Payroll Administrator 2 - Temporary (Hybrid)

Mission

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Info

Competition Close Date: Sunday, November 15, 2026 @ 11:59 PM

Calendar: This is a year-round position

Salary: SA F $33.13 to $43.06 per hour

FTE: 1.0 35 hours/week

We are filling two temporary positions with this posting, both with a current end date of August 31, 2027.

Position Description

Purpose

The primary purpose of this position is to contribute to all CBE approved aspects of payroll processing cycles for +25,000 pays per month and the associated benefits. Ensuring the pay is processed in a timely and accurate manner and in accordance with payroll compliance, legislation and the Calgary Board of Education collective agreements and terms and conditions of employment.

Accountability

• Ensures the accurate processing and completeness of the pay processing cycle.
• Contributes to the integrity of the payroll function within CBE by maintaining payroll practices and procedures.
• Co-ordinates and completes complex payroll processes.

Major Responsibilities

• Maintains confidentiality.
• Responsible for co-ordinating the successful completion of complex payroll processes including mass retroactive pay changes, Teacher Pay-Outs and mass Records of Employment process.
• Audits and updates employee vacation eligibility based on Collective Agreement and Terms and Conditions of employment.
• Maintain time and labour (T&L) information through completing audit checks and providing T&L support and guidance to employees and supervisors.
• Complete Time and Labour process controls including outstanding time review assessment, time approvals and exceptions reporting.
• Reviews payroll audit information prior to pay confirmation, ensuring any corrections are completed as required.
• Performs a wide variety of payroll processing activities, including but not limited to calculating and recording retroactive payments, salary increases, vacation/sick time accruals, accrual payouts, payroll earnings and deductions including corrections.
• Create and maintain payroll data for employees as directed by HR Administrative Services team members, which will include data related to new hires, terminations, retirements, transfers and rate changes, benefits, allowances etc.
• Communicating with HR Services to ensure the integrity of the payroll data.
• Researching and resolving payroll questions from managers and employees.
• Identifying overpayments and working directly with employees to correct errors.
• Review and process payment of all non-standard payments to ensure adherence to business processes, collective agreements, terms and conditions and completes follow-up with employees and outsourced HR service provider as required.
• Stays current with CRA rules and legislative pay requirements and payroll best practices.
• Performs testing of payroll system changes, as required.
• Follows up and resolves items of discrepancy and process problems within area of responsibility based on standard work procedures and business rules.
• Performs other related responsibilities as assigned to meet the purpose and accountabilities of the role.
• Reviews and follows up on work of other payroll members to ensure accuracy as assigned.

Qualifications

Education and Experience

• Two years of post-secondary education
• Minimum 3 years’ payroll experience in a large, multi-union complex organization.
• Successful completion of Canadian Payroll Association certification.
• Thorough knowledge of payroll related rules and legislations.
• Complete familiarity with automated payroll systems, preferably PeopleSoft and Time and Labour.
• An equivalent combination of education and experience

Demonstrated Skills and Competencies

• Strong organizational skills, attention to detail and follow through to resolve any outstanding issues.
• Time management skills – demonstrated ability, prioritization, multitasking and organizational skills.
• Demonstrated ability to work effectively in a team orientated work setting of high volume workloads with multiple, tight and demanding timelines.
• Personal suitability.

Be Part of Our Success

Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of more than 125,000 CBE students? The Calgary Board of Education is looking for exceptional professionals to join our team. Our employees are highly valued and recognized, a career with the CBE offers incredible opportunities, rewards and supports.

Click www.cbe.ab.ca/Careers/ for more information on a career with the CBE.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

Land Acknowledgement

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.