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Caldic North America

Facilities Coordinator

Mississauga, ON, Canada

Temporary

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Job details

Job type: Temporary
Apply by: Nov 19, 2026
Experience: Minimum 3 years’ experience in an office setting.
Posting language: English
Posted: Nov 12, 2026

Original job description

Job Details

Job Title: Facilities Coordinator

Location: Mississauga, Canada

Work Arrangement: Onsite

About The Role

Position function: Reporting to the Operations Manager of Caldic Canada Inc., the individual will be responsible for providing all administrative and facility support for the company.

Scope: The Facilities Coordinator is responsible for planning and overseeing all administrative support and facilities services for the company. This includes but not limited to, acting as a key point of contact for all visitors, ordering of supplies and overseeing the maintenance process. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

Key Responsibilities

Answer and manage inbound telephone inquiries
Administer and manage inbound/outbound mail; including priority post, packages, couriers and other incidental office correspondence
Assist in the ordering of any lunches for visitors and booking of boardrooms as needed
Daily check of boardroom readiness (stocked with water, snacks etc.)
Maintain and order office and kitchen supplies for Mississauga facility, track for efficiencies
Maintain the communications presentations for the facility TVs
Centralized tracking of key facility data (ie: utilities/waste/fuel/labour hours) for HSE and Operations applications
Close and store all completed maintenance records and report on outstanding items
Liaise with the property manager as needed
Manage the temporary/visitor key cards; track and record name, date borrowed and date returned
Assist in the management of building security, such as the assignment of keys, badges and alarm codes for approved personnel.
Coordinate uniforms for new employees/manage cancellation process for employees no longer with Caldic. Evaluation of any other service with the uniform company
Managing special projects and other duties as assigned
Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements

Job Requirements

Minimum grade 12 education or equivalent.
Minimum 3 years’ experience in an office setting.
Knowledge of supplies, equipment, and/or service ordering, as well as inventory control of these items.
Proficient in MS Office Suite.
Previous experience working with external couriers (i.e. Canada Post, Fedex, UPS etc.)
Strong verbal and written communication skills.
Ability to process high volumes of paperwork.
Strong attention to detail and highly organized.
Superior multi-tasking and prioritizing capability.
Effective time management skills.

Competencies

Accepting Direction

Accepting Responsibility

Acquiring Information

Acting Decisively

Acting Strategically

Acting with Integrity

Adapting to Change

Adapting to Others

Agility

Attentive Listening

Building and Supporting Teams

Championing Customer Needs

Collaboration

About Caldic

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

We Offer

Global opportunities with rapid career growth and development
An inclusive, diverse, and dynamic work environment
The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com

Ready to Join Us?

If you're ready to take your career to the next level and join a global leader, apply now at Caldic!

Equal Opportunity Employer

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.

Location:

Mississauga, ON, CA, L5N 0A6

City: Mississauga

State: ON

Country/Region: CA

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and facilities support, including managing calls, mail, visitor arrangements, supplies, maintenance records, and facility data. Coordinate access cards, building security, uniforms, and service providers while ensuring compliance with health and safety, GMP, and HACCP requirements.

Requirements

Requires at least a high school education or equivalent and a minimum of three years of office experience. Candidates should be proficient in Microsoft Office, experienced with ordering and inventory control and external couriers, and demonstrate strong communication, organization, attention to detail, multitasking, prioritization, and time management.

Skills

Administrative Support
Facilities Coordination
Office Supply Ordering
Inventory Control
Microsoft Office
Courier Coordination
Written Communication
Verbal Communication
Attention To Detail
Organization
Multitasking
Prioritization
Time Management
Maintenance Recordkeeping
Building Security Coordination
Health And Safety Compliance

Benefits

Career Growth And Development
Inclusive Work Environment

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordination
Administrative Support
Office Operations
Office Supplies
Kitchen Supplies
Inventory Control
Microsoft Office Suite
Inbound Telephone Inquiries
Mail Management
Canada Post
FedEx
UPS
Courier Services
Boardroom Readiness
Visitor Coordination
Maintenance Records
Facility Data Tracking
Utilities
Waste Management
Fuel Tracking
Labour Hours
Building Security
Key Cards
Uniform Coordination
Health And Safety Regulations
Good Manufacturing Practices
HACCP
Food And Beverage Manufacturing

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