Communications & Marketing Coordinator

At the heart of all we do is a commitment to the individual child. For over four decades, Calgary Academy (CA) has remained dedicated to creating an exceptional educational environment that fully embraces each student's unique learning profile, offering tailored pathways to their success. Our primary aim is to craft engaging, student-centred experiences that foster a deep-rooted love for learning in K-12 education. Our approach to teaching and learning is underpinned by our four pillars, a set of core beliefs, and the guiding principles of The CA Way, all of which empower a diverse range of learners to pursue lives filled with passion and purpose.

Join Us in Transforming Education

We are seeking a full-time Communications & Marketing Coordinator to join our team. Words, well chosen and delivered consistently, build trust. In this role, you will help bring the stories of Calgary Academy and Headwater Learning Group to life through thoughtful, engaging communications across print, digital, web, email, and social channels.

Reporting to the Director of Communications, the Communications & Marketing Coordinator will play a key role in developing and coordinating content, managing publication schedules, maintaining our organizational voice and brand standards, and supporting communications that strengthen relationships with families, staff, donors, partners, and the broader community.

This is an ideal opportunity for a strong writer and highly organized communications professional who enjoys taking ideas from concept to execution, working collaboratively with a range of stakeholders, and finding meaningful ways to connect people to an organization's purpose.

You will exemplify our REACH principles: Respect, Enthusiasm, Altruism, Commitment, and Honesty.

Highlights of Key Responsibilities

Storytelling & Content Development

• Bring the Calgary Academy and Headwater Learning Group story to life through meaningful, audience-centred communications.
• Write, edit, and coordinate content across print, digital, web, email, social media, and internal communication channels, including RoundUP, Weekly Parent, and MyCA.
• Develop stewardship and philanthropic communications, including donor acknowledgements, campaign content, and impact reporting.
• Support the development and updating of admissions materials, publications, and other organizational communications.
• Maintain and update website content, ensuring information is engaging, accurate, current, and aligned with brand standards.
• Identify and develop stories that showcase our students, staff, community, programs, and impact.

Brand & Editorial Stewardship

• Serve as a key copy editor for organizational communications, ensuring content is clear, accurate, engaging, and consistent.
• Review content developed by internal stakeholders and provide writing and editing support.
• Help protect the integrity and consistency of the Calgary Academy and Headwater Learning brands across communication channels.
• Coordinate editorial calendars and publication schedules across print, web, email, and social channels.
• Ensure quality, functionality, accessibility, and attention to detail across digital communications.
• Support staff in applying organizational style, voice, and communication guidelines.

Digital Communications & Marketing

• Update website and staff portal content.
• Support digital publishing across multiple platforms and channels.
• Engage with Calgary Academy social media communities by responding to inquiries, comments, and direct messages and escalating matters when appropriate.
• Monitor communication performance and audience feedback to help strengthen the effectiveness of future communications.

Communications Coordination & Operations

• Coordinate communications projects from initial request through execution, keeping timelines, deliverables, and approvals moving.
• Translate stakeholder needs into clear creative briefs for designers, photographers, vendors, and other partners.
• Coordinate content-gathering and approval processes with internal stakeholders.
• Liaise with advertising and communications vendors, coordinate quotes and invoices, and support timely budget reconciliation.
• Maintain communications documentation and support the retention and accessibility of institutional knowledge.

Advancement & Community Engagement

• Help strengthen relationships with families, donors, partners, staff, and the broader community through thoughtful communications and service excellence.
• Work collaboratively with Advancement and other internal teams to support strategic priorities.
• Support stakeholder and community engagement events through communications planning and execution.
• Maintain donor and stakeholder communication preferences while respecting applicable privacy standards.
• Ensure communications align with strategic priorities, donor messaging frameworks, and organizational voice.

Qualifications

Education & Experience

• Degree or diploma in Communications, Public Relations, Business, or a related accredited program.
• 1–2 years of experience in communications, blogging, copywriting, or a related field.
• Demonstrated professional writing, copywriting, and editing experience across a variety of audiences and communication channels.
• Experience developing content for social media, websites, publications, educational materials, and workplace communications.
• Familiarity with the Canadian Press Stylebook.
• Familiarity with emerging communications and digital content trends.
• Satisfactory Criminal Record Check, including Vulnerable Sector Check, required within thirty (30) days of signing the employment contract.

Skills & Knowledge

• Strong writer and editor with the ability to adapt content for different audiences, purposes, and communication channels.
• Bring strong interpersonal and verbal communication skills and enjoy working collaboratively with a range of stakeholders.
• Demonstrate excellent organizational and project coordination skills, with the ability to manage multiple timelines, publications, and competing priorities.
• Have exceptional attention to detail and a strong commitment to accuracy, consistency, and quality.
• Be proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Have experience with or knowledge of Adobe Acrobat Pro DC, WordPress, and Mailchimp.
• Bring familiarity with Adobe InDesign as an asset.
• Demonstrate flexibility and sound judgement while working within a dynamic environment.
• Approach communications with a strong understanding of audience, brand, voice, and organizational purpose.
• Demonstrate a commitment to continuous learning and professional growth.
• Demonstrate a deep commitment to the REACH principles: Respect, Enthusiasm, Altruism, Commitment, and Honesty.

Why Pursue Your Career at CA?

At Calgary Academy, we are passionate about creating a thriving educational environment for our students. However, we recognize that the true heart of our success lies in our dedicated employees who choose to pursue their career passions within the Headwater Learning Group.

Our commitment to our employees is centred on your well-being and financial security. We prioritize you and your family by offering extended health and drug coverage inclusive of Dental coverage, access to an Employee & Family Assistance Program, income protection with Long Term Disability in case of unforeseen circumstances, and a Wellness Benefit designed to nurture your physical and mental health and an RRSP matching program to secure your financial future.

Vacation time starting at 4 weeks plus, winter break which is about 2 weeks. To promote work-life balance, we offer a Personal Day, 10 Sick Days/Family Caregiving Days to use as required, and Top-Up Programs for Maternity and Paternity leaves, granting you the flexibility and support necessary for personal well-being and caring for your family members.

We are all learners, and this philosophy underpins our entire organization. We are committed to creating a collaborative work environment where every team member can grow and develop. Our belief in continuous learning is a core value and a driving force behind our strategic plan. We provide professional learning opportunities to all employees, ensuring that personal growth and development are encouraged and actively nurtured. By fostering a culture of learning and collaboration, we empower our team members to reach their full potential and contribute to the shared success of the Calgary Academy Community.

Salary & Hours

This position’s starting annual salary is $63,000 to $66,000 and will be determined depending on a candidate’s experience and competencies.

This position offers a hybrid working environment which allows for remote and onsite hours required each week. The standard work hours are 7.5 hours, with flexible start times from 7:30 a.m. to 5:00 p.m., Monday through Friday with a 30-minute unpaid lunch break.

Aligning Values:

Please apply online through the Calgary Academy Careers Page (via ADP) and include in your application package the following information:    

• A resume that demonstrates your skills and experience. 
• In place of a traditional cover letter, please include a video (maximum 3 minutes) as part of your application. Share an accessible link to your video within your application package. In your video, please respond to the following prompt:

• What specifically drew you to apply for this opportunity with Calgary Academy? What about our mission resonates with you? 

Please submit your application without delay to be considered for this role. We will begin reviewing applications right away and the posting will remain open until the position is filled.

We wish to thank all candidates for their interest in Calgary Academy and the Headwater Learning Foundation, but only those selected for an interview will be contacted.

In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyârhe Nakoda Nations, the Otipemisiwak Métis Government of the Métis Nation within Alberta District 6, and all people who make their homes in the Treaty 7 region of Southern Alberta.