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Added 9 hours ago
LC
Assistant Store Manager Fresh Full Time Day
Loblaw Companies Limited
Warman, SK
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 10 hours ago
TH
Hardware Department Supervisor Full Time - 7175 Grande Prairie
The Home Depot Canada
Grande Prairie, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 10 hours ago
TH
SUPERVISEUR 25
The Home Depot Canada
Grande Prairie, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 13 hours ago
TH
Hardware Department Supervisor Full Time - 7175 Grande Prairie
The Home Depot
Grande Prairie, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 14 hours ago
W
Assistant Park Manager
WildPlay
Maple Ridge, BC
- Full-time
With a strong focus on learning, the Assistant Park Manager gains exposure to financial planning, staff development, and daily operations, enabling them to take on larger responsibilities.…
Added 14 hours ago
W
Assistant Park Manager
WildPlay
Victoria, BC
- Full-time
With a strong focus on learning, the Assistant Park Manager gains exposure to financial planning, staff development, and daily operations, enabling them to take on larger responsibilities.…
Added 1 day ago
TH
Department Supervisor Full Time - 7051 Saskatoon
The Home Depot Canada
Saskatoon, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 day ago
TH
SUPERVISEUR 28/89
The Home Depot Canada
Saskatoon, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 day ago
NF
Produce Department Manager - Langley
Nature's Fare Markets
Langley (District), BC · City of Langley, BC
- Full-time
Work in collaboration with the Store’s Manager and Assistant Manager to monitor department staffing requirements, including the creation of department schedules, Requests for Time Off,…
Added 1 day ago
TH
Department Supervisor Full Time - 7051 Saskatoon
The Home Depot
Saskatoon, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 day ago
TU
Program Admin Support
The University of British Columbia
Vancouver, BC
- $4,874 to $5,121 CAD / month
- Full-time
…renovations, and safety procedures, while liaising with Building Operations to address facility concerns when necessary. The incumbent contributes to the smooth functioning of the program…
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…undergraduate and graduate program, as well as supporting the operations team. The position will provide administrative support to the Undergraduate Program Manager, the Graduate Program…
Added 1 day ago
FH
Assistant Banquet Manager
Fairmont Hotels & Resorts
Banff, AB
- Full-time
Official title for this position is Assistant Event Operations Manager.
Added 1 day ago
B
Administration Assistant, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
The Client Service Assistant role sits within Nesbitt Burns, the full‑service investment advisory platform within Private Wealth, supporting high‑net‑worth clients through personalized…
Added 1 day ago
UO
Program Admin Support
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $4,874 to $5,121 CAD / month
- Full-time
…renovations, and safety procedures, while liaising with Building Operations to address facility concerns when necessary. The incumbent contributes to the smooth functioning of the program…
Added 1 day ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
…undergraduate and graduate program, as well as supporting the operations team. The position will provide administrative support to the Undergraduate Program Manager, the Graduate Program…
Added 1 day ago
UO
Department Operations and Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
…tasks, and receives supervision and guidance from the Department Manager with regards to conditions of employment and University, Faculty and Departmental policies and procedures. This…
Added 1 day ago
P&
Adjoint(e) executif(ve) / Executive assistant
Pratt & Whitney
Longueuil, QC
- Full-time
…passagers et de marchandises aux services médicaux d’urgence, aux opérations humanitaires et à la lutte contre les feux de forêt, partout dans le…
Added 1 day ago
Project Coordinator, Applied Research
Durham College
Oshawa, ON
Reporting To: Operations Manager, Applied Research
Added 1 day ago
HC
Learning Services Assistant - FHLS - Appendix-D
Humber College
Toronto, ON
- Full-time
Reporting to the Operations Manager, the Learning Services Assistant is the first point of contact for the Faculty of Health & Life Sciences (FHLS) and the main priority of this role is to…
Added 1 day ago
Learning Services Assistant - LFB - Appendix D
Humber College
Toronto, ON
Reporting to the Operations Manager, Finance & Resources, the Learning Services Assistant is the first point of contact for the Longo Faculty of Business and the main priority of this role…
Added 1 day ago
R
Adjoint(e) executif(ve) / Executive assistant
RTX
Longueuil, QC
- Full-time
…passagers et de marchandises aux services médicaux d’urgence, aux opérations humanitaires et à la lutte contre les feux de forêt, partout dans le…
Added 1 day ago
TU
Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 1 day ago
A
Assistant Banquet Manager
AccorHotel
Banff, AB
- Full-time
Official title for this position is Assistant Event Operations Manager.
Added 1 day ago
TH
Overnight Operations Assistant Manager- Skyview Store
The Home Depot Canada
AB · Edmonton, AB
- Full-time
Night Operations Assistant Store Managers (ASMs) are responsible for supervision of Back End Operations (e.g., Receiving, RTV and Freight). Night Ops ASMs are responsible in conjunction…

Closed listing

Calgary Firefighters Association, IAFF Local 255

Administrative Assistant

Calgary, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 24, 2026
Experience: Minimum 3 years’ administrative or office experience (required)
Posting language: English
Posted: Sep 24, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Title: Administrative Assistant

Position Type: Full-time, Fixed-Term Contract (up to 1 year, with possibility of extension)

Hours of Work: 40 hours/week, with occasional overtime

Reports To: Manager, Executive Operations and Strategy & Principal Officers

About Us

The Calgary Firefighters Association is affiliated as Local 255 of the International Association of Fire Fighters (IAFF), representing more than 1,600 Calgary Firefighters. Local 255 is the third-largest IAFF Local in Canada and is comprised of Firefighters, Apparatus Technicians, and Maintenance Staff.

Our Executive Board is comprised of 3 Principal Officers and 5 Vice Presidents, all of which are elected positions (2-year terms). In addition to their role with Local 255, Board Members are also active Calgary Firefighters.

Our mission is to improve the lives of our members and their families. We are guided by five core pillars that shape our work: Wages, Health & Safety, Working Conditions, Retirement Security, and Benefits.

Position Summary

We are seeking a highly organized, detail-oriented, and adaptable Administrative Assistant to support the day-to-day operations of our busy, purpose-driven office. This role combines administrative coordination, reception duties, and support for general office operations in a fast-paced, team-based environment.

Reporting to the Manager, Executive Operations and Strategy, and working closely with the Executive Operations Assistant and the Executive Board, the successful candidate will manage a wide range of responsibilities across multiple portfolios.

This position requires excellent time management, strong communication skills, and a high level of self-motivation. The ideal candidate will be tech-savvy, comfortable with shifting priorities, and committed to providing exceptional support to both internal and external stakeholders. We’re looking for someone with initiative and a can-do attitude; no task is too small, and there’s always something to do! We value those who step up, pitch in, and offer help without being asked.

This role is essential to the smooth and professional functioning of the Calgary Firefighters Association, ensuring that operational tasks are executed efficiently and that our members and affiliates receive responsive, high-quality service.

Key Responsibilities

Administrative & Office Operations: Coordinate daily office operations, including but not limited to calendar and records management, meeting preparation, catering, merchandise sales, inventory, and general upkeep of office supplies.
Event & Memorial Support: Support events and memorials as needed.
Reception Lead: Act as the primary point of contact for the office, managing incoming communications and ensuring timely responses.
Records & Data Management: Maintain organizational data using platforms like SharePoint and member databases (Union Impact, IAFF Membership Roster).
Executive Shift Coverage: Coordinate Executive Board shift substitutions as needed.
Executive Travel Coordination: Coordinate Executive Board travel as needed.
Communications Support: Support member and public communications as needed.
Errands & Off-Site Support: Run errands and provide occasional off-site support on behalf of Principal Officers.
General Support & Special Projects: Assist with other duties or projects as needed.

Qualifications & Experience

Minimum 3 years’ administrative or office experience (required)
Post-secondary education in Administration or related discipline (preferred)
Experience in union or non-profit environments (an asset)
Proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint; Excel and SharePoint preferred)
Comfortable learning new platforms (e.g., Union Impact, IAFF databases, Monday.com)
Superior judgment in handling sensitive and highly confidential issues, displaying tact and good judgment in resolving problems and answering inquiries.
Excellent communication and interpersonal skills
Strong organizational skills with the ability to manage multiple priorities
Quick to adapt to changing priorities, maintaining efficiency and a positive attitude in a dynamic work environment
Professional and proactive attitude.
High degree of initiative, self-motivation, and a strong commitment to teamwork and organizational goals
The position of Administrative Assistant requires you to drive your personal vehicle for related business. You must possess a valid driver’s license and own a reliable vehicle with adequate insurance.

Reporting Structure

Reports directly to the Manager, Executive Operations and Strategy and Principal Officers.
Works closely with the Executive Operations Assistant to ensure smooth operations and strategic alignment.

Work Environment

This in-person position is located in Calgary
Hours of work are Monday through Friday from 0800h - 1600h
We offer competitive benefits and opportunities for professional development and advancement

To apply: Please submit your resume and a brief cover letter outlining your interest and qualifications for the role.

We understand that the use of AI tools in creating resumes and cover letters is becoming more common. However, we strongly encourage applicants to write their cover letter in their own words. Submissions that are personally written versus AI-generated will be considered an asset as it provides us with the opportunity to get to know you, your voice, your experiences, and your motivations to be a part of our organization.

About employer

More about this job

Responsibilities

Coordinate daily office operations, including calendars, records, meetings, inventory, reception, and incoming communications. Support events, executive travel and shift coverage, organizational data management, member communications, errands, and special projects.

Requirements

At least three years of administrative or office experience is required; post-secondary education in administration or a related discipline is preferred, and union or nonprofit experience is an asset. Candidates should have strong Microsoft Office skills, excellent communication and organizational abilities, sound judgment with confidential matters, adaptability, and a valid driver’s license, reliable insured vehicle, and willingness to use it for work.

Skills

Administrative Coordination
Office Operations
Calendar Management
Records Management
Reception
Event Support
Data Management
Microsoft Office
SharePoint
Communication
Organization
Time Management
Confidentiality
Adaptability
Teamwork
Travel Coordination

Benefits

Competitive Benefits
Professional Development Opportunities
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Teams
Word
PowerPoint
Excel
SharePoint
Union Impact
IAFF Membership Roster
Monday.com
Administrative Coordination
Office Operations
Calendar Management
Records Management
Reception
Event Support
Memorial Support
Inventory Management
Executive Travel Coordination
Shift Substitution Coordination
Member Communications
Confidentiality
Stakeholder Service
Nonprofit
Public Safety
Driving

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