Administrative Assistant

Our Approach 

At the heart of everything we do is the child. For over 40 years, Calgary Academy has provided an unparalleled environment that embraces students’ unique learning profiles, providing individual pathways to student success! We design engaging, student-centered experiences that nurture a love of learning. Our approach to teaching and learning is supported by our four pillars, beliefs, and The CA Way, which empower diverse learners to pursue lives of passion and purpose.

About the Role

Calgary Academy is looking for an Administrative Assistant on a continuous basis to join our team. This role will be responsible for ensuring an exceptional client experience for all internal and external stakeholders is your mission and top priority. You are the hub of the school and a go-to person for administrative matters, phone inquiries, visitors, attendance, school events, and all things CA! You thrive on multi-tasking, and organization is your middle name, as this position is the administrative backbone of Calgary Academy.  

Salary

This position’s starting annual salary is $42,000 to $44,000 and will be determined depending on a candidate’s experience and competencies. There is opportunity for yearly increases aligned with our commitment to valuing employee contributions and professional growth.

Highlights of Key Responsibilities

• Creating a Welcoming Environment: Greeting and interacting with visitors, students, families, and staff with tact, discretion, courtesy, and professionalism, contributing to a warm and welcoming environment. 
• Exceptional Communication: Provide exceptional and timely in-person, phone, and e-mail communication to all stakeholders. 
• Administrative Support: Provide clerical and administrative support to staff, administration, and families. 
• Attendance Management: Maintain accurate attendance records and monitor student attendance throughout the day. 
• Event Coordination: Support the planning, preparation, and execution of school events. 
• Inventory Management: Manage school supplies, school equipment, and inventory. 
• Team Collaboration: Collaboration with other school staff, including teachers, administrators, and support personnel, is crucial for ensuring smooth school operations. 
• Problem-Solving: address unexpected issues that may arise in a school environment, such as scheduling conflicts or escalation of issues in emergencies. 

Qualifications

• One to three years of experience working in a school environment in an administrative capacity is required. 
• A diploma or degree in Office Administration, Business Administration, Education, or a related field is preferred. Equivalent experience will be considered.
• School, child-centred, non-profit, or professional office experience is an asset.
• Strong working knowledge of Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
• Experience with PowerSchool or a similar student information system is preferred.
• Experience managing sensitive information with a high level of confidentiality and integrity.
• Proven ability to provide exceptional service in a front-facing role, handling inquiries with professionalism, warmth, and efficiency.
• Strong verbal and written communication skills; able to engage effectively with colleagues, students, parents, and external stakeholders.
• Positive outcome of a current Criminal Record Check, inclusive of vulnerable sectors.

Why Pursue Your Career at CA?  

At Calgary Academy, we are passionate about creating a thriving educational environment for our students. However, we recognize that the true heart of our success lies in our dedicated employees who choose to pursue their career passions within the Headwater Learning Group.

Our commitment to our employees is centred on your well-being and financial security. We prioritize you and your family by offering extended health and drug coverage inclusive of Dental coverage, access to an Employee & Family Assistance Program, income protection with Long Term Disability in case of unforeseen circumstances, and a Wellness Benefit designed to nurture your physical and mental health and an RRSP matching program to secure your financial future.

This position will follow the school calendar, with two and a half weeks off over the winter break, two weeks for spring break and approximately seven weeks over the summer break. To promote work-life balance, we offer a Personal Day, 10 Sick Days/Family Caregiving Days to use as required, and Top-Up Programs for Maternity and Paternity leaves, granting you the flexibility and support necessary for personal well-being and caring for your family members.

We are all learners, and this philosophy underpins our entire organization. We are committed to creating a collaborative work environment where every team member can grow and develop. Our belief in continuous learning is a core value and a driving force behind our strategic plan. We provide professional learning opportunities to all employees, ensuring that personal growth and development are encouraged and actively nurtured. By fostering a culture of learning and collaboration, we empower our team members to reach their full potential and contribute to the shared success of the Calgary Academy Community.

Working Conditions:

This position will work onsite Monday through Friday from 8:00a.m. to 4:00p.m with a 30 min unpaid lunch break.

Aligning Values:

Please apply online through the Calgary Academy Careers Page (via ADP) and include in your application package the following information:

• A resume that demonstrates your skills and experience. 
• A cover letter that demonstrates how your skills and experience align with Calgary Academy’s philosophy and missions. After exploring the Calgary Academy website, share what makes you feel connected to our work.

Please apply right away to be considered for the role. We will continue to accept applications until the position is filled; however, your resume is not guaranteed to be reviewed after the apply-by date closes. We wish to thank all candidates for their interest in Calgary Academy, but only those selected for an interview will be contacted.

In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyârhe Nakoda Nations, the Otipemisiwak Métis Government of the Métis Nation within Alberta District 6, and all people who make their homes in the Treaty 7 region of Southern Alberta.