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Calgary Board of Education

Payroll Administrator 2 - Temporary (Hybrid)

Calgary, AB, Canada

Salary: SA F $33.13 to $43.06 per hour · Temporary

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Job details

Pay: Salary: SA F $33.13 to $43.06 per hour
Job type: Temporary
Apply by: Dec 4, 2026
Experience: Minimum 3 years’ payroll experience in a large, multi-union complex organization.
Working hours: 35 hours/week
Posting language: English
Posted: Nov 4, 2026

Original job description

Mission

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Info

Competition Close Date: Sunday, November 15, 2026 @ 11:59 PM

Calendar: This is a year-round position

Salary: SA F $33.13 to $43.06 per hour

FTE: 1.0 35 hours/week

We are filling two temporary positions with this posting, both with a current end date of August 31, 2027.

Position Description

Purpose

The primary purpose of this position is to contribute to all CBE approved aspects of payroll processing cycles for +25,000 pays per month and the associated benefits. Ensuring the pay is processed in a timely and accurate manner and in accordance with payroll compliance, legislation and the Calgary Board of Education collective agreements and terms and conditions of employment.

Accountability

Ensures the accurate processing and completeness of the pay processing cycle.
Contributes to the integrity of the payroll function within CBE by maintaining payroll practices and procedures.
Co-ordinates and completes complex payroll processes.

Major Responsibilities

Maintains confidentiality.
Responsible for co-ordinating the successful completion of complex payroll processes including mass retroactive pay changes, Teacher Pay-Outs and mass Records of Employment process.
Audits and updates employee vacation eligibility based on Collective Agreement and Terms and Conditions of employment.
Maintain time and labour (T&L) information through completing audit checks and providing T&L support and guidance to employees and supervisors.
Complete Time and Labour process controls including outstanding time review assessment, time approvals and exceptions reporting.
Reviews payroll audit information prior to pay confirmation, ensuring any corrections are completed as required.
Performs a wide variety of payroll processing activities, including but not limited to calculating and recording retroactive payments, salary increases, vacation/sick time accruals, accrual payouts, payroll earnings and deductions including corrections.
Create and maintain payroll data for employees as directed by HR Administrative Services team members, which will include data related to new hires, terminations, retirements, transfers and rate changes, benefits, allowances etc.
Communicating with HR Services to ensure the integrity of the payroll data.
Researching and resolving payroll questions from managers and employees.
Identifying overpayments and working directly with employees to correct errors.
Review and process payment of all non-standard payments to ensure adherence to business processes, collective agreements, terms and conditions and completes follow-up with employees and outsourced HR service provider as required.
Stays current with CRA rules and legislative pay requirements and payroll best practices.
Performs testing of payroll system changes, as required.
Follows up and resolves items of discrepancy and process problems within area of responsibility based on standard work procedures and business rules.
Performs other related responsibilities as assigned to meet the purpose and accountabilities of the role.
Reviews and follows up on work of other payroll members to ensure accuracy as assigned.

Qualifications

Education and Experience

Two years of post-secondary education
Minimum 3 years’ payroll experience in a large, multi-union complex organization.
Successful completion of Canadian Payroll Association certification.
Thorough knowledge of payroll related rules and legislations.
Complete familiarity with automated payroll systems, preferably PeopleSoft and Time and Labour.
An equivalent combination of education and experience

Demonstrated Skills and Competencies

Strong organizational skills, attention to detail and follow through to resolve any outstanding issues.
Time management skills – demonstrated ability, prioritization, multitasking and organizational skills.
Demonstrated ability to work effectively in a team orientated work setting of high volume workloads with multiple, tight and demanding timelines.
Personal suitability.

Be Part of Our Success

Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of more than 125,000 CBE students? The Calgary Board of Education is looking for exceptional professionals to join our team. Our employees are highly valued and recognized, a career with the CBE offers incredible opportunities, rewards and supports.

Click www.cbe.ab.ca/Careers/ for more information on a career with the CBE.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

Land Acknowledgement

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.

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More about this job

Responsibilities

Coordinate and complete complex payroll processes, including retroactive payments, teacher payouts, records of employment, time and labour controls, and payroll audits. Maintain accurate employee payroll and benefits data, resolve pay discrepancies and inquiries, and ensure processing complies with legislation, collective agreements, and organizational procedures.

Requirements

Requires at least two years of post-secondary education, a minimum of three years of payroll experience in a large, complex, multi-union organization, and Canadian Payroll Association certification. Candidates should have thorough knowledge of payroll legislation and automated payroll systems, preferably PeopleSoft and Time and Labour, along with strong organizational, time-management, teamwork, and attention-to-detail skills.

Skills

Payroll Processing
Payroll Compliance
Payroll Auditing
Time And Labour Administration
Payroll Data Management
Retroactive Pay Processing
Payroll Reconciliation
Employee Benefits Administration
Records Of Employment Processing
Payroll System Testing
Legislative Compliance
Problem Resolution
Attention To Detail
Time Management
Organization
Confidentiality

Visa sponsorship

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Keywords

Payroll Processing
Payroll Compliance
Canadian Payroll Association Certification
PeopleSoft
Time And Labour
Collective Agreements
Payroll Legislation
Canada Revenue Agency Rules
Retroactive Payments
Teacher Pay-Outs
Records Of Employment
Vacation Eligibility
Payroll Audits
Time Approvals
Exceptions Reporting
Payroll Earnings And Deductions
Benefits Administration
Employee Data Management
Payroll System Testing
Multi-Union Organization
Payroll Reconciliation
Overpayment Resolution
Confidentiality
High-Volume Payroll

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