Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 21, 2026

Hiring at a glance

View jobs

Open jobs: 4,558
Employers: 2,157

Advertised starting pay

Average starting payCAD / year: $67,276Across 300 listings
Average starting payCAD / hour: $28.38Across 168 listings
Average starting payUSD / year: $82,411Across 22 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%65 listings
Hybrid: 16%724 listings
On-site: 82%3,740 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (245), HealthCareersInSask.ca (57), Provincial Health Services Authority (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Save this search

Added 6 days ago
Receptionist / Admin Assistant
RECRUITMENT PARTNERS INC.
Edmonton, AB
Full-time
Our client is seeking a Receptionist / Admin Assistant to support daily office operations, customer communication, and project coordination within a fast-paced environment. This role is…
Added 7 days ago
Operations Supervisor
Westinghouse Electric Company, LLC
Burlington, ON
Added 7 days ago
Snow School & Kids Programming Administrative Coordinator - Winter - Full-Time
Blue Mountain Resort
The Blue Mountains, ON
Full-time
Added 7 days ago
Procurement Specialist
Pollard Banknote Limited
Winnipeg, MB
Full-time
We’re looking for a detail-oriented Procurement Specialist to join our Purchasing team within our Winnipeg office.
Added 7 days ago
Purchaser
Reliable Controls
Victoria, BC
Full-time
Added 7 days ago
Office Administrator - Part Time
Horizon Contracting Group
Langley (District), BC
$25 to $30 CAD / hour
Part-time
…looking for a highly organized, detail-oriented, part time Office Administrator to help keep our office running smoothly while creating a welcoming and professional experience for staff,…
Added 7 days ago
Administrative technician for our corporate insolvency team
MNP LLP
Montreal, QC
Full-time
Make an impact with our Administration team as administrative technician. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 7 days ago
Administrative Assistant (2026-10269)
Verve Senior Living
Mississauga, ON
Part-time
Added 7 days ago
Support Services Manager
Retirement Concepts
Vancouver, BC
$70,000 to $75,000 CAD / year
Full-time
Added 7 days ago
Senior Business Consultant, Customer Tax Programs Delivery
BMO
Toronto, ON · BMOPLACE
Full-time
Added 7 days ago
Administrative Assistant Community and Social Development
City of Leduc
Prince George, BC · Civic Centre
Full-time
Added 7 days ago
Executive Assistant – Health & Safety Department
Pomerleau
Montreal, QC
Full-time
Added 7 days ago
Project Administrative Assistant
Pomerleau
Sept-Îles, QC
Full-time
Added 7 days ago
Health Information Registration Clerk
Southern Health-Santé Sud
Portage la Prairie, MB
Full-time
Added 7 days ago
Site Security Manager
Pomerleau
Trenton, ON
$100,000 to $129,000 CAD / year
Full-time
Added 7 days ago
Administrative Assistant
Synectics Inc.
Charlottetown, PE
$45,000 to $55,000 CAD / year
Full-time
…provide administrative support in a fast-paced professional office environment. This role is ideal for someone who enjoys delivering excellent client service, managing multiple priorities,…
Added 7 days ago
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
Full-time
Added 7 days ago
French Administrative Assistant II
Cenergy International Services
Halifax, NS
Contract
Added 7 days ago
Licensed Executive Assistant
Caldwell Securities Ltd.
Toronto, ON
Full-time
Added 7 days ago
Administrative Assistant – Executive Support
Swim Recruiting
Vancouver, BC
$60,000 to $75,000 CAD / year
Full-time
Added 7 days ago
Senior Business Consultant, Customer Tax Programs Delivery
BMO
Toronto, ON
Full-time
Added 7 days ago
Office Administrative Assistant
HealthCareersInSask.ca
North Battleford, SK
Department: Community Health Services Administration
Added 7 days ago
Executive Assistant
ProFit Executive Search
Toronto, ON · Greater Toronto Area, Canada
$100,000 to $120,000 CAD / year
Full-time
…Operating as a trusted partner and extension of the executive office, the ideal candidate will possess a high degree of emotional intelligence, exceptional organizational skills, and an…
Added 7 days ago
Administrative Assistant, Administrative Services Department
University of Calgary
Calgary, AB
Full-time
Added 7 days ago
Supply Chain Manager - Calgary, AB
Upstream Data Inc.
Calgary, AB
Full-time

Caldwell Securities Ltd.

Licensed Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 13, 2027
Experience: · 8-10 years of administrative experience
Posting language: English
Posted: Sep 14, 2026

Apply About employer

Applications open in a new tab.

Original job description

Licensed Executive Assistant

Caldwell Securities Ltd. (“Caldwell”) is a majority employee-owned investment dealer that has been providing sophisticated and experienced investment and wealth management advice to individuals and corporations since 1981. Caldwell’s primary business includes investment management services, mutual fund sales, and retail and institutional sales. Caldwell is a member of the Investment Industry Regulatory Organization of Canada (“IIROC”) and runs its own self-clearing operations.

We are seeking an experienced Licensed Executive Assistant to support the President of Caldwell Securities Ltd. The job is located at our Head Office in Toronto, Ontario.

What will you do?

· Work closely with the executive and her clients

· Manage professional and personal calendars and emails

· Provide outstanding wealth management service to clients

· Provide administrative support

· Develop and maintain excel, word and power point documents

· Work on special sales projects; and interface with clients

· Use technology/systems to support clients

· Maintain knowledge of client accounts by reviewing daily activity online and applicable reports

· Conduct research, as required

· Research and resolve inquiries and issues related to accounts

· Assist with personal administrative affairs, as required

· Coordinate and schedule appointments and meetings

· Draft and proofread correspondence

· Scan documents, maintain files and records

· File so that information remains updated and easily accessible

· Assist with all office tasks

· Assist in organizing corporate events

· Take meeting minutes

· Other administrative projects, duties or responsibilities, as directed

What do you need to succeed?

· A post-secondary degree (business related diploma or degree)

· 8-10 years of administrative experience

· Previous financial service / brokerage industry experience

· Investment Representative/ Registered Representative Designation) preferred

· Investment Industry Courses and designations are preferred (e.g.: CSC, CPH, WME)

· Strong communication skills – verbal and written

· Above average mathematical acumen

· Exceptional client service skills

· Excellent interpersonal skills

· Proactive problem solver

· Great attitude and personable

· Reliable member of the team

· A can-do, proactive approach to learn and grow

· Ability to plan, organize, and prioritize

· Ability to deliver and follow through to the end on projects

· Ability to plan, organize, prioritize and multi-task

· Ability to adhere to the highest level of privacy and confidentiality

· Proficiency with PowerPoint, Excel, CRMs, and Outlook

· Strong technology acumen: a willingness to learn industry software, WebEx / Zoom and Teams

· Strong attention to detail

What will we offer?

· Base Salary of $80-100,000, depending on your experience

· Discretionary bonuses

· Group benefits

· Professional Development through Industry Courses

· A progressive, and high performing team

Join Caldwell and be part of a highly engaged and collaborative team, where employees:

(i) can reach their full potential,

(ii) consistently deliver high-quality client experiences; and

(iii) produce significant results.

Caldwell is an equal opportunity employer.

Caldwell Securities Ltd. is committed to the principles of employment equity and diversity. We are dedicated to removing barriers in the recruitment and selection processes. We encourage members of equity seeking groups, including people with disabilities, to apply. Should you require accommodation, we will take into account your accessibility requirements. If we call you for an interview or any selection process, please notify us about your accommodation needs.

We thank all applicants; however, only those selected for an interview will be contacted.

No telephone inquiries please.

Please submit your resume in PDF format.

Job Type: Full-time

Salary: $80,000.00-$100,000.00 per year

Benefits:

Dental care
Paid time off

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday
Weekends as needed

Ability to commute/relocate:

Toronto, ON M5H 1J9: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Work Location: In person

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and wealth management support to the President and their clients. Responsibilities include managing calendars, drafting correspondence, and handling account-related inquiries and research.

Requirements

Requires 8-10 years of administrative experience, preferably within the financial services or brokerage industry. A post-secondary degree and industry designations such as CSC, CPH, or WME are preferred.

Skills

Calendar Management
Wealth Management
Administrative Support
Client Service
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
CRM
Research
Meeting Minutes
Project Coordination
Confidentiality
Communication Skills
Problem Solving
Organization
Multi-tasking

Benefits

Dental Care
Paid Time Off
Flexible
Group Benefits
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

IIROC
Investment Management
Wealth Management
CSC
CPH
WME
Investment Representative
Registered Representative
Brokerage
Financial Services
CRM
Outlook
WebEx
Zoom
Microsoft Teams
Client Relations
Compliance
Account Review

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