialty chemicals. Our tagline ‘Because we care' underlines our commitment to our people, our business partners and our planet. On a daily basis around 1200 Caldic employees go the extra mile to deliver value-add solutions. Caldic is present in 19 countries in Europe, North America and Asia Pacific. For more information, please visit www.caldic.com.

Caldic Canada Inc. is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon: Age, Citizenship, Colour, Family Status, Gender (including pregnancy, childbirth, or related medical conditions), Gender Identity or Expression, Marriage and Civil Partnerships, Physical and/ or Mental Disabilities, Political Belief, Race, Religion, Sex, Sexual Orientation, or other applicable legally protected characteristics. Accommodations are available upon request for any candidate and/ or employee.

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More about this job

Responsibilities

Coordinate administrative support and facility services at the Mississauga location, including visitor reception, mail, supplies, boardrooms, access credentials, uniforms, and maintenance records. Track facility data, liaise with the property manager and service providers, support special projects, and ensure compliance with health and safety, GMP, and HACCP requirements.

Requirements

Requires a minimum of Grade 12 education or equivalent and at least three years of office experience. Candidates should be proficient in Microsoft Office, experienced with ordering and inventory control, and able to manage high volumes of paperwork with strong communication, organization, attention to detail, multitasking, prioritization, and time-management skills.

Skills

Office Administration
Facilities Coordination
Supply Ordering
Inventory Control
Microsoft Office
Courier Coordination
Written Communication
Verbal Communication
Attention To Detail
Organization
Multitasking
Prioritization
Time Management
Recordkeeping
Health And Safety Compliance
Visitor Management

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordination
Office Administration
Microsoft Office Suite
Supply Ordering
Inventory Control
Inbound Telephone Inquiries
Mail Management
Courier Services
Boardroom Readiness
Facility Data Tracking
Utilities
Waste Management
Fuel Tracking
Maintenance Records
Property Management
Visitor Key Cards
Building Security
Access Keys
Security Badges
Alarm Codes
Uniform Coordination
Health And Safety Regulations
Good Manufacturing Practices
HACCP
Food And Beverage Manufacturing

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